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When you're ready to decide who's doing what, there are several ways you can assign tasks to people in Planner.

You can assign someone when you create a task. Add a task name, and then select Assign to choose a plan member from the list. If the right person isn't listed, type a name or email address in the search box to add someone new.

Assign someone when creating a new task

You can assign a task to more than one person. When a task is being worked on by more than one team member, you can assign it to up to 11 people so that they can all see it in their Assigned to me list. When any team member marks the task complete, it's marked complete for all team members.

Assigm up to 11 members to a task

Change assignments

You can also change the Board to be grouped by Assigned to, and then drag tasks between the columns for each person on your team.

Group by Assigned to and drag tasks to members

Need to remove someone?

If you no longer need someone on your plan, select the arrow next to the plan members, point to the person you're removing, select the three dots, and then choose Remove.

Note: People removed from a plan will still be able to view and edit tasks assigned to them. If you would like to restrict their access, you must unassign them from each task they are assigned to.

Remove members from a plan

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