Categorize and organize videos

With the combination of organization-wide channels and groups in Microsoft Stream, you can set up an area to organize and permission your videos to match your needs. Use the ideas in the provided scenarios and examples for potential strategies to use to organize your videos.

Groups in Stream are built on top of Microsoft 365 Groups. When you make a group in Stream, it creates a new Microsoft 365 Group that can be used across Microsoft 365, giving the group an email address, calendar, site, etc. If you already use Microsoft 365 Groups in your organization from Microsoft Teams, SharePoint, Yammer, Planner, etc, you can start using those groups in Stream right away.

Channels are an organization method for videos, but not a permission method. Channels don’t have any permissions on their own.

Companywide top down sharing (few contributors, everyone can view)

Use a public group, if you want to make an area in Stream that is for top down knowledge sharing from a few people within the organization.

Examples:

  • Messages from the CEO or other leaders

  • Human Resources information

  • Onboarding training for new employees

Characteristics:

  • Everyone in the company can see videos in this group (regardless if they've joined the group or not).

  • Only owners of group can contribute/edit videos.

  • You can further organize videos by adding channels within the group.

Setup:

Area

Access

Allow all members to contribue

Group

Public group

Off

Companywide collaborative team (anyone in org can join and add videos)

You can also use a public group, if you want to make an area in Stream that is for a team, department, or group that is okay with people outside the group seeing their videos and joining the group.

Examples:

  • Cross-company team working on open area or project

  • Interest group on a specific topic

  • Team or department that is happy to be open to the company

Characteristics:

  • Everyone in the company can see videos and channels in this group (regardless if they've joined the group or not).

  • Anyone can join this group without owner approval.

  • Owners and members can upload/edit videos.

  • You can further organize videos by adding channels within the group.

Setup:

Area

Access

Allow all members to contribue

Group

Public group

On

Companywide light weight curation (anyone in org can add videos)

Use a companywide channel, if you want to make an area in Stream that is for companywide community driven organization of videos by topic.

Note: If you don't want users to create companywide channels, see Restrict companywide channels for information about how to set who can to create companywide channels.

Examples:

  • Cross-company topics

  • Employee-created tips and tricks to do your job bette/

  • Employee-created informal training

  • Customer insights and learnings

Characteristics:

  • Only videos with Allow everyone in your company to view this video checked can be added to this channel.

  • Everyone in the company can see videos in this channel.

  • Everyone in the company can add/remove videos to/from this channel.

  • No second-level organization of videos within this channel.

Setup:

Area

Type

Channel

Companywide

Private top down sharing (few contributors, many viewers)

Use a private group, if you want to make an area in Stream that is for a team or department that wants to do top down knowledge sharing from a few people within the team or department, but only to those in the team or department.

Examples:

  • Messages from the department head

Characteristics:

  • Only members of the group can see videos and channels in this group.

  • Owners have to approve and/or add new members to the group.

  • Only Owners of the group can upload/edit videos.

  • You can further organize videos by adding channels within the group.

Setup:

Area

Access

Allow all members to contribue

Group

Private group

Off

Private collaborative team (approval to join)

You can also use a private group, if you want to make an area in Microsoft Stream that is for a team or department that wants a collaborative space for people within the group.

Examples:

  • Any sort of team of people

  • Departments or divisions where everyone can contribute

Characteristics:

  • Only members of the group can see videos in this group.

  • Owners have to approve and/or add new members to the group.

  • Both Owners and Members of the group can upload/edit videos.

  • You can further organize videos by adding channels within the group.

Setup:

Area

Access

Allow all members to contribue

Group

Private group

On

See also

Groups and channels settings

Create groups

Create channels

Add videos to groups and channels

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