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The Outlook Navigation Bar allows you to switch between the various areas of Outlook, such as Mail, Calendar, Contacts, Tasks, and Notes. You can also change the order of the Outlook views on the navigation bar. 

The newest version of Outlook (Current Channel version 2207) features a left-hand rail of core Outlook modules in place of the navigation bar. Personalize it to make the modules and apps you use easy to find.

If, instead, you want to change the position of the Navigation Bar, see Customize the Navigation Bar.

          Navigation bar 

  • Right-click lets you pin/unpin items. 

  • Right-clicking and holding lets you move items up or down.

  • Selecting More apps lets you choose additional options. You can then right-click to pin them and choose to select Add apps to find other available apps.

    Pin selection.

Note: The Mail and Calendar modules will always be on top of the list. The remaining modules can be moved, pinned, or unpinned.

Customize the Navigation Bar

Outlook Navigation Bar

  1. On the Navigation Bar, click Navigation Options button on the Navigation Bar.

  2. Click Navigation Options.

    • To change how many views appear, change the number for Maximum number of visible items.

    • To change the view order, click a view, and then click Move Up or Move Down.

      Navigation Options dialog box

You can also drag the visible view names on the Navigation Bar to rearrange the order.

Note: In Outlook 2013 and Outlook 2016, you can open Journal by pressing Ctrl+8. It never appears on the Navigation Bar.

Compact view

To maximize the vertical height of the Outlook window, you can use Compact Navigation. This removes the Navigation Bar and lists the views at the bottom of the folder pane.

  1. On the Navigation Bar, click Navigation Options button on the Navigation Bar.

  2. Click Navigation Options.

  3. Check the Compact Navigation box.

    Compact Navigation command in the Navigation Options dialog box

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