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The Mail and Calendar apps on Windows 10 provide a basic, touch-friendly email and calendar application that is great for use with personal email services, and comes free with every Windows 10 device.
Outlook 2013 and Outlook 2016 also are available for Windows 10 devices, with the purchase of Office 2013, Office 2016, or Microsoft 365. Outlook 2013 and Outlook 2016 are the leading applications for professional email, calendar, contacts, and task management, for those who want the richest feature set for email and calendaring.
See below for a comparison of features.
Note: Some features of Mail and Calendar on Windows 10 only work with Outlook.com and Microsoft 365 accounts. These features aren't supported for third-party accounts such as Gmail or Yahoo Mail.
Folder pane
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Folders list |
Yes |
Yes |
|
Favorite folders list |
Yes |
Yes |
|
View PSTs |
Yes |
No |
|
View Online Archive |
Yes * |
No |
|
Create new folder |
Yes |
Yes |
|
Rename folder |
Yes |
Yes |
|
Access Microsoft 365 Groups |
No |
No ** |
|
Empty Deleted folder |
Yes |
Yes |
|
Empty Junk folder |
Yes |
Yes |
|
Hard delete from Deleted Items |
NA |
Yes |
|
View/Send mail from Shared Mailboxes |
Yes |
No |
|
Access to Public Folders |
Yes |
No |
|
Access Site Mailboxes |
Yes * |
No |
* Not available in Outlook in Microsoft 365 Apps for business.
** Can receive email and calendar notifications if subscribed to a Group .
Message list
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Conversation view |
Yes |
Yes |
|
Disable conversation view |
Yes |
Yes |
|
Flag/Follow up |
Yes |
Yes |
|
Categorize |
Yes |
No |
|
Ignore conversation |
Yes |
Yes |
|
Clean up thread |
Yes |
No |
|
Report as junk |
Yes |
Yes |
|
Quick steps |
Yes |
No |
|
Undo |
Yes |
Yes |
|
Assign Policy archive or retention policy |
Yes * |
No |
|
Move items to or from Focused inbox |
Yes |
Yes |
|
Move items to or from Other inbox |
Yes |
Yes |
|
Empty Spam folder |
NA |
Yes |
|
Schedule/Snooze |
No |
No |
|
Swipe Gestures |
No |
Yes |
|
Ability to customize Swipe Gestures |
No |
Yes |
* Not available in Outlook in Microsoft 365 Apps for business.
Reading pane
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Read IRM messages |
Yes |
Yes |
|
Apps for Microsoft 365 - reading pane |
Yes |
No |
|
Voicemail in Inbox |
Yes |
Yes |
|
Unsubscribe (One-click option on mass emails) |
No |
Yes |
Compose New Message/Reply
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Respond to IRM messages |
Yes |
Yes |
|
Create new IRM messages |
Yes * |
Yes |
|
MailTips - recipient is Out of office or outside of organization |
Yes |
No |
|
Insert/change signatures |
Yes |
Yes |
|
Follow Up/Flag when creating email |
Yes |
No |
|
Set High/Low importance |
Yes |
Yes |
|
Add Voting buttons |
Yes |
No |
|
Spell check |
Yes |
Yes |
|
Attach files |
Yes |
Yes |
|
Attach links to files from OneDrive for work or school |
No |
No |
|
Attach and permission links to files from OneDrive |
No |
No |
|
Alias support for Outlook.com |
Yes |
Yes |
|
Alias support Gmail.com |
No |
No |
|
Send email as plain text |
Yes |
No |
|
Select All messages |
Yes |
Yes |
* Not available in Outlook in Microsoft 365 Apps for business.
Mailbox controls
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Work Offline mode |
Yes |
Yes |
|
Create Inbox rules |
Yes |
No |
|
Unified Mailbox |
Yes |
Yes* |
|
Local Email storage |
Yes |
No |
|
Import PST |
Yes |
No |
|
Sync slider (sync locally) |
Yes |
Yes |
* The Mail app for Windows 10 feature is called Linked Inboxes.
Contacts
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Contacts list |
Yes |
No * |
|
Search Global Address List to find contacts |
Yes |
Yes |
|
Global Address List search |
Yes |
Yes |
|
People Card |
Yes |
Yes |
|
People pivot (recent emails, meetings, files from contact view) |
No |
Yes** |
*The Mail and Calendar apps contain your contacts in the system directory. When you write or reply to an email, you can find the people that you've recently exchanged emails with in the To line. Simply start typing a name to see the suggestions, or select Search directory at the bottom of the suggested names.
**Available through the People app.
Search
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Local search |
Yes |
Yes |
|
Server/Online search |
Yes |
Yes |
|
Highlight search terms in search results |
Yes |
Yes |
Connect to different accounts
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Connect to multiple accounts |
Yes |
Yes |
|
Exchange Server |
Yes |
Yes |
|
Microsoft 365Â Exchange Online |
Yes |
Yes |
|
Outlook.com |
Yes |
Yes |
|
Gmail.com |
Yes |
Yes |
|
Yahoo! |
Yes |
Yes |
|
IMAP accounts |
Yes |
Yes |
|
iCloud |
Yes |
Yes |
|
Support for Multi-Factor Authentication |
Yes* |
Yes* |
* If enabled for the account.Â
Calendar
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Accept/Tentative/ Decline meeting |
Yes |
Yes |
|
Edit response |
Yes |
Yes |
|
Propose new time |
Yes |
No |
|
Remove from calendar button |
Yes |
Yes |
|
Weather Bar |
Yes |
Yes |
|
Share Calendar * |
Yes |
Yes |
|
Open colleagues' calendars |
Yes |
No |
|
Send Availability (share available time) |
NA |
No |
|
Forward a meeting |
Yes |
Yes |
|
Create a new meeting |
Yes |
Yes |
|
See attendee free/busy information |
Yes |
Yes |
|
Meeting room finder |
Yes |
No |
|
Meeting attendee response status |
Yes |
Yes |
|
Add Microsoft Teams online meeting details |
Yes |
Yes |
* Share Calendar (set permission level and share entire calendar).
Other
|
Feature |
Outlook 2013 and Outlook 2016 |
Mail and Calendar on Windows 10 |
|---|---|---|
|
Set automatic replies (Out of office) |
Yes |
Yes |
|
|
Yes |
Yes |
|
App Themes |
Yes |
Yes |
|
S/MIME support |
Yes |
Yes |
|
Touch Mode |
Yes |
Yes |
