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Create an email message in Outlook

Important: Steps may be different between new and classic Outlook for Windows. To determine which version of Outlook you're using, look for File on the ribbon. If there's no File option, follow the steps under the New Outlook tab. If the File option appears, select the tab for Classic Outlook.

  1. Select New Email, or press Ctrl + N.

    Screenshot showing New mail icon in the ribbon

    Tip:  If your menu and ribbon doesn't look like this, you might be using classic Outlook.

  2. If multiple email accounts are configured in Microsoft Outlook, From appears at the top of the new message and the account that will send the message is shown. To change the account, select the From dropdown and choose an account.

  3. Enter the recipients' email addresses or names in the To, Cc, or Bcc boxes. Separate multiple recipients with a semicolon.

    Tip: As you start typing a recipient's name, Outlook will suggest the names of people you've emailed before. Those you've emailed most recently will be listed as Suggested contacts. You can pick a name from the list, type a full name or email address, or select To, Cc, or Bcc to select a name or names from the address book.

    To select recipients' names from a list in the Address Book, select To, Cc, or Bcc, and then choose the names that you want.

    I don't see the Bcc box. How do I turn it on?

    Bcc might appear as a link on the To line of the new message. Select the link to display the box. To display the Bcc box for this and all future messages, select Settings > Mail > Compose and reply. Under Message format, select the checkbox Always show Bcc. For more about Bcc, see Show, hide, and view the Bcc (blind carbon copy) field.

  4. In the Add a subject field, type the subject of the message.

  5. Click Attach File to add an attachment. Or click Attach Item to attach Outlook items, such as email messages, tasks, contacts, or calendar items.

  6. Select Insert Attach file to add an attachment. 

    Screenshot of ribbon showing Attach file under the Insert menu

    Tip: If you don’t like the font or style of your mail, you can change the way it looks. It’s also a good idea to check the spelling in your message before sending.

  7. After you finish composing your message, select Send.

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  1. Click New Email, or press Ctrl + N.

    New email

  2. If multiple email accounts are configured in Microsoft Outlook, the From button appears and the account that will send the message is shown. To change the account, click From and pick the account.

  3. In the Subject box, type the subject of the message.

  4. Enter the recipients' email addresses or names in the To, Cc, or Bcc boxes. Separate multiple recipients with a semicolon.

    Tip: As you start typing a recipient's name, Outlook will suggest the names of people you've emailed before. Those you've emailed most recently will be listed as Recent People and those you've emailed less frequently will appear as Other Suggestions. You can pick a name from the list, type a full name or email address, or click To, Cc, or Bcc to select a name or names from the address book.

    To select recipients' names from a list in the Address Book, click To, Cc, or Bcc, and then click the names that you want.

    I don't see the Bcc box. How do I turn it on?

    To display the Bcc box for this and all future messages, click Options, and then in the Show Fields group, click Bcc.

  5. Click Attach File to add an attachment. Or click Attach Item to attach files in Outlook, such as email messages, tasks, contacts, or calendar items.

    Attach file to a message

    Tip: If you don’t like the font or style of your mail, you can change the way it looks. It’s also a good idea to check the spelling in your message before sending.

  6. After you finish composing your message, click Send.

    Note: If you can't find the Send button, you may need to configure an email account.

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