If you prefer to skip the video and go straight to the written instructions, see Add a signature to messages.
You can create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.
You can also use one our pre-defined templates to create your signature. See Create an email signature from a template to download the templates in Word, customize them, and then copy and paste them into the Edit signature box as shown below.
Add a signature to messages
Important: If you have a Microsoft 365 account, and you use Outlook and Outlook Web App, you need to create a signature in each. To create and use email signatures in Outlook Web App, see Create and add an email signature in Outlook Web App .
On the Home tab, select New Email.
Select the Message tab.
In the Include group, select Signature, and then choose Signatures.
Under Choose default signature, in the E-mail account list, select an email account to associate with the signature.
Under Select signature to edit, select New and type a name for the signature.
Under Edit signature, type the signature that you want to use and select OK.
To learn more about creating and using signatures in Outlook, see Add a signature to messages, or the Using email signatures in Outlook training course.