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Switch to Outlook for Windows from Gmail
Switch to Outlook for Windows from Gmail

Signatures and automatic replies

With Outlook, save yourself time by creating a signature for your emails, and turn on automatic replies when you're on vacation or want to let people know you will be slow to reply to email.

Create a signature

  1. Select New Email.

  2. Select Signature > Signatures.

  3. Select New, type a name for the signature, and select OK.

  4. Under Edit signature, type your signature and format it the way you like.

  5. Select OK and close the email.

  6. Select New Email to see the signature you created.

Type a new signature to use in your email

Create an automatic reply

  1. Select File > Automatic Replies.

  2. In the Automatic Replies box, select Send automatic replies.

  3. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.

  4. Select OK to save your settings.

Enter your automatic reply message

Note: Features and information in this guide apply to Outlook Mail as available through Microsoft 365.

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