Dictation lets you use speech-to-text to author content in Office with a microphone and reliable internet connection. It's a quick and easy way to draft emails, send replies, and capture the tone you're going for.

How to use Dictation

  1. Start a New Email and go to Message > Dictate while signed into Microsoft 365 on a mic-enabled device.

    Dictation button on the ribbon

    Note that there may be cases where the button is in the overflow menu (More commands) until you use it for the first time or if you're using the simplified ribbon:

    Select Dictation

  2. Wait for the Dictation toolbar to appear and start listening.

    Dictation toolbar

  3. Move your cursor to the Subject line start dictating.

  4. Move your cursor to the body of the email and continue dictating your desired message. To tag a contact in the email, say “At mention <first name or full name>." To add new recipients to the email, say “Add <first name or full name> to email." You can find all the supported commands below.

  5. Insert punctuation at any time by saying them explicitly.

  6. Fix mistakes with your keyboard without having to toggle the mic icon off.

  7. When you're ready, say “Send email” and the app will display a confirmation dialog. Say “Yes” to send the email or “Cancel” to go back.

Punctuation

Try saying "what can I say" to open the help pane while dictating. Other supported punctuation, commands, and symbols are below.

Punctuation

Phrase(s)

Output

period, full stop
.
comma
,
question mark
?
exclamation mark/point
!
new line
new line
apostrophe-s
's
colon
:
semicolon
;
open quotes
close quotes
" "
hyphen
-
ellipsis, dot dot dot
...
begin/open single quote
end/close single quote
' '
left/open parentheses
right/close parentheses
( )
left/open bracket
right/close bracket
[ ]
left/open brace
right/close brace
{ }
asterisk
*
backslash
\
forward slash
/
vertical bar sign, pipe character
|
backquote, backtick
`
underscore
_
m-dash
n-dash
paragraph sign/mark
section sign
§
ampersand, and sign
&
at sign
@
copyright sign
©
registered sign
®
degree symbol
°
caret symbol
^

Mathematics

Phrase(s)

Output

percent sign
%
number/pound sign
#
plus sign
+
minus sign
-
multiplication sign
x
plus or minus sign
±
division sign
÷
equal sign
=
less than sign, left angle bracket
greater than sign, right angle bracket
< >

Currency

Phrase(s)

Output

dollar sign
$
pound sterling sign
£
euro sign
yen sign
¥

Emoji/faces

Phrase(s)

Output

smiley face
:)
frowny face
:(
winky face
;)
heart emoji
<3

undo
delete*
delete that*
delete last [1-100] words/sentences
delete [word or phrase]*
insert space
backspace
backspace [1-100]

*Tips

  • Saying “delete” by itself removes the last word or punctuation before the cursor.

  • Saying “delete that” removes the last spoken utterance.

  • An example of using [phrase] would be dictating “what a super nice day” and then saying “delete super.” You would then be left with the phrase "what a nice day."

bold
italics
underline
strikethrough
<format*> [word or phrase]
superscript
subscript
quote
indent
decrease indent
clear all formatting
align [left, center, right]

*Tips

  • You can bold, italicize, underline, or strikethrough a word or phrase. An example would be dictating “review by tomorrow at 5PM”, then saying “bold tomorrow” which would leave you with "review by tomorrow at 5PM."

  • Try phrases like “bold last word” or “underline last sentence.”

Creating lists

start list
start numbered list
next line
exit list

Creating tables

insert [column count, 1-10] by [row count, 1-10] table
insert [1-10] row above/below
insert [1-10] column to the left/right
go to next cell
go up/down/left/right ([1-10] times)
go to beginning/end of the row
delete table/row/column
exit table

go to previous/next paragraph
go to previous/next page

add comment [your message here]*

*Tips

  • Saying “add comment look at this tomorrow” will insert a new comment with the text “Look at this tomorrow” inside it.

  • Saying “add comment” by itself will create a blank comment box that can be manually typed into.

show help
pause dictation
exit dictation*

*Tips

  • To resume dictation, please use the keyboard shortcut (ALT + `) or press the Mic icon in the floating dictation menu.

Punctuation

Phrase(s)

Output

句 号
逗 号
,
换 行
换行符
分段符
换 行
问 号
感叹号
冒号
左引号
右引号
“ ”
左括号
右括号
( )
分号
短划线
-
左单引号
右单引号
‘ ’
左中括号
右中括号
[ ]
顿号
撇号
'
省略号
...

Symbols

Phrase(s)

Output

艾特符号
at符号
@
星号
*
下划线
_
与号
&
正斜杠
斜杠
/
度标记
°

Mathematics

Phrase(s)

Output

百分号
%
井号
#
加号
+
减号
-
乘号
×
除号
÷
等号
=
加减号
±
小于号
大于号
< >

Currency

Phrase(s)

Output

美元符号
$
英镑符号
£
欧元符号
日元符号
¥
人民币符号
¥

Punctuation

Phrase(s)

Output

punto
.
coma
,
signo de apertura de interrogación
¿
signo de interrogación
?
signo de apertura de exclamación
¡
signo de exclamación
!
salto de línea
nueva línea
nuevo párrafo
nueva línea
dos puntos
:
punto y coma
;
comillas izquierdas
comillas derechas
« »
paréntesis de apertura, abrir paréntesis
paréntesis de cierre, cerrar paréntesis
( )
comilla simple de apertura, abrir comilla simple
'
corchete de apertura, abrir corchete
corchete de cierre, cerrar corchete
[ ]
guion corto
-
apóstrofo
puntos suspensivos
...
cerrar comilla simple
comilla simple de cierre
' '

Symbols

Phrase(s)

Output

arroba
@
asterisco
*
comilla inversa
`
guion bajo
_
y comercial
&
barra diagonal
/
símbolo de grado
°

Mathematics

Phrase(s)

Output

signo de porcentaje
%
hashtag
#
signo más
+
signo menos
-
signo de multiplicación
×
signo de división
÷
signo igual
=
signo más o menos
±
signo menor que
signo mayor que
< >

Currency

Phrase(s)

Output

símbolo del dólar
$
símbolo de la libra esterlina
£
símbolo del euro
símbolo del yen
¥

Emoji/faces

Phrase(s)

Output

cara sonriente
:-)
emoji de corazón
<3
cara enfadada
:-(
cara con guiño
;-)

Punctuation

Phrase(s)

Output

point
.
virgule
,
point d'interrogation
?
point d'exclamation
!
saut de ligne
saut de ligne
nouveau paragraphe
nouveau paragraphe
deux points
:
point-virgule
;
guillemet gauche, guillemet ouvrant
guillemet droit, guillemet fermant
« »
parenthèse gauche, parenthèse ouvrante
parenthèse fermante
( )
tiret demi-cadratin
-
guillemet simple ouvrant
'
crochet droit ouvrant
crochet droit fermant
[ ]
apostrophe
guillemet simple fermant
'
points de suspension
...

Symbols

Phrase(s)

Output

arobase
@
astérisque
*
trait de soulignement
_
barre oblique
/
symbole degré
°

Mathematics

Phrase(s)

Output

signe dièse
#
signe plus
+
tiret
-
signe multiplication
×
signe division
÷
signe égal
=
signe pourcentage
%
signe inférieur à
signe supérieur à
< >

Currency

Phrase(s)

Output

signe dollar
$
signe livre sterling
£
signe euro
signe yen
¥

Emoji/faces

Phrase(s)

Output

émoticône
:-)
emoji cœur
<3

Punctuation

Punctuation

Phrase(s)

Output

punkt
satzende
.
komma
,
fragezeichen
?
ausrufezeichen
rufzeichen
!
neue zeile
zeilenumbruch
neue zeile
doppelpunkt
kolon
:
strichpunkt
semikolon
;
öffnendes anführungszeichen, beginn zitat
schließendes anführungszeichen, ende zitat
« »

Punctuation

Phrase(s)

Output

punto
.
virgola
,
punto interrogativo
punto di domanda
?
punto esclamativo
!
a capo
nuova riga
nuova riga
due punti
:
punto e virgola
;
virgolette aperte
virgolette chiuse
« »
parentesi aperta
parentesi chiusa
( )
segno di percentuale
segno di percentuale
parentesi quadra aperta
parentesi quadra chiusa
[ ]
aperta virgoletta singola
chiudi virgoletta singola
' '
puntini di sospensione
...
trattino
-

Symbols

Phrase(s)

Output

a commerciale
@
asterisco
*
underscore 
_
e commerciale
&
simbolo di grado
°

Mathematics

Phrase(s)

Output

cancelletto
hashtag
#
segno di divisione
÷
segno di moltiplicazione
×
segno di uguale
=
segno di minore
segno di maggiore
< >

Currency

Phrase(s)

Output

simbolo di dollaro
$
simbolo di sterlina
£
simbolo di euro
simbolo di yen
¥

Punctuation

Phrase(s)

Output

ponto final
.
vírgula
,
ponto de interrogação
?
ponto de exclamação
!
nova linha
mudar de linha
nova linha
dois pontos
:
ponto e vírgula
;
abrir aspas
fechar aspas
“ ”
hífen
-
parêntese esquerdo, parêntese de abertura
parêntese direito
( )
aspas simples inicial, aspas simples de abertura
aspas simples de fechamento, aspas simples de final
' '
colchete esquerdo, colchete abertura
colchete direito, colchete de fechamento
[ ]
apóstrofo
reticências
...

Symbols

Phrase(s)

Output

arroba
@
asterisco
*
sublinhado
_
aspa invertida
`
e comercial
&
sinal e
&
sinal de grau
°

Mathematics

Phrase(s)

Output

tecla jogo da velha
#
sinal de adição
+
sinal de subtração
-
sinal de divisão
÷
sinal de multiplicação
×
sinal de igual
=
sinal de porcentagem
%
sinal de mais ou menos
±
sinal de menor que
sinal de maior que
< >

Currency

Phrase(s)

Output

cifrão
$
símbolo da libra esterlina
£
símbolo do Euro
símbolo do Iene
¥

Emoji/faces

Phrase(s)

Output

smiley
:-)
emoji de coração
<3

Punctuation

Phrase(s)

Output

読 点
句 点
く て ん
ク エ ス チ ョ ン マ ー ク , 疑 問 符
改 行
か い ぎ ょ う
か い ぎ ょ う
び っ く り マ ー ク , 感 嘆 符
!
ハイフン
-
二重かぎかっこ開く , 左二重かぎかっこ
右二重かぎかっこ , 二重かぎかっこ閉じる
『 』
左かっこ , かっこ開く
右かっこ , かっこ閉じる
( )
セミコロン
新しい段落
新しい段落
左かぎかっこ , かぎかっこ開く
右かぎかっこ , かぎかっこ閉じる
「 」
左大かっこ , 角かっこ開く
右大かっこ , 大かっこ閉じる
[ ]
三点リーダー
...

Symbols

Phrase(s)

Output

アット記号
アットマーク
@
アスタリスク
*
度記号
°
アンパサンド
アンド記号
&

Mathematics

Phrase(s)

Output

番号記号
#
プラス記号
+
マイナス記号
-
等号
=
パーセント記号
%
プラスマイナス
±
小なり記号
大なり記号
< >

Currency

Phrase(s)

Output

ドル記号
$
ポンド記号
£
ユーロ記号
円記号
¥

Punctuation

Phrase(s)

Output

punktum
.
komma
,
spørsmålstegn
?
utropstegn
!
ny linje
ny linje
kolon
:
bindestrek
-
venstre anførselstegn, begynnende anførselstegn
høyre anførselstegn, avsluttende anførselstegn
“ “
venstreparentes
høyreparentes
( )
semikolon
;
tankestrek
kort tankestrek
nytt avsnitt
nytt avsnitt
apostrof-ess
's
begynnende enkelt anførselstegn, venstre enkelt anførselstegn
høyre enkelt anførselstegn, avsluttende enkelt anførselstegn
' '
venstre hakeparentes
høyre hakeparentes
[ ]
apostrof

Symbols

Phrase(s)

Output

krøllalfategn
alfakrøll omtale
@
og-tegn
&
skråstrek
/
gradetegn
°

Mathematics

Phrase(s)

Output

prosenttegn
%
nummertegn
emneknagg
#
minustegn
-
plusstegn
+
multiplikasjonstegn
×
divisjonstegn
÷
pluss- eller minustegn
±
likhetstegn
=
mindre enn-tegn
større enn-tegn
< >

Currency

Phrase(s)

Output

dollartegn
$
britisk pund-tegn
£
eurotegn
yen-tegn
¥

Emoji/faces

Phrase(s)

Output

rynkefjes
:-(
blinkefjes
;-)
smilefjes
:-)
hjerte-emoji
<3

Punctuation

Phrase(s)

Output

punkt
.
kommatecken
,
frågetecken
?
utropstecken
!
påbörja ny rad
ny rad
ny rad
bindestreck
-
vänsterparentes, inledande parentes
högerparentes, avslutande parentes
( )
semikolon
;
tankstreck
kort tankstreck
inledande citattecken
avslutande citattecken
“ ”
enkelt citattecken, inledande enkelt citattecken
avslutande enkelt citattecken
’ ’
vänster hakparentes, inledande hakparentes
höger hakparentes, avslutande hakparentes
[ ]
apostrof
'

Symbols

Phrase(s)

Output

at-omnämnande
@
asterisk
*
framåtlutat snedstreck, snedstreck, slash
/
understreck
_
grav accent
`
et-tecken, och-tecken
&
gradtecken
°

Mathematics

Phrase(s)

Output

procenttecken
%
nummertecken
#
plustecken
+
minustecken
-
multiplikationstecken
×
plus-minustecken
±
divisionstecken
÷
mindre än-tecken, större än-tecken
< >

Currency

Phrase(s)

Output

dollartecken
$
pundtecken
£
eurotecken
yentecken
¥

Emoji/faces

Phrase(s)

Output

procenttecken
%
nummertecken
#
plustecken
+
minustecken
-
multiplikationstecken
×
plus-minustecken
±
divisionstecken
÷
mindre än-tecken, större än-tecken
< >

Punctuation

Phrase(s)

Output

punktum
.
komma
,
spørgsmålstegn
?
udråbstegn
!
linjeskift
linjeskift
kolon
:
semikolon
;
venstre parentes, åben parentes
højre parentes, lukket parentes
( )
startende anførselstegn, begyndende anførselstegn
afsluttende anførselstegn, lukkende anførselstegn
“ ”
nyt afsnit
nyt afsnit
apostrof s
's
startende enkelt anførselstegn, åbnende enkelt anførselstegn
afsluttende enkelt anførselstegn, lukkende enkelt anførselstegn
' '
venstre kantet parentes, åben kantet parentes
højre kantet parentes, lukket kantet parentes
[ ]
apostrof
ellipse
...

Symbols

Phrase(s)

Output

snabel-a
@
stjerne
*
skråstreg
/
og-tegn
&
grad-tegn
°

Mathematics

Phrase(s)

Output

plustegn
+
plus- eller minustegn
±
divisionstegn
÷
lighedstegn
=
pund-tegn, nummertegn, hash-tegn
#
procenttegn
%
mindre end, større end
< >

Currency

Phrase(s)

Output

dollartegn
$
pund sterling-tegn
£
euro-tegn
yen-tegn
¥

Emoji/faces

Phrase(s)

Output

smilende ansigt
:-)
hjerte
<3
trist smiley
:-(
blinkende smiley
;-)

Punctuation

Phrase(s)

Output

punt
.
komma
,
vraagteken
?
uitroepteken
!
nieuwe regel
regeleinde
nieuwe regel
puntkomma
;
dubbele punt
:
afbreekstreepje
-
en-streepje
linkerhaakje
haakje sluiten
( )
aanhalingsteken openen, beginaanhalingsteken
aanhalingsteken sluiten, eindaanhalingsteken
“ ”
nieuwe alinea
nieuwe alinea
apostrof s
's
enkel beginaanhalingsteken, enkel aanhalingsteken openen
enkel aanhalingsteken sluiten, enkel eindaanhalingsteken
' '
vierkante linkerhaak, vierkante haak openen
vierkante rechterhaak, vierkante haak sluiten
[ ]
apostrof
beletselteken
...

Symbols

Phrase(s)

Output

ampersand, en-teken
&
slash
/
onderstrepingsteken, laag streepje
_
gradenteken
°

Mathematics

Phrase(s)

Output

plusteken
+
minteken
-
vermenigvuldigingsteken
×
plusminusteken
±
deelteken
÷
gelijkteken
=
kleiner dan-teken
groter dan-teken
< >
procentteken
%
nummerteken, hashtag
#

Currency

Phrase(s)

Output

euroteken
yenteken
¥
dollarteken
$
britse pond-teken
£

Emoji/faces

Phrase(s)

Output

hart-emoji
<3

Punctuation

Phrase(s)

Output

piste
.
pilkku
,
kysymysmerkki
?
huutomerkki
!
uusi rivi
rivinvaihto
uusi rivi
kaksoispiste
:
yhdysmerkki
-
vasen sulkumerkki
oikea kaarisulje
( )
puolipiste
;
viiva
uusi kappale
uusi kappale
vasen puolilainausmerkki
oikea puolilainausmerkki
' '
vasen hakasulje
oikea hakasulje
[ ]
heittomerkki
ellipsi
...

Symbols

Phrase(s)

Output

ät-merkki, ät-maininta
@
tähtimerkki
*
gravis
`
et-merkki, ja-merkki
&
vinoviiva
/
alaviiva
_
astemerkki
°

Mathematics

Phrase(s)

Output

ristikkomerkki
#
prosenttimerkki
%
plusmerkki
+
miinusmerkki
-
yhtäläisyysmerkki
=
kertomerkki
×
plus- tai miinusmerkki
±
pienempi kuin -merkki
suurempi kuin -merkki
< >
jakomerkki
÷

Currency

Phrase(s)

Output

dollarin merkki
$
punnan merkki
£
euron merkki
jenin merkki
¥

Emoji/faces

Phrase(s)

Output

surullinen hymiö
:-(
silmää iskevä hymiö
;-)
hymiö
:-)
sydänhymiö
<3

Punctuation

Phrase(s)

Output

पूर्ण विराम
पूर्ण विराम चिन्ह
प्रश्नवाचक चिन्ह , प्रश्न चिन्ह , प्रश्नवाचक
?
विस्मयादिबोधक चिन्ह , विस्मयादिबोधक , विस्मयादिवाचक चिन्ह , विस्मयादिवाचक , आश्चर्य चिन्ह
!
अल्प विराम , अल्प विराम चिन्ह
,
उप विराम , उप विराम चिन्ह
:
निर्देशक चिन्ह
अवतरण चिन्ह शुरू , अवतरण शुरू , उदधरण चिन्ह शुरू , उदधरण शुरू
अवतरण चिन्ह खत्म , अवतरण खत्म , उदधरण चिन्ह खत्म , उदधरण खत्म
“ ”
अर्ध विराम , अर्ध विराम चिन्ह
;
ओम चिन्ह
नई पंक्ति
नई पंक्ति
कोष्ठक चिन्ह शुरू , कोष्ठक शुरू
कोष्ठक चिन्ह खत्म , कोष्ठक खत्म
( )
दीर्घ विराम चिन्ह
।।

Symbols

Phrase(s)

Output

योजक चिन्ह
-
विवरण चिन्ह
:-
आदेश चिन्ह
:-

Punctuation

Phrase(s)

Output

마침표
.
쉼표
,
물음표
?
느낌표
!
쌍점 , 콜론
:
소괄호 열고 , 괄호 열고
소괄호 닫고 , 괄호 닫고
( )
중괄호 열고
중괄호 닫고
{ }
대괄호 열고
대괄호 닫고
[ ]
홑낫표 열고
홑낫표 닫고
「 」
겹낫표 열고
겹낫표 닫고
『 』
홑화살괄호 열고
홑화살괄호 닫고
〈 〉
겹화살괄호 열고
겹화살괄호 닫고
《 》
쌍반점 , 반쌍점
;
새로운 줄 , 줄 바꿈 , 줄바꿈
새로운 줄
새로운 단락
새로운 단락
큰따옴표 열고
큰따옴표 닫고
" "
작은따옴표 열고
작은따옴표 닫고
' '
가운뎃점
줄임표 , 생략표
...

Symbols

Phrase(s)

Output

물결표
~
빗금 , 슬래시
/
줄표
붙임표
-
하이픈
-

Click on the gear icon to see the following settings:

  • Auto Punctuation: Toggle the check-mark on or off, if it is available for the language chosen.

  • Profanity filter: Mask potentially sensitive phrases with ****.

  • Spoken Language: View and change languages in the drop-down.

Profanity filter selected

By default, Dictation is set to your document language in Office.

We are actively working to improve these languages and add more locales and languages.

Supported Languages

Chinese (China)

English (Canada)

English (United Kingdom)

English (United States)

French (France)

German (Germany)

Italian (Italy

Spanish (Spain)

Spanish (Mexico)

Preview languages *

Danish

Dutch (Netherlands)

English (Australia)

English (India)

Finnish

French (Canada)

Japanese

Norwegian (Bokmål)

Portuguese (Brazil)

Swedish (Sweden)

* Preview Languages may have lower accuracy or limited punctuation support.

This service does not store your audio data or transcribed text.

Your speech utterances will be sent to Microsoft and used only to provide you with text results.

For more information about experiences that analyze your content, see Connected Experiences in Office.

Can't find the dictate button

If you can't see the button to start dictation:

  • make sure you're signed in with an active Microsoft 365 subscription.

  • Dictate is not available in Office 2016 or 2019 without Microsoft 365 .

  • make sure you have Windows 10 or above.

Dictate button is grayed out

If you see the dictate button is grayed out:

  • make sure the document is not in a Read-Only state.

Microphone doesn't have access

If you see "We don’t have access to your microphone":

  • make sure no other application or web page is using the microphone and try again.

Microphone isn't working

If you see "There is a problem with your microphone" or "We can’t detect your microphone":

Dictation can't hear you

If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:

  • make sure your microphone is not muted.

  • adjust the input level of your microphone.

  • move to a quieter location.

  • if using a built-in mic, consider trying again with a headset or external mic.

Accuracy issues or missed words

If you see a lot of incorrect words being output or missed words:

  • make sure you're on a fast and reliable internet connection.

  • avoid or eliminate background noise that may interfere with your voice.

  • try speaking more deliberately.

  • check to see if the microphone you are using needs to be upgraded.

  1. Start a New Email and in the ribbon, select the Office Dictation button while signed into Microsoft 365 on a mic-enabled device.

    Dictate button

    Note that there may be cases where the button is in the overflow menu (See more items), for example, if the Outlook window is small:

    Dictate command in overflow menu

    Tips: 

  2. Wait for the button to turn on and start listening.

    Dictation activated

  3. Move your cursor to the Subject line start dictating.

  4. Move your cursor to the body of the email and continue dictating your desired message.

  5. Insert punctuation at any time by saying them explicitly.

  6. Fix mistakes with your keyboard without having to toggle the mic icon off.

Try saying "what can I say" to open the help pane while dictating. Other supported punctuation, commands, and symbols are below.

Punctuation

Phrase(s)

Output

period, full stop
.
comma
,
question mark
?
exclamation mark/point
!
new line
new line
apostrophe-s
's
colon
:
semicolon
;
open quotes
close quotes
" "
hyphen
-
ellipsis, dot dot dot
...
begin/open single quote
end/close single quote
' '
left/open parentheses
right/close parentheses
( )
left/open bracket
right/close bracket
[ ]
left/open brace
right/close brace
{ }
asterisk
*
backslash
\
forward slash
/
vertical bar sign, pipe character
|
backquote, backtick
`
underscore
_
m-dash
n-dash
paragraph sign/mark
section sign
§
ampersand, and sign
&
at sign
@
copyright sign
©
registered sign
®
degree symbol
°
caret symbol
^

Mathematics

Phrase(s)

Output

percent sign
%
number/pound sign
#
plus sign
+
minus sign
-
multiplication sign
x
plus or minus sign
±
division sign
÷
equal sign
=
less than sign, left angle bracket
greater than sign, right angle bracket
< >

Currency

Phrase(s)

Output

dollar sign
$
pound sterling sign
£
euro sign
yen sign
¥

Emoji/faces

Phrase(s)

Output

smiley face
:)
frowny face
:(
winky face
;)
heart emoji
<3

undo
delete*
delete that*
delete last [1-100] words/sentences
delete [word or phrase]*
insert space
backspace
backspace [1-100]

*Tips

  • Saying “delete” by itself removes the last word or punctuation before the cursor.

  • Saying “delete that” removes the last spoken utterance.

  • An example of using [phrase] would be dictating “what a super nice day” and then saying “delete super.” You would then be left with the phrase "what a nice day."

bold
italics
underline
strikethrough
<format*> [word or phrase]
superscript
subscript
quote
indent
decrease indent
clear all formatting
align [left, center, right]

*Tips

  • You can bold, italicize, underline, or strikethrough a word or phrase. An example would be dictating “review by tomorrow at 5PM”, then saying “bold tomorrow” which would leave you with "review by tomorrow at 5PM."

  • Try phrases like “bold last word” or “underline last sentence.”

Creating lists

start list
start numbered list
next line
exit list

Creating tables

insert [column count, 1-10] by [row count, 1-10] table
insert [1-10] row above/below
insert [1-10] column to the left/right
go to next cell
go up/down/left/right ([1-10] times)
go to beginning/end of the row
delete table/row/column
exit table

go to previous/next paragraph
go to previous/next page

add comment [your message here]*

*Tips

  • Saying “add comment look at this tomorrow” will insert a new comment with the text “Look at this tomorrow” inside it.

  • Saying “add comment” by itself will create a blank comment box that can be manually typed into.

show help
pause dictation
exit dictation*

*Tips

  • To resume dictation, please use the keyboard shortcut (ALT + `) or press the Mic icon in the floating dictation menu.

Punctuation

Phrase(s)

Output

句 号
逗 号
,
换 行
换行符
分段符
换 行
问 号
感叹号
冒号
左引号
右引号
“ ”
左括号
右括号
( )
分号
短划线
-
左单引号
右单引号
‘ ’
左中括号
右中括号
[ ]
顿号
撇号
'
省略号
...

Symbols

Phrase(s)

Output

艾特符号
at符号
@
星号
*
下划线
_
与号
&
正斜杠
斜杠
/
度标记
°

Mathematics

Phrase(s)

Output

百分号
%
井号
#
加号
+
减号
-
乘号
×
除号
÷
等号
=
加减号
±
小于号
大于号
< >

Currency

Phrase(s)

Output

美元符号
$
英镑符号
£
欧元符号
日元符号
¥
人民币符号
¥

Punctuation

Phrase(s)

Output

punto
.
coma
,
signo de apertura de interrogación
¿
signo de interrogación
?
signo de apertura de exclamación
¡
signo de exclamación
!
salto de línea
nueva línea
nuevo párrafo
nueva línea
dos puntos
:
punto y coma
;
comillas izquierdas
comillas derechas
« »
paréntesis de apertura, abrir paréntesis
paréntesis de cierre, cerrar paréntesis
( )
comilla simple de apertura, abrir comilla simple
'
corchete de apertura, abrir corchete
corchete de cierre, cerrar corchete
[ ]
guion corto
-
apóstrofo
puntos suspensivos
...
cerrar comilla simple
comilla simple de cierre
' '

Symbols

Phrase(s)

Output

arroba
@
asterisco
*
comilla inversa
`
guion bajo
_
y comercial
&
barra diagonal
/
símbolo de grado
°

Mathematics

Phrase(s)

Output

signo de porcentaje
%
hashtag
#
signo más
+
signo menos
-
signo de multiplicación
×
signo de división
÷
signo igual
=
signo más o menos
±
signo menor que
signo mayor que
< >

Currency

Phrase(s)

Output

símbolo del dólar
$
símbolo de la libra esterlina
£
símbolo del euro
símbolo del yen
¥

Emoji/faces

Phrase(s)

Output

cara sonriente
:-)
emoji de corazón
<3
cara enfadada
:-(
cara con guiño
;-)

Punctuation

Phrase(s)

Output

point
.
virgule
,
point d'interrogation
?
point d'exclamation
!
saut de ligne
saut de ligne
nouveau paragraphe
nouveau paragraphe
deux points
:
point-virgule
;
guillemet gauche, guillemet ouvrant
guillemet droit, guillemet fermant
« »
parenthèse gauche, parenthèse ouvrante
parenthèse fermante
( )
tiret demi-cadratin
-
guillemet simple ouvrant
'
crochet droit ouvrant
crochet droit fermant
[ ]
apostrophe
guillemet simple fermant
'
points de suspension
...

Symbols

Phrase(s)

Output

arobase
@
astérisque
*
trait de soulignement
_
barre oblique
/
symbole degré
°

Mathematics

Phrase(s)

Output

signe dièse
#
signe plus
+
tiret
-
signe multiplication
×
signe division
÷
signe égal
=
signe pourcentage
%
signe inférieur à
signe supérieur à
< >

Currency

Phrase(s)

Output

signe dollar
$
signe livre sterling
£
signe euro
signe yen
¥

Emoji/faces

Phrase(s)

Output

émoticône
:-)
emoji cœur
<3

Punctuation

Punctuation

Phrase(s)

Output

punkt
satzende
.
komma
,
fragezeichen
?
ausrufezeichen
rufzeichen
!
neue zeile
zeilenumbruch
neue zeile
doppelpunkt
kolon
:
strichpunkt
semikolon
;
öffnendes anführungszeichen, beginn zitat
schließendes anführungszeichen, ende zitat
« »

Punctuation

Phrase(s)

Output

punto
.
virgola
,
punto interrogativo
punto di domanda
?
punto esclamativo
!
a capo
nuova riga
nuova riga
due punti
:
punto e virgola
;
virgolette aperte
virgolette chiuse
« »
parentesi aperta
parentesi chiusa
( )
segno di percentuale
segno di percentuale
parentesi quadra aperta
parentesi quadra chiusa
[ ]
aperta virgoletta singola
chiudi virgoletta singola
' '
puntini di sospensione
...
trattino
-

Symbols

Phrase(s)

Output

a commerciale
@
asterisco
*
underscore 
_
e commerciale
&
simbolo di grado
°

Mathematics

Phrase(s)

Output

cancelletto
hashtag
#
segno di divisione
÷
segno di moltiplicazione
×
segno di uguale
=
segno di minore
segno di maggiore
< >

Currency

Phrase(s)

Output

simbolo di dollaro
$
simbolo di sterlina
£
simbolo di euro
simbolo di yen
¥

Punctuation

Phrase(s)

Output

ponto final
.
vírgula
,
ponto de interrogação
?
ponto de exclamação
!
nova linha
mudar de linha
nova linha
dois pontos
:
ponto e vírgula
;
abrir aspas
fechar aspas
“ ”
hífen
-
parêntese esquerdo, parêntese de abertura
parêntese direito
( )
aspas simples inicial, aspas simples de abertura
aspas simples de fechamento, aspas simples de final
' '
colchete esquerdo, colchete abertura
colchete direito, colchete de fechamento
[ ]
apóstrofo
reticências
...

Symbols

Phrase(s)

Output

arroba
@
asterisco
*
sublinhado
_
aspa invertida
`
e comercial
&
sinal e
&
sinal de grau
°

Mathematics

Phrase(s)

Output

tecla jogo da velha
#
sinal de adição
+
sinal de subtração
-
sinal de divisão
÷
sinal de multiplicação
×
sinal de igual
=
sinal de porcentagem
%
sinal de mais ou menos
±
sinal de menor que
sinal de maior que
< >

Currency

Phrase(s)

Output

cifrão
$
símbolo da libra esterlina
£
símbolo do Euro
símbolo do Iene
¥

Emoji/faces

Phrase(s)

Output

smiley
:-)
emoji de coração
<3

Punctuation

Phrase(s)

Output

読 点
句 点
く て ん
ク エ ス チ ョ ン マ ー ク , 疑 問 符
改 行
か い ぎ ょ う
か い ぎ ょ う
び っ く り マ ー ク , 感 嘆 符
!
ハイフン
-
二重かぎかっこ開く , 左二重かぎかっこ
右二重かぎかっこ , 二重かぎかっこ閉じる
『 』
左かっこ , かっこ開く
右かっこ , かっこ閉じる
( )
セミコロン
新しい段落
新しい段落
左かぎかっこ , かぎかっこ開く
右かぎかっこ , かぎかっこ閉じる
「 」
左大かっこ , 角かっこ開く
右大かっこ , 大かっこ閉じる
[ ]
三点リーダー
...

Symbols

Phrase(s)

Output

アット記号
アットマーク
@
アスタリスク
*
度記号
°
アンパサンド
アンド記号
&

Mathematics

Phrase(s)

Output

番号記号
#
プラス記号
+
マイナス記号
-
等号
=
パーセント記号
%
プラスマイナス
±
小なり記号
大なり記号
< >

Currency

Phrase(s)

Output

ドル記号
$
ポンド記号
£
ユーロ記号
円記号
¥

Punctuation

Phrase(s)

Output

punktum
.
komma
,
spørsmålstegn
?
utropstegn
!
ny linje
ny linje
kolon
:
bindestrek
-
venstre anførselstegn, begynnende anførselstegn
høyre anførselstegn, avsluttende anførselstegn
“ “
venstreparentes
høyreparentes
( )
semikolon
;
tankestrek
kort tankestrek
nytt avsnitt
nytt avsnitt
apostrof-ess
's
begynnende enkelt anførselstegn, venstre enkelt anførselstegn
høyre enkelt anførselstegn, avsluttende enkelt anførselstegn
' '
venstre hakeparentes
høyre hakeparentes
[ ]
apostrof

Symbols

Phrase(s)

Output

krøllalfategn
alfakrøll omtale
@
og-tegn
&
skråstrek
/
gradetegn
°

Mathematics

Phrase(s)

Output

prosenttegn
%
nummertegn
emneknagg
#
minustegn
-
plusstegn
+
multiplikasjonstegn
×
divisjonstegn
÷
pluss- eller minustegn
±
likhetstegn
=
mindre enn-tegn
større enn-tegn
< >

Currency

Phrase(s)

Output

dollartegn
$
britisk pund-tegn
£
eurotegn
yen-tegn
¥

Emoji/faces

Phrase(s)

Output

rynkefjes
:-(
blinkefjes
;-)
smilefjes
:-)
hjerte-emoji
<3

Punctuation

Phrase(s)

Output

punkt
.
kommatecken
,
frågetecken
?
utropstecken
!
påbörja ny rad
ny rad
ny rad
bindestreck
-
vänsterparentes, inledande parentes
högerparentes, avslutande parentes
( )
semikolon
;
tankstreck
kort tankstreck
inledande citattecken
avslutande citattecken
“ ”
enkelt citattecken, inledande enkelt citattecken
avslutande enkelt citattecken
’ ’
vänster hakparentes, inledande hakparentes
höger hakparentes, avslutande hakparentes
[ ]
apostrof
'

Symbols

Phrase(s)

Output

at-omnämnande
@
asterisk
*
framåtlutat snedstreck, snedstreck, slash
/
understreck
_
grav accent
`
et-tecken, och-tecken
&
gradtecken
°

Mathematics

Phrase(s)

Output

procenttecken
%
nummertecken
#
plustecken
+
minustecken
-
multiplikationstecken
×
plus-minustecken
±
divisionstecken
÷
mindre än-tecken, större än-tecken
< >

Currency

Phrase(s)

Output

dollartecken
$
pundtecken
£
eurotecken
yentecken
¥

Emoji/faces

Phrase(s)

Output

procenttecken
%
nummertecken
#
plustecken
+
minustecken
-
multiplikationstecken
×
plus-minustecken
±
divisionstecken
÷
mindre än-tecken, större än-tecken
< >

Punctuation

Phrase(s)

Output

punktum
.
komma
,
spørgsmålstegn
?
udråbstegn
!
linjeskift
linjeskift
kolon
:
semikolon
;
venstre parentes, åben parentes
højre parentes, lukket parentes
( )
startende anførselstegn, begyndende anførselstegn
afsluttende anførselstegn, lukkende anførselstegn
“ ”
nyt afsnit
nyt afsnit
apostrof s
's
startende enkelt anførselstegn, åbnende enkelt anførselstegn
afsluttende enkelt anførselstegn, lukkende enkelt anførselstegn
' '
venstre kantet parentes, åben kantet parentes
højre kantet parentes, lukket kantet parentes
[ ]
apostrof
ellipse
...

Symbols

Phrase(s)

Output

snabel-a
@
stjerne
*
skråstreg
/
og-tegn
&
grad-tegn
°

Mathematics

Phrase(s)

Output

plustegn
+
plus- eller minustegn
±
divisionstegn
÷
lighedstegn
=
pund-tegn, nummertegn, hash-tegn
#
procenttegn
%
mindre end, større end
< >

Currency

Phrase(s)

Output

dollartegn
$
pund sterling-tegn
£
euro-tegn
yen-tegn
¥

Emoji/faces

Phrase(s)

Output

smilende ansigt
:-)
hjerte
<3
trist smiley
:-(
blinkende smiley
;-)

Punctuation

Phrase(s)

Output

punt
.
komma
,
vraagteken
?
uitroepteken
!
nieuwe regel
regeleinde
nieuwe regel
puntkomma
;
dubbele punt
:
afbreekstreepje
-
en-streepje
linkerhaakje
haakje sluiten
( )
aanhalingsteken openen, beginaanhalingsteken
aanhalingsteken sluiten, eindaanhalingsteken
“ ”
nieuwe alinea
nieuwe alinea
apostrof s
's
enkel beginaanhalingsteken, enkel aanhalingsteken openen
enkel aanhalingsteken sluiten, enkel eindaanhalingsteken
' '
vierkante linkerhaak, vierkante haak openen
vierkante rechterhaak, vierkante haak sluiten
[ ]
apostrof
beletselteken
...

Symbols

Phrase(s)

Output

ampersand, en-teken
&
slash
/
onderstrepingsteken, laag streepje
_
gradenteken
°

Mathematics

Phrase(s)

Output

plusteken
+
minteken
-
vermenigvuldigingsteken
×
plusminusteken
±
deelteken
÷
gelijkteken
=
kleiner dan-teken
groter dan-teken
< >
procentteken
%
nummerteken, hashtag
#

Currency

Phrase(s)

Output

euroteken
yenteken
¥
dollarteken
$
britse pond-teken
£

Emoji/faces

Phrase(s)

Output

hart-emoji
<3

Punctuation

Phrase(s)

Output

piste
.
pilkku
,
kysymysmerkki
?
huutomerkki
!
uusi rivi
rivinvaihto
uusi rivi
kaksoispiste
:
yhdysmerkki
-
vasen sulkumerkki
oikea kaarisulje
( )
puolipiste
;
viiva
uusi kappale
uusi kappale
vasen puolilainausmerkki
oikea puolilainausmerkki
' '
vasen hakasulje
oikea hakasulje
[ ]
heittomerkki
ellipsi
...

Symbols

Phrase(s)

Output

ät-merkki, ät-maininta
@
tähtimerkki
*
gravis
`
et-merkki, ja-merkki
&
vinoviiva
/
alaviiva
_
astemerkki
°

Mathematics

Phrase(s)

Output

ristikkomerkki
#
prosenttimerkki
%
plusmerkki
+
miinusmerkki
-
yhtäläisyysmerkki
=
kertomerkki
×
plus- tai miinusmerkki
±
pienempi kuin -merkki
suurempi kuin -merkki
< >
jakomerkki
÷

Currency

Phrase(s)

Output

dollarin merkki
$
punnan merkki
£
euron merkki
jenin merkki
¥

Emoji/faces

Phrase(s)

Output

surullinen hymiö
:-(
silmää iskevä hymiö
;-)
hymiö
:-)
sydänhymiö
<3

Punctuation

Phrase(s)

Output

पूर्ण विराम
पूर्ण विराम चिन्ह
प्रश्नवाचक चिन्ह , प्रश्न चिन्ह , प्रश्नवाचक
?
विस्मयादिबोधक चिन्ह , विस्मयादिबोधक , विस्मयादिवाचक चिन्ह , विस्मयादिवाचक , आश्चर्य चिन्ह
!
अल्प विराम , अल्प विराम चिन्ह
,
उप विराम , उप विराम चिन्ह
:
निर्देशक चिन्ह
अवतरण चिन्ह शुरू , अवतरण शुरू , उदधरण चिन्ह शुरू , उदधरण शुरू
अवतरण चिन्ह खत्म , अवतरण खत्म , उदधरण चिन्ह खत्म , उदधरण खत्म
“ ”
अर्ध विराम , अर्ध विराम चिन्ह
;
ओम चिन्ह
नई पंक्ति
नई पंक्ति
कोष्ठक चिन्ह शुरू , कोष्ठक शुरू
कोष्ठक चिन्ह खत्म , कोष्ठक खत्म
( )
दीर्घ विराम चिन्ह
।।

Symbols

Phrase(s)

Output

योजक चिन्ह
-
विवरण चिन्ह
:-
आदेश चिन्ह
:-

Punctuation

Phrase(s)

Output

마침표
.
쉼표
,
물음표
?
느낌표
!
쌍점 , 콜론
:
소괄호 열고 , 괄호 열고
소괄호 닫고 , 괄호 닫고
( )
중괄호 열고
중괄호 닫고
{ }
대괄호 열고
대괄호 닫고
[ ]
홑낫표 열고
홑낫표 닫고
「 」
겹낫표 열고
겹낫표 닫고
『 』
홑화살괄호 열고
홑화살괄호 닫고
〈 〉
겹화살괄호 열고
겹화살괄호 닫고
《 》
쌍반점 , 반쌍점
;
새로운 줄 , 줄 바꿈 , 줄바꿈
새로운 줄
새로운 단락
새로운 단락
큰따옴표 열고
큰따옴표 닫고
" "
작은따옴표 열고
작은따옴표 닫고
' '
가운뎃점
줄임표 , 생략표
...

Symbols

Phrase(s)

Output

물결표
~
빗금 , 슬래시
/
줄표
붙임표
-
하이픈
-

Click on the gear icon to see the following settings:

  • Spoken Language: View and change languages in the drop-down.

  • Auto Punctuation: Toggle the check-mark on or off, if it is available for the language chosen.

  • Profanity filter: Mask potentially sensitive phrases with ****.

Dictation settings

By default, Dictation is set to your document language in Office.

We are actively working to improve these languages and add more locales and languages.

Supported Languages

Chinese (China)

English (Canada)

English (United Kingdom)

English (United States)

French (France)

German (Germany)

Italian (Italy

Spanish (Spain)

Spanish (Mexico)

Preview languages *

Danish

Dutch (Netherlands)

English (Australia)

English (India)

Finnish

French (Canada)

Japanese

Norwegian (Bokmål)

Portuguese (Brazil)

Swedish (Sweden)

* Preview Languages may have lower accuracy or limited punctuation support.

This service does not store your audio data or transcribed text.

Your speech utterances will be sent to Microsoft and used only to provide you with text results.

For more information about experiences that analyze your content, see Connected Experiences in Office.

Can't find the dictate button

If you can't see the button to start dictation:

  • make sure you're signed in with an active Microsoft 365 subscription.

  • Dictate is not available in Office 2016 or 2019 without Microsoft 365 .

  • make sure you have Windows 10 or above.

Dictate button is grayed out

If you see the dictate button is grayed out:

  • make sure the document is not in a Read-Only state.

Microphone doesn't have access

If you see "We don’t have access to your microphone":

  • make sure no other application or web page is using the microphone and try again.

Microphone isn't working

If you see "There is a problem with your microphone" or "We can’t detect your microphone":

Dictation can't hear you

If you see "Dictation can't hear you" or if nothing appears on the screen as you dictate:

  • make sure your microphone is not muted.

  • adjust the input level of your microphone.

  • move to a quieter location.

  • if using a built-in mic, consider trying again with a headset or external mic.

Accuracy issues or missed words

If you see a lot of incorrect words being output or missed words:

  • make sure you're on a fast and reliable internet connection.

  • avoid or eliminate background noise that may interfere with your voice.

  • try speaking more deliberately.

  • check to see if the microphone you are using needs to be upgraded.

Note: Dictation for Outlook Mobile is currently rolling out for iPhone and iPad for EN-US customers.

  1. In a new email or reply, tap the microphone icon to turn on dictation. You may need to provide permission to access the mic the first time you use dictation.

    Tap the microphone icon

  2. Wait for the button to turn on before talking; the animation pulses when it detects your voice.

    Start dictation

  3. Tap the subject line or the body of the email and then speak.

  4. Insert punctuation by saying "period," "question mark," or "comma" without pausing. See the Punctuation section below for more voice commands. We'll be adding to these over time.

  5. Say "new line" to insert a line break or "new paragraph" to start a new paragraph.

  6. To pause dictation at any time, tap the microphone icon; tap it again to resume.

  7. Make corrections using the delete key for inline edits or tap the keyboard icon to return to using the full keyboard.

    Dictation controls

  8. When you're done with your message, make sure you've added all your recipients, and then tap the Send button.

Punctuation

Phrase(s)

Output

period, full stop
.
comma
,
question mark
?
exclamation mark/point
!
new line
new line
new paragraph
new paragraph
apostrophe-s
's
colon
:
semicolon
;
open quotes
close quotes
" "
hyphen
-
ellipsis, dot dot dot
...
begin/open single quote
end/close single quote
' '
left/open parentheses
right/close parentheses
( )
left/open bracket
right/close bracket
[ ]
left/open brace
right/close brace
{ }

Symbols

Phrase(s)

Output

asterisk
*
backslash
\
forward slash
/
vertical bar sign, pipe character
|
backquote, backtick
`
underscore
_
m-dash
n-dash
paragraph sign/mark
section sign
§
ampersand, and sign
&
at sign
@
copyright sign
©
registered sign
®
degree symbol
°
caret symbol
^

Dictation settings

In the Outlook mobile app, go to Settings > Mail > Dictation.

In the Dictation settings, you can toggle on or off the following:

  • Auto Punctuation: If on, dictation will try to insert commas and ending punctuation for you automatically.

  • Profanity filter: If on, dictation will mask potentially sensitive phrases with **** for your attention.

Privacy

This service does not store your audio data or transcribed text.

Your speech utterances will be sent to Microsoft and used only to provide you with text results.

For more information about experiences that analyze your content, see Connected Experiences in Office.

Note: Dictation for Outlook Mobile is currently rolling out for Android for EN-US customers.

  1. In a new email or reply, tap the microphone icon to turn on dictation. You may need to provide permission to access the mic the first time you use dictation.

    Tap microphone

  2. Wait for the button to turn on before talking; the animation pulses when it detects your voice.

    Start dictation

  3. Tap the subject line or the body of the email and then speak.

  4. Insert punctuation by saying "period," "question mark," or "comma" without pausing. See the Punctuation section below for more voice commands. We'll be adding to these over time.

  5. Say "new line" to insert a line break or "new paragraph" to start a new paragraph.

  6. To pause dictation at any time, tap the microphone icon; tap it again to resume.

  7. Make corrections using the delete key for inline edits or tap the keyboard icon to return to using the full keyboard.

    Dictation controls

  8. When you're done with your message, make sure you've added all your recipients, and then tap the Send button.

Punctuation

Phrase(s)

Output

period, full stop
.
comma
,
question mark
?
exclamation mark/point
!
new line
new line
new paragraph
new paragraph
apostrophe-s
's
colon
:
semicolon
;
open quotes
close quotes
" "
hyphen
-
ellipsis, dot dot dot
...
begin/open single quote
end/close single quote
' '
left/open parentheses
right/close parentheses
( )
left/open bracket
right/close bracket
[ ]
left/open brace
right/close brace
{ }

Symbols

Phrase(s)

Output

asterisk
*
backslash
\
forward slash
/
vertical bar sign, pipe character
|
backquote, backtick
`
underscore
_
m-dash
n-dash
paragraph sign/mark
section sign
§
ampersand, and sign
&
at sign
@
copyright sign
©
registered sign
®
degree symbol
°
caret symbol
^

Dictation settings

In the Outlook mobile app, go to Settings > Mail > Dictation.

In the Dictation settings, you can toggle on or off the following:

  • Auto Punctuation: If on, dictation will try to insert commas and ending punctuation for you automatically.

  • Profanity filter: If on, dictation will mask potentially sensitive phrases with **** for your attention.

Privacy

This service does not store your audio data or transcribed text.

Your speech utterances will be sent to Microsoft and used only to provide you with text results.

For more information about experiences that analyze your content, see Connected Experiences in Office.

Tip: Dictation also works in email replies, forwarded mail, calendar appointments, and meetings in Outlook

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