If you have Outlook installed as part of Microsoft 365, and set as your default email app, you can send your document as an email attachment. If you are using Excel, Publisher, or Word, you can also send your file as the body of an email message.
If Outlook is not your default email application you'll need to configure it as the default in order to use this feature. For more information see: Make Outlook the default program for email, contacts, and calendar.
Send as an attachment
Excel, PowerPoint, and Word
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On the File tab, select Share, and then choose one of the following options:
Note:Â The options you see will vary depending on the Office program you're using.
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Upload to OneDrive   Uploads your file to your OneDrive account where you can then share through a direct link or an email message.
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Attach a copy instead   Choose to attach a the file to an email, or attach a PDF of the file.
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Enter the recipients' aliases, edit the subject line and message body as necessary, and then select Send.
OneNote, Visio, Publisher, and Project
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On the File tab, select Share, and then choose one of the following options:
Note:Â The options you see will vary depending on the Office program you're using.
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Share with People (OneNote and Visio)Â Â Â Lets you enter name or email address for who you want to send to, set whether you want them to edit, require the user signs in before editing, and an optional message.
This option requires that your file is uploaded to OneDrive.
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Send a Link (Visio)Â Â Â Allows everyone to work on the same copy of the file, see the latest changes, and keeps your email size small.
To send a link, the file must be saved to a Web server or shared folder.
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Send as Attachment   Opens an email message with a copy of the file in its original file format attached.
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Send as PDFÂ Â Â Opens an email message with a copy of the file in .pdf format attached.
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Send as XPSÂ Â Â Opens an email message with a copy of the file in .xps format attached.
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Enter the recipients' aliases, edit the subject line and message body as necessary, and then select Send.
Send as the body of an email message
If you are using Excel, Publisher, or Word, you can send your file as the actual email message content—not as an attachment. To do this, first you need to add the Send to Mail Recipient command to the Quick Access Toolbar. To learn how to add commands, see Customize the Quick Access Toolbar.
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Open the file you want to send.
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In the Quick Access Toolbar, select Send to Mail Recipient to open an email message. Your file will appear in the body of the message.
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Enter the recipients' aliases, edit the subject line and message body as necessary, and then select Send.
See also
Add pictures or attach files to emails in Outlook
