Export or print a schedule in Shifts

Export or print a schedule in Shifts

In this article 

Export a schedule

Print a schedule

Export a schedule

  1. Go to More options Teams more options icon at the top right of the app, and then choose Export schedule.

    How to export a schedule in Microsoft Teams Shifts

  2. Choose the start and end dates for the timeframe you want to export.

  3. Check the boxes for includeshift notes, includedaily hours, or include time off to add them.

Print a schedule

Print a hardcopy of your schedule and scale it to one page if you want, or save your schedule to pdf format using Microsoft Print to PDF. Printing differs whether you're using the desktop or web app. You'll find instructions for both below.

To print a schedule in Teams on the desktop:

  • Click Print at the top right of the app.

How to print a schedule in Microsoft Teams Shifts

Scale to one page

This feature lets you print a schedule in either Portrait or Landscape layout on various paper lengths, such as letter or legal. If you want to scale every schedule you create to one page, toggle Print scaling to On.

Microsoft Print to PDF

Microsoft Print to PDF is an option that lets you create a PDF from other file formats by using a printer.

  1. Choose Print from the upper right section of the Shifts app.

  2. Select Microsoft Print to PDF as your printer.

  3. Choose the location to save your file as a pdf and click Print.

Printing a schedule in Teams on the web

Choose your browser:

Google Chrome

Internet Explorer

Edge

Mozilla Firefox

Note: Microsoft Teams on the web isn’t available for Apple Safari. Please use the Microsoft Teams desktop app for Safari.

Google Chrome

To print a schedule:

  1. Click Print at the top right of Shifts.

  2. Click Destination to find your printer, then select your formatting.

  3. Click Print.

To save your schedule as a PDF file:

  1. Click Print at the top right of Shifts.

  2. Click Destination>Save as PDF.

To fit your schedule onto one page:

  1. Click Print>Scale to one page>Print scaling.

  2. Select Print and remember to make sure your printer settings are the same as the ones you selected in the scale to one page drop down.

  3. Double check your scale percentage and make sure it's 100%.

Internet Explorer

To print your schedule:

  1. Click Print at the top right of Shifts.

  2. Select your printer.

  3. Click Print.

To save your schedule as a PDF file:

  1. Click Print at the top right.

  2. Choose Microsoft Print to PDF.
     

To fit your schedule onto one page:

  1. Click Print>Scale to one page>Print scaling.

  2. Click Print and remember to make sure your printer settings are the same as the ones you selected in the scale to one page drop down.

Microsoft Edge

To print your schedule:

  1. Click Print at the top right of Shifts.

  2. Select your printer, page orientation, and number of copies.

  3. Click Print.

To save your schedule as a PDF file:

  1. Click Print at the top right of Shifts.

  2. Choose Microsoft Print to PDF under Printing.
     

To fit your schedule onto one page:

  1. Click Print>Scale to one page>Print scaling.

  2. Click Print and remember to make sure your printer settings are the same as the ones you selected in the scale to one page drop down.

Mozilla Firefox

To print your schedule:

  1. Click Print at the top right of Shifts.

  2. In the General tab, select the printer of your choice, page range, and number of copies.

  3. Click Print.

To save your schedule as a PDF file:

  1. Click Print at the top right of Shifts.

  2. Choose Microsoft Print to PDF in the General tab.

  3. Select Print to save your file.
     

To fit your schedule onto one page: 

  1. Select Print>Scale to one page>Print scaling.

  2. Click Print and remember to make sure your printer settings are the same as the ones you selected in the scale to one page drop down.

Want to know more?

Read more about Shifts

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