Frequently asked questions about Copilot in PowerPoint

• Generate a presentation by asking Copilot what you want to write about, with no files referenced.

• Generate a presentation based on the content of an existing Word document, with support for one file at a time. If you're licensed with Microsoft 365 Copilot, you can choose from Word or PDF—and encrypted documents are included as well.

• Provide a summary of a presentation through a chat interface.

• Provide answers to your questions based on the content in a presentation through a chat interface.

• Create text content through a chat interface.

The Rewrite feature helps users improve and adapt their slide text with options like Auto-rewrite, Condense, and Make professional. It’s designed to help users fine-tune their text content to meet their presentation needs.

The Rewrite feature offers three pre-defined options: 

• Auto-rewrite: Improves the message by removing grammatical and spelling errors and bringing clarity in a neutral tone.

• Condense: Reduces the length, removes grammatical and spelling errors, and maintains the original tone.

• Make professional: Makes the tone professional, removes grammatical and spelling errors, and maintains the same length.

The feature is evaluated through a combination of comparative analysis, human review, automated testing, red teaming, and customer engagement metrics. User feedback and text kept rates gauge the effectiveness of generated text. 

The Rewrite feature works only on textboxes and not on shapes or other objects. It supports one response at a time and works on the entire textbox, not on partially selected text. Users must split textboxes to rewrite partial text. The output is AI-generated content and should be reviewed and edited accordingly. 

• Data privacy and security: Implement robust data privacy measures to protect customer information.

• User training and guidelines: Provide comprehensive training on the system's features, capabilities, and limitations.

• User permissions and access control: Implement role-based access control to limit functionalities and data access.

• Monitoring and auditing: Regularly monitor system usage and conduct periodic audits.

• Feedback and continuous improvement: Encourage user feedback and update the system based on advancements in technology.

• Transparency and explainability: Clearly communicate how the system works and its limitations.

• Accountability and error correction: Establish mechanisms for addressing errors and inaccuracies in system-generated content.

Copilot in PowerPoint can only be used with PowerPoint files (.ppt, .pptx) and needs an internet connection.

Microsoft 365 Copilot has specific requirements for app version, license, network, and privacy settings. If you don't have Copilot available in the ribbon and you think you should have it, verify that you meet the Microsoft 365 Copilot requirements.

If you have Copilot Pro, we support creating a presentation based off a single Word file, which can be referenced by typing "/" in the Copilot compose box and picking the file you want to use. If you have Microsoft 365 Copilot (work), you'll also have the option to use a PDF, and encrypted files will be included. For more information, see Create a new presentation.

Also, Copilot is currently limited in the number of words it can process per prompt. For more information about processing longer files, see Keeping it short and sweet: a guide on the length of documents that you provide to Copilot.

Using your organization's branding is only available to users licensed with Microsoft 365 Copilot.

You can use any PowerPoint presentation or template file with your corporate brand as a template. You can create a new presentation from your corporate template or save a copy of your presentation with your corporate branding to create a new presentation with Copilot.

To experience the best results with Copilot, follow the guidance at Use your organization's branding with Copilot in PowerPoint. You may need help from your template creators and IT admin to modify corporate templates and publish them in your Organization Asset Library (OAL).

Many languages are supported in Copilot scenarios. The quality is expected to be highest in English, while in other languages, the quality is expected to be improved over time. More languages and locales will be added in the future. Find more information at Microsoft Copilot supported languages.

The suggestions from Copilot in PowerPoint are from AI, and we highly recommend users to review the suggestions before accepting them.

Copilot in PowerPoint was evaluated through extensive manual and automatic testing on top of Microsoft internal usage and public data. More evaluation was performed over custom datasets for offensive and malicious prompts (user questions) and responses. In addition, Copilot in PowerPoint is continuously evaluated with user online feedback.

Copilot in PowerPoint has been reviewed by our Responsible AI (RAI) team. We follow RAI principles and have implemented:

• Responsible AI handling pipeline to mitigate the risks, like harmful, inappropriate content.

• In-product user feedback with which users can report offensive content back to Microsoft.

Copilot in PowerPoint includes filters to block offensive language in the prompts and to avoid synthesizing suggestions in sensitive contexts. We continue to work on improving the filter system to more intelligently detect and remove offensive outputs. If you see offensive outputs including images, please submit feedback in PowerPoint using the thumbs up/thumbs down feedback in the Copilot UI so that we can improve our safeguards. Microsoft takes this challenge very seriously, and we are committed to addressing it.

Copilot in PowerPoint gives you a head start in crafting your presentation, but the content it generates can be inaccurate or inappropriate. It can't understand meaning or evaluate accuracy, so be sure to read over what it writes, and use your judgment.

While these features work to avoid sharing unexpected offensive content in results and take steps to prevent displaying potentially harmful topics, you may still see unexpected results. We're constantly working to improve our technology to proactively address issues in line with our responsible AI principles.

As with any AI-generated content, it's a great tool to get started, but it's important that you review, edit, and verify anything it creates for you.

Copilot in PowerPoint generates the content on slides based on language patterns it has found throughout the internet. Sometimes its results will be very similar to existing internet content, or Copilot might generate the same or very similar content for multiple people who are prompting Copilot in the same way.

For example, anyone who instructs Copilot to "add a slide about banana ice cream" is likely to wind up with identical or nearly identical content.

Copilot in PowerPoint pulls images that are licensed for Microsoft within the PowerPoint context. To learn more about using these images, see What am I allowed to use premium creative content for?

For answers to frequently asked questions about suggested images from Copilot in PowerPoint, see Copilot in PowerPoint image suggestions FAQ.

If users don't have a Microsoft Designer license, they can access Copilot in PowerPoint features like summarization, open-ended Q&A prompting, and basic chat features.

However, some features only work if the user also has a Designer license. These features include adding a slide, creating a presentation about a specific topic, creating a presentation from a file, organizing the presentation, and adding an image to the presentation.

If you would like to use Copilot in PowerPoint for features that require a Designer license, talk to your organization's IT admin about acquiring and enabling Designer licenses.

For information on the requirements for Designer on various operating systems, see Create professional slide layouts with Designer.

Copilot and Microsoft 365 are built on Microsoft's comprehensive approach to security, compliance, and privacy.

For more information about privacy, see the following information:

• If you’re using Microsoft 365 Copilot in your organization (with your work or school account), see Data, Privacy, and Security for Microsoft 365 Copilot.

• If you're using Copilot in Microsoft 365 apps for home as part of Copilot Pro (with your personal Microsoft account), see Copilot in Microsoft 365 apps for home: your data and privacy.