Protected messages allows the sender to set specific permissions on a message, such as Do Not Forward or Do Not Print. If you receive a protected email message sent to your Microsoft 365 account in Outlook 2016 or Outlook on the web, the message should open like any other message. You'll see a banner at the top of the message that informs you of any restrictions on the message.

If you're using a different email account or email program, you may receive a notification that you've received a protected message and need to take additional action.
 

You can read encrypted messaged on your desktop or mobile phone.

Reading a protected message with a Microsoft 365 email account in Outlook or Outlook on the web

Desktop/Browser:

  1. If you're using a Microsoft 365 email account in Outlook 2016 or Outlook on the web, you shouldn't have to do anything special to read your message.

Mobile app:

  1. If you have a Microsoft 365 account and you're using the Outlook mobile app, the message should just open.

Reading a protected message with Gmail

Desktop/Browser:

  1. Select Click here to read your message.

  2. Select Sign in with Google.

  3. You'll be redirected to the Gmail sign-in page. Once you sign in, select Allow.

  4. Your protected message will display in a new browser tab. You won't be able to view the protected message in the Gmail window.

Mobile app:

  1. Tap Click here to read your message.

  2. Tap Sign in with... and sign in to your email account.

  3. If you get a request for permissions, tap Yes or Allow to view the message.a

Reading a protected message with a single-use code

Some email clients and services can't automatically open protected messages. If you have an email account with Yahoo or other Internet Service Provider, you'll need to obtain a single-use code to read the message.

Desktop/Browser:

  1. Select Read the message.

  2. You'll be redirected to a page where you can sign in and receive a single-use code. 

  3. Check your email for the single-use code. Enter the code in the browser window, then select Continue to read your message.

Mobile app:

  1. Tap Click here to read your message > Sign in with a single-use code.

  2. You'll be redirected to a page where you can sign in and receive a single-use code.

  3. Check your email for the single-use code and copy it.

  4. Enter the code in your browser, then select Continue to read your message.

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