Keyboard shortcuts for Visio

Many users find that using an external keyboard with keyboard shortcuts for Microsoft Visio helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.

  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This article describes the keyboard shortcuts in Microsoft Visio on Windows.

Note: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.

In this topic

Frequently used shortcuts

This table lists the most frequently used shortcuts in Visio.

To do this

Press

Cycle the focus through the left frame, the drawing, and shapes on the drawing that contain shape data, hyperlinks, and the address bar.

Tab key (forward) or Shift+Tab (backward)

Enter the full-screen view.

F5

Exit the full-screen view.

Esc

Open the Home tab on the ribbon.

Alt+H

Open the Text dialog box.

F11

Open the Format Shape task pane.

F3

Group the selected shapes.

Ctrl+G or Ctrl+Shift+G

Bring the selected shape to the front.

Ctrl+Shift+F

Select the Pointer Tool.

Ctrl+1

Select the text tool.

Ctrl+2

Select the text block tool.

Ctrl+Shift+4

Move between master shapes in a stencil.

Arrow keys

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Navigate in Visio

Move in the full-screen view mode

Use these keyboard shortcuts to move between Visio and another app or page when you are using the full-screen view.

To do this

Press

Enter the full-screen view.

F5

Exit the full-screen view.

Esc

Open the next page in the drawing.

Page down

Return to the previous page in the drawing.

Page up

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Move in a web page drawing

To do this

Press

Cycle the focus through the left frame, the drawing, and shapes on the drawing that contain shape data, hyperlinks, and the address bar.

Tab key (forward) or Shift+Tab (backward)

Activate the hyperlink for the shape or hyperlink on the drawing that has the focus.

Enter

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Move in text or cells

To do this

Press

Move one character to the left.

Left arrow key

Move one character to the right.

Right arrow key

Move one line up.

Up arrow key

Move one line down.

Down arrow key

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Move to the end of the line.

End

Move to the beginning of the line.

Home

Move up one paragraph.

Ctrl+Up arrow key

Move down one paragraph.

Ctrl+Down arrow key

Move to the end of a text box.

Ctrl+End

Move to the beginning of a text box.

Ctrl+Home

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Navigate the ribbon

  1. Press Alt.

    The Key Tips are displayed as letters over each option that is available in the current view.

    Key Tips shown on the ribbon for Visio on Windows.

  2. On your keyboard, press the key corresponding to the letter shown in the Key Tip over the option that you want to use. Depending on the letter you press, you might be shown additional Key Tips.

  3. Press the keys corresponding to the letters until you reach and activate the option or control that you want.

    In some cases, you must first select the letter of the group that contains the option. For example, press Alt+H, F, S to open the Size list box in the Font group.

    Note: To cancel any action and hide the Key Tips, press Alt.

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Edit and format text

To do this

Press

Open the Home tab in the ribbon.

Alt+H

Open the Text dialog box.

F11

Open the Format Shape task pane.

F3

Switch bold formatting on or off.

Ctrl+B

Switch italic formatting on or off.

Ctrl+I

Switch underline formatting on or off.

Ctrl+U

Switch double underline on or off.

Ctrl+Shift+D

Switch all caps mode on or off.

Ctrl+Shift+A

Switch small caps mode on or off.

Ctrl+Shift+K

Switch subscript formatting on or off.

Ctrl+Equal sign ( = )

Switch superscript formatting on or off.

Ctrl+Shift+Equal sign ( = )

Increase the font size of the selected text.

Ctrl+Shift+Right angle bracket (>)

Decrease the font size of the selected text.

Ctrl+Shift+Left angle bracket (<)

Move to the next character.

Right arrow key

Move to the previous character.

Left arrow key

Move to the next line of text.

Down arrow key

Move to the previous line of text.

Up arrow key

Move to the next word.

Ctrl+Right arrow key

Move to the previous word.

Ctrl+Left arrow key

Move to the next paragraph.

Ctrl+Down or Up arrow key

Move to the previous paragraph.

Ctrl+Up arrow key

Select all text in a text block.

Ctrl+A

Select the next character.

Shift+Right arrow key

Select the previous character.

Shift+Left arrow key

Select the next word.

Ctrl+Shift+Right arrow key

Select the previous word.

Ctrl+Shift+Left arrow key

Select the next line.

Shift+Down arrow key

Select the previous line.

Shift+Up arrow key

Select the next paragraph.

Ctrl+Shift+Down arrow key

Select the previous paragraph.

Ctrl+Shift+Up arrow key

Delete the previous word.

Ctrl+Backspace

Replace the selected text with the field height. If no text is selected, replace all text with the field height for the selected shape.

Ctrl+Shift+H

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Align text

To do this

Press

Align text left.

Ctrl+Shift+L

Center text horizontally.

Ctrl+Shift+C

Align text right.

Ctrl+Shift+R

Justify text horizontally.

Ctrl+Shift+J

Top-align text vertically.

Ctrl+Shift+T

Center text vertically.

Ctrl+Shift+M

Bottom-align text vertically.

Ctrl+Shift+V

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Use the Snap & Glue features

To do this

Press

Open the Snap & Glue dialog box.

Alt+F9

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Group, rotate, and flip shapes

To do this

Press

Group the selected shapes.

Ctrl+G or Ctrl+Shift+G

Ungroup shapes in the selected group.

Ctrl+Shift+U

Bring the selected shape to the front.

Ctrl+Shift+F

Send the selected shape to the back.

Ctrl+Shift+B

Rotate the selected shape to the left.

Ctrl+L

Rotate the selected shape to the right.

Ctrl+R

Flip the selected shape horizontally.

Ctrl+H

Flip the selected shape vertically.

Ctrl+J

Open the Align Shapes dialog box for the selected shape.

F8

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Display drawing windows

To do this

Press

Display the open drawing windows tiled vertically.

Shift+F7

Display the open drawing windows tiled horizontally.

Ctrl+Shift+F7

Display the open drawing windows so that the title of every window is visible.

Alt+F7 or Ctrl+Alt+F7

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Select tools

To do this

Press

Switch the Format Painter tool on or off.

Ctrl+Shift+P

Select the Pointer Tool.

Ctrl+1

Select the Connector tool.

Ctrl+3

Select the connection point tool.

Ctrl+Shift+1

Select the text tool.

Ctrl+2

Select the text block tool.

Ctrl+Shift+4

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Select drawing tools

To do this

Press

Select the rectangle tool.

Ctrl+8

Select the ellipse tool.

Ctrl+9

Select the line tool.

Ctrl+6

Select the arc tool.

Ctrl+7

Select the freeform tool.

Ctrl+5

Select the pencil tool.

Ctrl+4

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Crop a picture

To do this

Press

Select the crop tool.

Ctrl+Shift+2

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Work with Visio shapes and stencils

Move from shape to shape in a drawing page

To do this

Press

Move from shape to shape on the drawing page. A dotted rectangle indicates the shape that has the focus.

Note: You can't move to shapes that are protected against selection or on a locked layer.

Tab key (forward) or Shift+Tab (backward)

Select a shape that has focus.

Enter

Select multiple shapes.

Tab key to bring the focus to the first shape, and then Enter. To bring the focus to another shape, press and hold down Shift, press the Tab key until the focus is on the shape, and then press Enter to add that shape to the selection. Repeat for each shape you want to select.

Clear selection of or focus on a shape.

Esc

Switch between text edit mode and shape selection mode on the selected shape.

F2

Nudge the selected shape.

Arrow keys

Nudge the selected shape one pixel at a time.

Note: Scroll lock must be turned off.

Shift+Arrow keys

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Work with master shapes in a stencil

To do this

Press

Move between master shapes in a stencil.

Arrow keys

Move to the first master shape in a row of a stencil.

Home

Move to the last master shape in a row of a stencil.

End

Move to the first master shape in a column of a stencil.

Page up

Move to the last master shape in a column of a stencil.

Page down

Copy the selected master shapes to the clipboard.

Ctrl+C

Paste the contents of the clipboard to a new stencil.

Note: The new stencil must first be opened for editing.

Ctrl+V

Select all the master shapes in a stencil.

Ctrl+A

Select multiple master shapes (instead of all).

Arrow keys to bring the focus to the first master shape. Then to bring the focus to another master shape, press and hold down Shift, press the arrow keys until the focus is on the shape, and press Enter to add that shape to the selection. Repeat for each shape that you want to select.

Select or cancel selection of a master shape that has the focus.

Shift+Enter

Cancel the selection of master shapes in a stencil.

Esc

Insert the selected master shapes into the drawing.

Ctrl+Enter

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Work with stencils in edit mode

To do this

Press

Delete the selected master shape.

Delete

Cut the selected master shape from the custom stencil and put it on the clipboard.

Ctrl+X

Rename the selected master shape.

F2

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Work with windows, task panes, and dialog boxes

Work with windows

To do this

Press

Switch to the next window.

Alt+Tab

Close the active window.

Alt+F4

Move to a task pane from another pane in the app window.

Note: If pressing F6 doesn't display the task pane you want, try pressing Alt to put the focus to the ribbon.

F6 (You might have to press F6 more than once.)

Maximize a selected window.

Ctrl+F10

Restore the size of the Visio app window after you maximized it.

Ctrl+F5

Copy a picture of the screen to the clipboard.

Print screen

Copy a picture of the selected window to the clipboard.

Alt+Print screen

For any window with an icon in its title bar (for example, a shapes window), display the window shortcut menu.

Alt+Spacebar

Open the Page dialog box.

Shift+F4

Open the Reorder Pages dialog box.

Ctrl+Alt+P

Cycle the focus through open drawings.

Ctrl+Tab or Ctrl+F6

Cycle the focus through open drawings in reverse order.

Ctrl+Shift+Tab or Ctrl+Shift+F6

Cycle the focus through pages in a drawing, including any visible markup overlays.

Ctrl+Page down

Cycle the focus through pages in a drawing in reverse order.

Ctrl+Page up

When a task pane is active, select the next or previous option in the task pane.

Tab key or Shift+Tab

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Use the Help pane

The Help pane displays topics and other support content.

To do this

Press

Open the Help pane.

F1

Select the next item in the Help pane.

Tab key

Select the previous item in the Help pane.

Shift+Tab

Move back to the Help home.

Alt+Left arrow key

Scroll small amounts up or down within the currently displayed help topic.

Up or Down arrow key

Scroll larger amounts up or down within the currently displayed help topic.

Page up or Page down

Top of Page 

Work with task panes

To do this

Press

Move to a task pane from another pane in the app window.

Note: If pressing F6 doesn't display the task pane you want, try pressing Alt to put the focus on the ribbon, and then press F6 to move to the task pane.

F6 (You might have to press F6 more than once.)

When a task pane is active, select the next or previous option in the task pane.

Tab key or Shift+Tab

Move between choices on a selected submenu or move between options within a group of options in a dialog box.

Down or Up arrow key

Open the selected menu, or perform the action assigned to the selected button.

Spacebar or Enter

Open a shortcut menu.

Shift+F10 or the Windows Menu key

When a menu or submenu is visible, select the first on the menu or submenu.

Home

When a menu or submenu is visible, select the last command on the menu or submenu.

End

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Float or anchor task panes

  1. Press F6 repeatedly to select the task pane that you want.

  2. Press Alt+Spacebar to open the menu for that task pane.

  3. Press the Down arrow key to select the Float Window option, and then press Enter.

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Work with dialog boxes

To do this

Press

Move to the next option or option group.

Tab key

Move to the previous option or option group.

Shift+Tab

Switch to the next tab in a dialog box.

Ctrl+Tab

Switch to the previous tab in a dialog box.

Ctrl+Shift+Tab

Move between options in an open dropdown list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected checkbox.

Spacebar

Open a list if it is closed and move to a specific option in the list.

The first letter of an option in a dropdown list

Select an option or select or clear a checkbox.

Alt+The underlined letter in an option or checkbox

Open the selected dropdown list.

Alt+Down arrow key

Close the selected dropdown list, or cancel a command and close a dialog box.

Esc

Perform the action assigned to the default button in a dialog box.

Enter

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Use edit boxes within dialog boxes

An edit box is a blank box in which you type or paste an entry, such as your username or the path of a folder.

To do this

Press

Move to the beginning of the entry.

Home

Move to the end of the entry.

End

Move one character to the left or right.

Left or Right arrow key

Move one word to the left.

Ctrl+Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Select or cancel selection one character to the left.

Shift+Left arrow key

Select or cancel selection one character to the right.

Shift+Right arrow key

Select or cancel selection one word to the left.

Ctrl+Shift+Left arrow key

Select or cancel selection one word to the right.

Ctrl+Shift+Right arrow key

Select from the insertion point to the beginning of the entry.

Shift+Home

Select from the insertion point to the end of the entry.

Shift+End

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Use the Open and Save As dialog boxes

To do this

Press

Move to the next option or option group.

Tab key

Move to the previous option or option group.

Shift+Tab

Move between options in an open dropdown list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button.

Enter or Spacebar

Move to the Save as type list in the Save As dialog box.

Alt+T

Move to the File name box.

Alt+N

Move to the file type list in the Open dialog box.

Alt+T

Open a selected file in the Open dialog box.

Alt+O

Save the current file in the Save dialog box.

Alt+S

Open the selected dropdown list.

Alt+Down arrow key

Close the selected dropdown list, or cancel a command and close a dialog box.

Esc

Update the file list.

F5

Display a shortcut menu for a selected item such as a folder or file.

Shift+F10 or the Windows Menu key

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Zoom

To do this

Press

Zoom in.

Alt+F6

Zoom out.

Alt+Shift+F6

Fit the view to the window.

Ctrl+Shift+W

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See also

Visio help & learning

Screen reader support for Visio

Use a screen reader to explore and navigate Visio

This article describes the keyboard shortcuts in Visio for the web.

Note: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.

In this topic

Frequently used shortcuts

To do this

Press

Select all.

Ctrl+A

Print.

Ctrl+P

Cut a selection.

Ctrl+X

Copy a selection.

Ctrl+C

Paste a selection.

Ctrl+V

Undo a recent action.

Ctrl+Z

Redo a recent action.

Ctrl+Y

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Page navigation

To do this

Press

Go to the next object.

Tab key

Go to the previous object.

Shift+Tab

Pan the diagram.

Arrow keys

Zoom in.

Ctrl+Plus sign (+)

Zoom out.

Ctrl+Minus sign (-)

Navigate to the next section on the page.

Ctrl+F6

Navigate to the previous section on the page.

Ctrl+Shift+F6

With the focus on the page tab, open the page tab context menu.

Shift+F10 or the Windows Menu key

Navigate the status bar.

Tab or Shift+Tab

Activate a button or command on the status bar.

Enter

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Ribbon navigation

To do this

Press

Move to the next or previous ribbon tab.

Tab key or Shift+Tab

Move the focus to commands on the ribbon.

Enter

Activate a selected command.

Spacebar or Enter

Open the submenu for a selected command.

Spacebar, Enter, or Alt+Down arrow key

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Work with shapes

To do this

Press

Move a shape.

Arrow keys

Move a shape by one pixel.

Shift+Arrow keys

Select all shapes on the page.

Ctrl+A

Edit text in a shape.

Enter or Spacebar

Stop editing text in a shape.

Esc

Rotate shape by 90 degrees in clockwise direction.

Ctrl+R

Rotate shape by 90 degrees in counterclockwise direction.

Ctrl+L

Group selected objects.

Ctrl+G

Ungroup a group.

Ctrl+Shift+U

Delete a selected shape.

Delete

Duplicate a shape.

Ctrl+D

With the focus on a shape in the Shapes gallery, insert the shape on the canvas.

Enter

Show auto-connection suggestions with Quick Shapes.

Ctrl+Arrow keys

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Format text

To do this

Press

Apply bold formatting to the selected text.

Ctrl+B

Apply italic formatting to the selected text.

Ctrl+I

Underline the selected text.

Ctrl+U

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Move the insertion point in text

To do this

Press

Move on character to the right.

Right arrow key

Move one character to the left.

Left arrow key

Move one word to the right.

Ctrl+Right arrow key

Move one word to the left.

Ctrl+Left arrow key

Move one line up.

Up arrow key

Move one line down.

Down arrow key

Move one paragraph up.

Ctrl+Up arrow key

Move one paragraph down.

Ctrl+Down arrow key

Move to the beginning of the line.

Home

Move to the end of the line.

End

Move to the beginning of the page.

Ctrl+Home

Move to the end of the page.

Ctrl+End

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Select content or expand selection

To do this

Press

Select or expand selection one character to the right.

Shift+Right arrow key

Select or expand selection one character to the left.

Shift+Left arrow key

Select or expand selection one word to the right.

Shift+Ctrl+Right arrow key

Select or expand selection one word to the left.

Shift+Ctrl+Left arrow key

Select or expand selection one line up.

Shift+Up arrow key

Select or expand selection one line down.

Shift+Down arrow key

Select or expand selection one paragraph up.

Shift+Ctrl+Up arrow key

Select or expand selection one paragraph down.

Shift+Ctrl+Down arrow key

Select or expand selection to the beginning of the line.

Shift+Home

Select or expand selection to the end of the line.

Shift+End

Select or expand selection to the beginning of the page.

Shift+Ctrl+Home

Select or expand selection to the end of the page.

Shift+Ctrl+End

Top of Page 

See also

Visio help & learning

Screen reader support for Visio

Online Help

Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content.

In the Help window

To do this

Press

Open the Help window.

F1

Close the Help window.

ALT+F4

Switch between the Help window and the active app.

ALT+TAB

Go back to Visio 2010 Home.

ALT+HOME

Select the next item in the Help window.

TAB

Select the previous item in the Help window.

SHIFT+TAB

Perform the action for the selected item.

ENTER

Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.

TAB

Select the previous hidden text or hyperlink.

SHIFT+TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink.

ENTER

Move back to the previous Help topic (Back button).

ALT+LEFT ARROW

Move forward to the next Help topic (Forward button).

ALT+RIGHT ARROW

Scroll small amounts up or down, respectively, within the currently displayed Help topic.

UP or DOWN ARROW

Scroll larger amounts up or down, respectively, within the currently displayed Help topic.

PAGE UP or PAGE DOWN

Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).

SHIFT+F10

Stop the last action (Stop button).

ESC

Refresh the window (Refresh button).

F5

Switch among areas in the Help window; for example, switch between the toolbar, address bar, and Search list.

F6

In a Table of Contents in tree view, select the next or previous item, respectively.

UP or DOWN ARROW

In a Table of Contents in tree view, expand or collapse the selected item, respectively.

LEFT or RIGHT ARROW

Microsoft Office basics

Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

ALT+F4

Move to a task pane from another pane in the app window (clockwise direction). You might need to press F6 more than once.

Note: If pressing F6 does not display the task pane you want, try pressing ALT to put the focus on the ribbon.

F6

Maximize a selected window.

CTRL+F10

Restore the size of the Visio app window after you maximized it.

CTRL+F5

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

For any window with an icon in its title bar (for example, a shapes window), display the window shortcut menu.

ALT+SPACEBAR

Open the Page dialog box.

SHIFT+F4

Open the Reorder Pages dialog box.

CTRL+ALT+P

Cycle the focus through open drawings.

CTRL+TAB or CTRL+F6

Cycle the focus through open drawings in reverse order.

CTRL+SHIFT+TAB or CTRL+SHIFT+F6

Cycle the focus through pages in a drawing, including any visible markup overlays.

CTRL+PAGE DOWN

Cycle the focus through pages in a drawing in reverse order.

CTRL+PAGE UP

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Change or resize the font

To do this

Press

Increase the font size of the selected text.

CTRL+SHIFT+>

Decrease the font size of the selected text.

CTRL+SHIFT+<

Move around in text or cells

To do this

Press

Move one character to the left.

LEFT ARROW

Move one character to the right.

RIGHT ARROW

Move one line up.

UP ARROW

Move one line down.

DOWN ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Move to the end of a line.

END

Move to the beginning of a line.

HOME

Move up one paragraph.

CTRL+UP ARROW

Move down one paragraph.

CTRL+DOWN ARROW

Move to the end of a text box.

CTRL+END

Move to the beginning of a text box.

CTRL+HOME

Access and use task panes

To do this

Press

Move to a task pane from another pane in the app window. (You might need to press F6 more than once.)

Note: If pressing F6 does not display the task pane you want, try pressing ALT to put the focus on the ribbon and then pressing F6 to move to the task pane.

F6

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

DOWN or UP ARROW

Open the selected menu, or perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a shortcut menu

SHIFT+F10

When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

HOME or END

Float or anchor task panes

  1. Press F6 repeatedly to select the task pane that you want.

  2. Press ALT+SPACEBAR to open the menu for that task pane.

  3. Press the DOWN ARROW key to select the Float Window command, and then press ENTER.

Use dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in an open dropdown list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected checkbox.

SPACEBAR

Open the list if it is closed and move to that option in the list.

First letter of an option in a dropdown list

Select an option; select or clear a checkbox.

ALT+ the letter underlined in an option

Open a selected dropdown list.

ALT+DOWN ARROW

Close a selected dropdown list; cancel a command and close a dialog box.

ESC

Perform the action assigned to a default button in a dialog box.

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your username or the path of a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT or RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or cancel selection one character to the left.

SHIFT+LEFT ARROW

Select or cancel selection one character to the right.

SHIFT+RIGHT ARROW

Select or cancel selection one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or cancel selection one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Use the Open and Save As dialog boxes

To do this

Press

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Move between options in an open dropdown list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button

ENTER, SPACEBAR

Move to the Save as type list in the Save As dialog box

ALT+T

Move to the File name box

ALT+N

Move to the file type list in the Open dialog box

ALT+T

Open a selected file in the Open dialog box

ALT+O

Save the current file in the Save dialog box

ALT+S

Open a selected dropdown list.

ALT+DOWN ARROW

Close a selected dropdown list; cancel a command and close a dialog box.

ESC

Update the file list

F5

Display a shortcut menu for a selected item such as a folder or file

SHIFT+F10

Text

Edit text

To do this

Press

Move to the next or previous character, respectively, in a line of text.

RIGHT ARROW or LEFT ARROW

Move to the next or previous line of text, respectively.

DOWN or UP ARROW

Move to the next or previous word, respectively, in a line of text.

CTRL+RIGHT ARROW or CTRL+LEFT ARROW

Move to the next or previous paragraph, respectively.

CTRL+DOWN or UP ARROW

Select all the text in a text block.

CTRL+A

Select the next or previous character, respectively.

SHIFT+RIGHT ARROW or SHIFT+LEFT ARROW

Select the next or previous word, respectively.

CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT ARROW

Select the next or previous line, respectively.

SHIFT+DOWN or UP ARROW

Select the next or previous paragraph, respectively.

CTRL+SHIFT+DOWN or UP ARROW

Delete the previous word.

CTRL+BACKSPACE

Replace the selected text with the field height. If no text is selected, replace all text with the field height for the selected shape.

CTRL+SHIFT+H

Format text

To do this

Press

Turn bold (Button image) on or off.

CTRL+B

Turn italic (Button image) on or off.

CTRL+I

Turn underline (Button image) on or off.

CTRL+U

Turn double underline on or off.

CTRL+SHIFT+D

Turn all caps on or off.

CTRL+SHIFT+A

Turn small caps on or off.

CTRL+SHIFT+K

Turn subscript (Button image) on or off.

CTRL+=

Turn superscript (Button image) on or off.

CTRL+SHIFT+=

Increase the font size of the selected text.

CTRL+SHIFT+>

Decrease the font size of the selected text.

CTRL+SHIFT+<

Align text

To do this

Press

Align text left.

CTRL+SHIFT+L

Center text horizontally.

CTRL+SHIFT+C

Align text right.

CTRL+SHIFT+R

Justify text horizontally.

CTRL+SHIFT+J

Top-align text vertically.

CTRL+SHIFT+T

Center text vertically.

CTRL+SHIFT+M

Bottom-align text vertically.

CTRL+SHIFT+V

Zoom and navigation

Navigate the Ribbon

  1. Press ALT.

    The KeyTips are displayed over each feature that is available in the current view.

    The Visio 2010 ribbon, with KeyTips displayed.

  2. Press the letter shown in the KeyTip over the feature that you want to use.

  3. Depending on which letter you press, you might be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.

  4. Continue pressing letters until you press the letter of the command or option that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, if the Home tab is active, press ALT+H, F, S will take you to the Size list box in the Font group.

    Note: To cancel the action that you are taking and hide the KeyTips, press ALT.

Zoom

To do this

Press

Zoom in.

ALT+F6

Zoom out.

ALT+SHIFT+F6

Fit to window

CTRL+SHIFT+W

Move around in full-screen view

Use these keyboard shortcuts to move between Visio and another app or page when you are in full-screen view.

To do this

Press

Enter full-screen view

F5

Exit full-screen view

ESC

Open the next page in the drawing.

PAGE DOWN

Return to the previous page in the drawing.

PAGE UP

Move around a Web page drawing

To do this

Press

Cycle the focus through the left frame, the drawing, and shapes on the drawing that contain shape data, hyperlinks, and the address bar.

TAB

Activate the hyperlink for the shape or hyperlink on the drawing that has focus.

ENTER

Visio-specific tasks

Format text

To do this

Press

Open the Home tab in the ribbon

ALT+H

Open the Font tab in the Text dialog bo.

F11

Open the Paragraph tab in the Text dialog box.

SHIFT+F11

Open the Tabs tab in the Text dialog box.

CTRL+F11

Open the Fill dialog box for the selected shape.

F3

Open the Line dialog box.

SHIFT+F3

Use the Snap & Glue features

To do this

Press

Open the General tab in the Snap & Glue dialog box.

ALT+F9

Select or clear the Snap checkbox on the General tab in the Snap & Glue dialog box; snaps shapes to items selected in the Snap to section of the dialog box.

S

Select or clear the Glue checkbox on the General tab in the Snap & Glue dialog box; glues shapes to items selected in the Glue to section of the dialog box (Tools menu, Snap & Glue).

G

Group, rotate, and flip shapes

To do this

Press

Group the selected shapes.

CTRL+G or CTRL+SHIFT+G

Ungroup shapes in the selected group.

CTRL+SHIFT+U

Bring the selected shape to the front.

CTRL+SHIFT+F

Send the selected shape to the back.

CTRL+SHIFT+B

Rotate the selected shape to the left.

CTRL+L

Rotate the selected shape to the right.

CTRL+R

Flip the selected shape horizontally.

CTRL+H

Flip the selected shape vertically.

CTRL+J

Open the Align Shapes dialog box for the selected shape.

F8

View drawing windows

To do this

Press

Display the open drawing windows tiled vertically.

SHIFT+F7

Display the open drawing windows tiled horizontally.

CTRL+SHIFT+F7

Display the open drawing windows so that you can see the title of every window.

ALT+F7 or CTRL+ALT+F7

Visio-specific toolbars

Select tools

To do this

Press

Switch the Format Painter tool on or off (Button image).

CTRL+SHIFT+P

Select the Pointer Tool (Pointer button).

CTRL+1

Select the Connector tool ().

CTRL+3

Select the connection point tool

CTRL+SHIFT+1

Select the text tool (Text tool button).

CTRL+2

Select the text box tool (Button image).

CTRL+SHIFT+4

Select the drawing tools

To do this

Press

Select the Rectangle Tool (Button image).

CTRL+8

Select the Ellipse Tool (Button image).

CTRL+9

Select the Line Tool (Button image).

CTRL+6

Select the Arc Tool (Button image).

CTRL+7

Select the Freeform Tool (Button image).

CTRL+5

Select the Pencil Tool (Button image).

CTRL+4

Crop a picture

To do this

Press

Select the Crop tool (Button image).

CTRL+SHIFT+2

Visio shapes and stencils

Move from shape to shape in a drawing page

To do this

Press

Move from shape to shape on the drawing page. A dotted rectangle indicates the shape that has the focus.

Note: You cannot move to shapes that are protected against selection or on a locked layer.

TAB

Move from shape to shape on the drawing page in reverse order.

SHIFT+TAB

Select a shape that has focus.

Note: To select multiple shapes, press the TAB key to bring focus to the first shape you want to select, and then press ENTER. Hold down SHIFT while you press the TAB key to bring focus to another shape. When the focus rectangle is over the shape you want, press ENTER to add that shape to the selection. Repeat for each shape you want to select.

ENTER

Clear selection of or focus on a shape.

ESC

Switch between text edit mode and shape selection mode on a selected shape.

F2

Nudge a selected shape.

Arrow keys

Nudge a selected shape 1 pixel at a time.

Note: SCROLL LOCK must be turned off.

SHIFT+Arrow keys

Work with master shapes in a stencil

To do this

Press

Move between master shapes in a stencil.

Arrow keys

Move to the first master shape in a row of a stencil.

HOME

Move to the last master shape in a row of a stencil.

END

Move to the first master shape in a column of a stencil.

PAGE UP

Move to the last master shape in a column of a stencil.

PAGE DOWN

Copy the selected master shapes to the Clipboard.

CTRL+C

Paste the contents of the Clipboard to a new stencil.

Note: The new stencil must first be opened for editing.

CTRL+V

Select all the master shapes in a stencil.

Note: To select multiple master shapes, press the arrow keys to bring focus to the first master shape you want. Hold down SHIFT while you press the arrow keys to bring focus to another master. When the focus rectangle is over the master you want, press ENTER to add that master to the selection. Repeat for each master you want to select.

CTRL+A

Select or cancel selection of a master shape that has focus.

SHIFT+ENTER

Cancel the selection of master shapes in a stencil.

ESC

Insert the selected master shapes into the drawing.

CTRL+ENTER

Work with stencils in edit mode

To do this

Press

Delete the selected master shape.

DELETE

Cut the selected master shape from the custom stencil and put it on the Clipboard.

CTRL+X

Rename the selected master shape.

F2

See also

Visio help center

Use a screen reader to explore and navigate Visio

Visio for the web help

Make a Visio for the web diagram accessible

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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