Note
The keyboard shortcuts that are described in this article refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,).
For keyboard shortcuts for working with SmartArt graphics, see Keyboard shortcuts for SmartArt graphics.
PowerPoint
| To do this |
Press |
| Select an object (with text selected inside the object). |
Esc |
| Select an object (with an object selected). |
Tab or Shift+Tab until the object you want is selected |
| Select text within an object (with an object selected). |
Enter |
| Select all objects (with an object selected). |
Ctrl+A |
| Select an object that is under other objects and cycle forward through the stack of objects. |
Tab after you select the top object |
| Select an object that is under other objects and cycle backward through the stack of objects. |
Shift+Tab after you select the top object |
| Select multiple shapes. |
Press and hold Ctrl while you click the shapes |
| Select multiple shapes with text. |
Press and hold Shift while you click the shapes |
| Open or close the Selection pane. |
Alt+F10 |
| Cut selected object. |
Ctrl+X |
| Copy selected object. |
Ctrl+C |
| Paste cut or copied object. |
Ctrl+V |
| Copy formatting only. |
Ctrl+Shift+C |
| Paste formatting only. |
Ctrl+Shift+V |
| Paste special. |
Ctrl+Alt+V |
| Group shapes, pictures, or WordArt. |
Ctrl+G after you select the items that you want to group |
| Ungroup shapes, pictures, or WordArt. |
Ctrl+Shift+G after you select the group that you want to ungroup |
| Show or hide the grid. |
Shift+F9 |
| Show or hide guides. |
Alt+F9 |
| Undo the last action. |
Ctrl+Z |
| Redo the last action. |
Ctrl+Y |
Keyboard shortcuts for use in the Selection pane
| To do this |
Press |
| Open the Selection pane. |
Alt+F10 |
| Cycle the focus through the different panes. |
F6 |
| Move the focus to a single item or group. |
Up Arrow or Down Arrow |
| Move the focus from an item in a group to its parent group. |
Left Arrow |
| Move the focus from a group to the first item in that group. |
Right Arrow |
| Expand a focused group and all its child groups. |
* (on numeric keypad only) |
| Expand a focused group. |
+ (on numeric keypad only) |
| Collapse a focused group. |
- (on numeric keypad only) |
| Move the focus to an item and select it. |
Shift+Up Arrow or Shift+Down Arrow |
| Select a focused item. |
Spacebar or Enter |
| Add another object to the selection. |
Shift+Spacebar |
| Cancel selection of a focused item. |
Shift+Enter |
| Move a selected item forward. |
Ctrl+Shift+F |
| Move a selected item backward. |
Ctrl+Shift+B |
| Show or hide a focused item. |
Ctrl+Shift+S |
| Rename a focused item. |
F2 |
| Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. |
Tab or Shift+Tab |
| Collapse all groups. |
Alt+Shift+1 |
| Expand all groups. |
Alt+Shift+9 |
Project
| To do this |
Press |
| Select an object (with text selected inside the object). |
Esc |
| Select an object (with an object selected). |
Tab or Shift+Tab until the object you want is selected |
| Select text within an object (with an object selected). |
Shift+Right Arrow |
| Select multiple shapes. |
Press and hold Ctrl while you click the shapes |
| Select multiple shapes with text. |
Press and hold Shift while you click the shapes |
| Cut selected object. |
Ctrl+X |
| Copy selected object. |
Ctrl+C |
| Paste cut or copied object. |
Ctrl+V |
| Undo the last action. |
Ctrl+Z |
| Redo the last action. |
Ctrl+Y |
PowerPoint
| To do this |
Press |
| Select an object (with text selected inside the object). |
ESC |
| Select an object (with an object selected). |
TAB or SHIFT+TAB until the object you want is selected |
| Select text within an object (with an object selected). |
ENTER |
| Select all objects (with an object selected) |
CTRL+A |
| Select an object that is under other objects and cycle forward through the stack of objects. |
TAB after you select the top object |
| Select an object that is under other objects and cycle backward through the stack of objects. |
SHIFT+TAB after you select the top object |
| Select multiple shapes |
Press and hold CONTROL while you click the shapes |
| Select multiple shapes with text |
Press and hold SHIFT while you click the shapes |
| Open or close the Selection pane. |
ALT+F10 |
| Cut selected object. |
CTRL+X |
| Copy selected object. |
CTRL+C |
| Paste cut or copied object. |
CTRL+V |
| Copy formatting only. |
CTRL+SHIFT+C |
| Paste formatting only. |
CTRL+SHIFT+V |
| Paste special. |
CTRL+ALT+V |
| Group shapes, pictures, or WordArt. |
CTRL+G after you select the items that you want to group |
| Ungroup shapes, pictures, or WordArt. |
CTRL+SHIFT+G after you select the group that you want to ungroup |
| Show or hide the grid. |
SHIFT+F9 |
| Show or hide guides. |
ALT+F9 |
| Undo the last action. |
CTRL+Z |
| Redo the last action. |
CTRL+Y |
Copy the attributes of a shape
- Select the shape with the attributes that you want to copy.
If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.
- Press CTRL+SHIFT+C to copy the shape attributes.
- Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
- Press CTRL+SHIFT+V.
Edit a linked or embedded object
- Press TAB or SHIFT+TAB to select the object that you want.
- Press SHIFT+F10 for the shortcut menu.
- Press the DOWN ARROW to select <variable> Object, the ENTER or RIGHT ARROW key to show the secondary menu, and then select Edit.
Insert a SmartArt graphic
- Press and release ALT, N, and then M to select SmartArt.
- Press the arrow keys to select the type of SmartArt graphic that you want.
- Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
- Press ENTER.
Insert a Text box
- Press and release ALT, N to show the Insert tab.
- Use the ARROW keys to move to Text Box, located in the Text group.
If you have turned on East Asian language support on the computer, use the arrow key to use arrow key to select either Horizontal Text Box or Vertical Text Box.
- Press CTRL+ENTER.
- Type the text that you want.
Insert WordArt
- Press and release ALT, then N, then W to select WordArt.
- Use the arrow keys to select the WordArt style that you want, and then press ENTER.
- Type the text that you want.
Select a shape
Note
If your cursor is within text, press ESC.
- Press TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.
- To select multiple items, use the selection pane. To open the selection pane, press and release ALT, H, SL, and then P.
Keyboard shortcuts for use in the Selection pane
| To do this |
Press |
| Open the Selection pane. |
ALT+F10 |
| Cycle the focus through the different panes. |
F6 |
| Display the context menu. |
SHIFT+F10 |
| Move the focus to a single item or group. |
UP ARROW or DOWN ARROW |
| Move the focus from an item in a group to its parent group. |
LEFT ARROW |
| Move the focus from a group to the first item in that group. |
RIGHT ARROW |
| Expand a focused group and all its child groups. |
* (on numeric keypad only) |
| Expand a focused group. |
+ (on numeric keypad only) |
| Collapse a focused group. |
- (on numeric keypad only) |
| Move the focus to an item and select it. |
SHIFT+UP ARROW or SHIFT+DOWN ARROW |
| Select a focused item. |
SPACEBAR or ENTER |
| Add another object to the selection. |
SHIFT+SPACEBAR |
| Cancel selection of a focused item. |
SHIFT+ENTER |
| Move a selected item forward. |
CTRL+SHIFT+F |
| Move a selected item backward. |
CTRL+SHIFT+B |
| Show or hide a focused item. |
CTRL+SHIFT+S |
| Rename a focused item. |
F2 |
| Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. |
TAB or SHIFT+TAB |
| Collapse all groups. |
ALT+SHIFT+1 |
| Expand all groups. |
ALT+SHIFT+9 |
Edit points in shape
Note
Click the shape, and then press ALT+J+D+E+E.
- To add a point, click the shape outline while pressing CTRL.
- To delete a point, click the point while pressing CTRL.
- To have the point treated as a smooth point, press SHIFT while dragging either of the handles attached to the point. Once you stop dragging, the point will be changed to a smooth point. A smooth point joins two line segments of equal length.
- To have the point treated as a straight point, press CTRL while dragging either of the handles attached to the point. Once you stop dragging the point will be changed to a straight point. A straight point joins two line segments of different lengths.
- To have the point treated as a corner point, press ALT while dragging either of the handles attached to the point. Once you stop dragging the point will be changed to a corner point. A corner point joins two line segments with one segment going off in a different direction.
- To cancel the change to the point and line segments, press ESC before releasing the mouse button.
Excel
| To do this |
Press |
| Move to the end of a Text box. |
CTRL+END |
| Move to the beginning of a Text box. |
CTRL+HOME |
| Alternate between hiding objects, displaying objects, and displaying placeholders for objects. |
CTRL+6 |
| Select an object (with text selected inside the object). |
ESC |
| Select an object (with an object selected). |
TAB or SHIFT+TAB until the object you want is selected |
| Select an object that is under other objects and cycle forward through the stack of objects. |
TAB after you select the top object |
| Select an object that is under other objects and cycle backward through the stack of objects. |
SHIFT+TAB after you select the top object |
| Open the Selection pane. |
ALT, H, FD, and then P |
| Cut selected object. |
CTRL+X |
| Copy selected object. |
CTRL+C |
| Paste cut or copied object. |
CTRL+V |
| Copy formatting only. |
CTRL+SHIFT+C |
| Paste formatting only. |
CTRL+SHIFT+V |
| Paste special. |
CTRL+ALT+V |
| Undo the last action. |
CTRL+Z |
| Redo the last action. |
CTRL+Y |
Copy the attributes of a shape
- Select the shape with the attributes that you want to copy.
If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.
- Press CTRL+SHIFT+C to copy the shape attributes.
- Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
- Press CTRL+SHIFT+V.
Edit a linked or embedded object
- Press SHIFT+TAB to select the object that you want.
- Press SHIFT+F10 for the shortcut menu.
- Press the DOWN ARROW to select <variable> Object, and then to select Edit.
Insert a SmartArt graphic
- Press and release ALT, N, and then M to select SmartArt.
- Press the arrow keys to select the type of SmartArt graphic that you want.
- Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
- Press ENTER.
Insert a Text box
- Press and release ALT, and then press N and then press x.
- Press CTRL+ENTER to insert the text box.
- Type the text that you want.
Insert WordArt
- Press and release ALT, then N, then W to select WordArt.
- Use the arrow keys to select the WordArt style that you want, and then press ENTER.
- Type the text that you want.
Select a shape
Note
If your cursor is within text, press ESC.
- Press TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.
- To select multiple items, use the selection pane. To open the selection pane, press and release ALT, H, FD, and then P.
Keyboard shortcuts for use in the Selection pane
| To do this |
Press |
| Open the Selection pane. |
ALT, H, FD, and then P |
| Cycle the focus through the different panes. |
F6 |
| Display the context menu. |
SHIFT+F10 |
| Move the focus to a single item or group. |
UP ARROW or DOWN ARROW |
| Move the focus from an item in a group to its parent group. |
LEFT ARROW |
| Move the focus from a group to the first item in that group. |
RIGHT ARROW |
| Expand a focused group and all its child groups. |
* (on numeric keypad only) |
| Expand a focused group. |
+ (on numeric keypad only) |
| Collapse a focused group. |
- (on numeric keypad only) |
| Move the focus to an item and select it. |
SHIFT+UP ARROW or SHIFT+DOWN ARROW |
| Select a focused item. |
SPACEBAR or ENTER |
| Cancel selection of a focused item. |
SHIFT+SPACEBAR or SHIFT+ENTER |
| Show or hide a focused item. |
CTRL+SHIFT+S |
Outlook
| To do this |
Press |
| Select an object (with text selected inside the object). |
ESC |
| Select an object (with an object selected). |
TAB or SHIFT+TAB until the object you want is selected |
| Cut selected object. |
CTRL+X |
| Copy selected object. |
CTRL+C |
| Paste cut or copied object. |
CTRL+V |
| Copy formatting only. |
CTRL+SHIFT+C |
| Paste formatting only. |
CTRL+SHIFT+V |
| Paste special. |
CTRL+ALT+V |
| Undo the last action. |
CTRL+Z |
| Redo the last action. |
CTRL+Y |
Copy the attributes of a shape
- Select the shape with the attributes that you want to copy.
If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.
- Press CTRL+SHIFT+C to copy the shape attributes.
- Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
- Press CTRL+SHIFT+V.
Edit a linked or embedded object
- Press SHIFT+TAB to select the object that you want.
- Press SHIFT+F10 for the shortcut menu.
- Press the DOWN ARROW to select <variable> Object, and then to select Edit.
Insert an object
Press ALT, N, and then J.
Do one of the following.
- Press DOWN ARROW to select an object type, and then press ENTER to create an object.
- Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file.
Insert a SmartArt graphic
- Press and release ALT, N, and then M to select SmartArt.
- Press the arrow keys to select the type of SmartArt graphic that you want.
- Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
- Press ENTER.
Insert a Text box
- Press and release ALT, N, and then press X.
- Press the arrow keys to select the Text box that you want, and then press ENTER.
- Type the text that you want.
- When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.
Insert WordArt
- Press and release ALT, N, and then W to select WordArt.
- Press the arrow keys to select the WordArt style that you want, and then press ENTER.
- Type the text that you want.
- Press TAB, and then press ENTER.
Select a shape
Note
If your cursor is within text, press ESC.
- Press TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.
PowerPoint
| To do this |
Press |
| Select an object (with text selected inside the object). |
ESC |
| Select an object (with an object selected). |
TAB or SHIFT+TAB until the object you want is selected |
| Select text within an object (with an object selected). |
ENTER |
| Select all objects. |
CTRL+A (on the Slides tab) |
| Select an object that is under other objects and cycle forward through the stack of objects. |
TAB after you select the top object |
| Select an object that is under other objects and cycle backward through the stack of objects. |
SHIFT+TAB after you select the top object |
| Open the Selection pane. |
ALT, H, SL, and then P |
| Cut selected object. |
CTRL+X |
| Copy selected object. |
CTRL+C |
| Paste cut or copied object. |
CTRL+V |
| Copy formatting only. |
CTRL+SHIFT+C |
| Paste formatting only. |
CTRL+SHIFT+V |
| Paste special. |
CTRL+ALT+V |
| Group shapes, pictures, or WordArt. |
CTRL+G after you select the items that you want to group |
| Ungroup shapes, pictures, or WordArt. |
CTRL+SHIFT+G after you select the group that you want to ungroup |
| Show or hide the grid. |
SHIFT+F9 |
| Show or hide guides. |
ALT+F9 |
| Undo the last action. |
CTRL+Z |
| Redo the last action. |
CTRL+Y |
Copy the attributes of a shape
- Select the shape with the attributes that you want to copy.
If you select a shape with attached text, you copy the look and style of the text as well as the attributes of the shape.
- Press CTRL+SHIFT+C to copy the shape attributes.
- Press the TAB key or SHIFT+TAB to select the shape or object that you want to copy the attributes to.
- Press CTRL+SHIFT+V.
Edit a linked or embedded object
- Press SHIFT+TAB to select the object that you want.
- Press SHIFT+F10 for the shortcut menu.
- Press the DOWN ARROW to select <variable> Object, and then to select Edit.
Insert a SmartArt graphic
- Press and release ALT, N, and then M to select SmartArt.
- Press the arrow keys to select the type of SmartArt graphic that you want.
- Press TAB, and then press the arrow keys to select the SmartArt graphic layout that you want to insert.
- Press ENTER.
Insert a Text box
- Press and release ALT, N, and X.
- Press TAB to move to Text Box, located on the Insert tab in the Text group.
If you have turned on East Asian language support on the computer, use the arrow key to use arrow key to select either Horizontal Text Box or Vertical Text Box.
- Press CTRL+ENTER.
- Type the text that you want.
Insert WordArt
- Press and release ALT, then N, then W to select WordArt.
- Use the arrow keys to select the WordArt style that you want, and then press ENTER.
- Type the text that you want.
Select a shape
Note
If your cursor is within text, press ESC.
- Press TAB to cycle forward (or SHIFT+TAB to cycle backward) through the shapes or objects until sizing handles appear on the object that you want to select.
- To select multiple items, use the selection pane. To open the selection pane, press and release ALT, H, SL, and then P.
Keyboard shortcuts for use in the Selection pane
| To do this |
Press |
| Open the Selection pane. |
ALT, H, SL, and then P |
| Cycle the focus through the different panes. |
F6 |
| Display the context menu. |
SHIFT+F10 |
| Move the focus to a single item or group. |
UP ARROW or DOWN ARROW |
| Move the focus from an item in a group to its parent group. |
LEFT ARROW |
| Move the focus from a group to the first item in that group. |
RIGHT ARROW |
| Expand a focused group and all its child groups. |
* (on numeric keypad only) |
| Expand a focused group. |
+ (on numeric keypad only) |
| Collapse a focused group. |
- (on numeric keypad only) |
| Move the focus to an item and select it. |
SHIFT+UP ARROW or SHIFT+DOWN ARROW |
| Select a focused item. |
SPACEBAR or ENTER |
| Cancel selection of a focused item. |
SHIFT+SPACEBAR or SHIFT+ENTER |
| Move a selected item forward. |
CTRL+SHIFT+F |
| Move a selected item backward. |
CTRL+SHIFT+B |
| Show or hide a focused item. |
CTRL+SHIFT+S |
| Rename a focused item. |
F2 |
| Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. |
TAB or SHIFT+TAB |
| Collapse all groups. |
ALT+SHIFT+1 |
| Expand all groups. |
ALT+SHIFT+9 |
