Whether you're working from home or meeting with people in other locations, Outlook can help you ensure every meeting is online. Simply enable the Add online meeting to all meetings option to get started.

Note: This applies to Microsoft 365 accounts only.

Turn this option on or off

The setting is enabled by default if you have a Teams license. However, if you wish to change the setting, you can do so in one of the following ways.

In Outlook

You can find the setting to make all meetings online in all Outlook applications: Outlook for Windows, Outlook for Mac, Outlook on the web, Outlook for Android, and Outlook for iOS. Look for the setting in the Options menu for your specific application.

In Windows PowerShell

IT Admins can also programmatically configure the setting for their entire organization.

  • To configure for the organization, admins should use the OnlineMeetingsByDefaultEnabled parameter from the Set-OrganizationConfig cmdlet.

  • If the client has toggled the settings then the settings of the org and calendar are ignored.

  • The admin can't check the client settings.

  • The OnlineMeetingsByDefaultEnabled parameter explains whether to set all meetings as Teams or Skype for Business by default during meeting creation. The parameter sets the default value, so if you have already directly interacted with this setting from an Outlook client, this default value will be ignored. In other words - the settings of the mailbox and org config do get applied if you have never changed the settings with OWA or Outlook.

  • The admin has no way to query your settings.

  • You can set the defaults, and they should get applied for new users, but only as long the settings aren't modified by the client.

Choose your default online meeting provider

If a user has both Microsoft Teams and Skype for Business installed, their preferred provider will depend on the selected co-existence mode. The user will not see an option to choose between Teams and Skype.

If a customer uses a single online meeting provider, like Microsoft Teams or a partner's Office Add-in, then Outlook automatically sets it as the default provider.

If a customer uses both Microsoft Teams and a partner provider (or multiple partner providers), Microsoft Teams will be set as the default provider unless changed. In the event that Microsoft Teams isn't installed, but the customer uses multiple partner providers, priority is given to the one installed by the organization's admin.

The customer is able to select their preferred online meeting provider when one of the following scenarios occurs.

  • The organization's admin installed multiple partner provider add-ins.

  • The customer installed multiple partner provider add-ins and the admin has not configured a default meeting provider.

Users can find the setting to choose their preferred provider in Outlook on the web, New Outlook for Mac, Outlook for Android, and Outlook for iOS. Although users can't yet select their preferred provider from Outlook for Windows, the provider selected elsewhere will be used as your preferred provider in Outlook for Windows.

Select the appropriate tab for detailed instructions on how to find this option in your Outlook client.

Although you can’t currently choose a partner provider as your default meeting provider in Outlook on Windows, it defaults to the provider you have chosen in any of the other supported platforms (Outlook on the web, New Outlook for Mac, and Outlook Mobile – iOS and Android).

This option will soon be available in Outlook on Windows.

To select your default online meeting provider and make every meeting online in Outlook for Mac, follow these steps.

  1. Open Outlook Preferences.

  2. Select Calendar.

  3. Next to Add online meeting to all meetings, choose Configure Providers.

  4. Select the Add online meeting to all meetings checkbox.

  5. From the list that appears in the left pane, choose the account for which you would like to enable the setting.

  6. From the list that appears in the right pane, choose the default online meeting provider for the selected account. This list includes all providers relevant for your account.

    Outlook on Mac - Select default online meeting provider
  7. Choose Save.

To select your default online meeting provider in Outlook on the web and make every meeting online, follow these steps.

  1. On the toolbar, open Outlook Settings and select View all Outlook settings.

    Setting option on Outlook on the web toolbar
  2. Select Calendar, and then choose Events and Invitations.

  3. Select the Add online meeting to all meetings checkbox.

  4. From the Choose a meeting provider list, select your default online meeting provider. This list includes all providers relevant for your account.

    Outlook on the web - select default online meeting provider
  5. Choose Save.

To select your default online meeting provider in Outlook on Android and make every meeting online, follow these steps.

  1. Open Outlook Profile.

  2. On the bottom left, select the Settings icon then select Account.

  3. Select the Add Online Meetings to all meetings checkbox.

  4. From the Choose a meeting provider list, select your default online meeting provider. This list includes all providers relevant for your account.

    Select default online meeting provider in Outlook on Android

To select your default online meeting provider in Outlook on iOS and make every meeting online, follow these steps.

  1. Open Outlook Settings.

  2. Under Email Accounts, select your mail account.

  3. Open Account Settings.

  4. Select the Add online meeting to all meetings checkbox.

  5. From the Choose your meeting provider list, select your default provider. This list includes all providers relevant for your account.

    Select default provider in Outlook on iOS

Supported online meeting providers

When selecting a preferred online meeting provider, the list of available providers is personalized to each customer's setup.

Microsoft Teams and Skype for Business are shown based on the customer's assigned licenses.

Partner providers are shown based on the Office Add-ins that the user or the admin has installed. The following online meeting add-ins are supported.

Additional information

  • Online meeting details are not added to events that are longer than 24 hours or to any event without attendees.

  • If you manage a shared calendar or delegated calendar and the calendar owner has updated the preferred provider, it may take up to 24 hours for that selection to reflect on your copy of the shared calendar.

  • The feature is not yet enabled when using Outlook for Windows if your mailbox is hosted in GCC, GCC-High, or DoD environments. Users in these environments will have the feature when using other Outlook applications.

  • Partners' COM add-ins aren't supported. 

Minimum Outlook versions required

Outlook client

Option to make all meetings online

Option to select preferred provider
(if multiple providers enabled)

Outlook for Windows*

  • 1

  • Coming soon

Outlook for Mac*

  • 2

  • Yes3

Outlook on the web

  • Yes

Outlook for Android

  • Yes

Outlook for iOS

  • Yes

*Applies only to customers who purchased Microsoft Office on a monthly or yearly subscription basis.

1Only supports Microsoft Teams starting with Version 1.0.20275.4 of the Teams add-in. Available starting in Outlook Desktop Version 2011 (Build 13330.00000).

2Available starting in Version 16.60.318.0.

3Available through the Office Insider Program starting in Version 16.57.1205.0.

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