Manage sharing and permissions in OneDrive and SharePoint

Stop or change sharing

Files and folders can be shared by sending someone a sharing link, or by giving them direct access to the file or folder. (People may also have access to a file or folder if they've been given access to the site itself.)

If you are the file owner, you can stop sharing the file or folder.

If someone has been given direct access, or has access through a specific people link, you can also change the sharing permissions between view and edit.

Here are the steps:

1. Select the file or folder you want to stop sharing.
2. Select Details in the upper-right corner of the command bar to open the Details pane.

3. On the Details pane, under the Has access header, you'll see the People icon, the Links icon, and/or the Email icon. These options vary depending on how you have shared the file or folder.
4. Select Manage access and:

• To stop sharing the file entirely, select Stop sharing.
• To delete a sharing link, select the Links⁠ tab, then select the Remove Link icon next to the link to remove it. (You'll get a prompt asking you if you're sure you want to delete the link - if so, select Remove.)
• To remove a specific person’s access, remove or modify the sharing link under Links, or remove their access from the parent folder/site if the permission is inherited.
• To change permissions or stop sharing with someone who has direct access, select the person's name, under Direct Access choose the option that you want and select Apply.

Stop or change sharing

If you are the file owner, you can stop or change the sharing permissions. Here are the steps:

1. Select the file or folder you want to stop sharing.
2. Select Information in the upper-right corner to open the Details pane.

3. On the Details pane, under the Has Access header, you'll see the People icon, the Links icon, and/or the Email icon. These options vary depending on how you have shared the file or folder. Select Manage access.
4. To remove a sharing link, click the X next to the link to remove it. (You'll get a prompt asking you if you're sure you want to delete the link - if so, click Remove link.) You can also remove it through the Edit link page (see below).
5. To change the password or expiration date on a sharing link, click the dropdown arrow for the link that you want to edit, and then on the Edit link page:

• Select the password and change it, or clear the Set password check box to remove the password.
• Update the link expiration date, or clear the Set link expiration check box to remove the expiration date from the link.
• Select Remove Link to delete the link and stop sharing with that link. (You'll get a prompt asking you if you're sure you want to remove the link - if so, click Remove link.)