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To change the location of a shared OneNote notebook, you must create a new notebook in the new location and move the old notebook content into it as described below.  Then you can share the new location with everyone who still needs access to its content.  

Tip: Consider moving notebooks only during times when you expect shared editing activity to be at a minimum. Preferably also back up all of your files before making significant changes on critically important work. 

Prepare new-location notebook 

  1. In OneNote, select File > New and identify the new folder location in OneDrive or SharePoint, where the pre-existing notebook content will soon be relocated.
    OneNote for Windows 2016 New Notebook folder select interface

  2. Enter a name for the new notebook and select Create.OneNote for Windows 2016 Create New Notebook dialog

  3. After choosing Create, you may be prompted to share the new location and/or invite others to the new notebook. Beware that people receiving the invitation will not see the old content in the new location until you have completed the following steps to move the content.  

Move content to the new notebook 

  1. In the pre-existing notebook, right-click a section tab and choose Move or Copy.
    OneNote for Windows 2016 Section right click menu items including Move or Copy

  2. In the list of notebooks, select the new notebook (which you recently created) then select Move.OneNote for Windows 2016 Move or Copy Section dialog

  3. Repeat the Move action for all sections that need to go into the new notebook.

  4. Press Shift+F9 on your keyboard to manually sync all notebooks

  5. Allow time for the synchronization to complete. 

Note: If you're using a touch device without an external keyboard, use the Shared Notebook Synchronization status viewer to initiate a sync. Learn more about sync status here.

Notify others of the new notebook location

OneNote does not update/notify the new location for those accessing the previous notebook. You can notify them in either of the following ways. 

  • In the original notebook, create a new section with a page containing a link to the new notebook, advising readers to open it. To create the new-location link, see Get a sharing link.

  • Send a Share invitation email from the new notebook. Learn how here.

Note: When you are certain that everyone is accessing the notebook from the new location, you can permanently delete the old notebook. Learn more here

See also

Stop sharing a notebook on OneDrive

Move a OneNote notebook to OneDrive

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