Reduce or replace meetings with asynchronous methods

Consider how to reduce the volume of traditional meetings by using asynchronous communication and collaboration tools. Asynchronous methods help you provide feedback, brainstorm, share content, and ideas even if you can’t meet in the same place during the same time.

Benefits of using alternative methods to meetings

  • Reserve meetings for when they are most needed

  • Gives people more time to consider questions and answers

  • Content becomes easier to find because it is searchable

  • Information can be accessed if you are unable to be in the same place at the same time

How to think about asynchronous methods

Traditional meeting type:

Meeting goal:

Asynchronous solution:

Recurring  status update meetings           

Update a specific audience on project status and give an opportunity to ask questions and share feedback

Use a SharePoint team site to provide a secure landing place where project status and news can be shared in one place

General announcements

Share important news that does not need to be given in real-time

Publish SharePoint news to a specific Microsoft Teams channel or send an email message to a channel in Teams

Check in

Touch base with a teammate or partner to get up to speed

Chat in Teams and  Teams channels or catch up on meeting notes and recordings

Resources

Learn more about group chats in Teams

See how you can use apps in Teams to improve efficiencies

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