Save a publication as a Word document

Tips for best results when you save the text in a publication as a Word document

• Make sure that text box boundaries in your publication don't overlap.

• Headers and footers and page numbers are preserved when you save your publication, but the header and footer functionality is not. If you want to change the headers or footers, save the document, and then add headers and footers to the Word document.

• Page breaks in the publication are ignored. You can insert page breaks in the Word document after you save it.

• Graphics in the publication are not preserved. If you want to add graphics from the publication, you can copy the graphics and paste them into the Word document separately.

Save your publication as a Word document

1. Open the Publisher publication that you want to save as a Word document.

2. Click File > Save As, and browse to the location where you want to save the Word document.

3. In the File name box, type a name for the Word document.

4. In the Save as type list, select the version of Word you want save for. Older versions of Word will include the version number; for Word 2016, select Word Document for the current version of Word.

5. Click Save.

Top of Page

Tips for best results when you paste objects into a Word document in HTML format

• If you copy a publication page that contains text that flows to a text box on another page, none of the text is pasted into the Word document. For best results, copy only pages with text that does not flow to another page.

• If you copy an entire page from your publication, you may need to change the margins and page orientation in the Word document. You can do this either before or after you paste the page into the Word document.

• If your publication contains a table, such as a calendar, save the objects in your publication as a picture file to preserve the layout of your table on the page.

  Note: This method preserves the layout, but you will not be able to make changes to the table in the Word document.

• If you want to copy several objects, you may find it easiest to group these objects first before you copy them.

  1. Click and drag a selection box around the objects that you want in the group.

  2. On the Drawing Tools Format or the Picture Tools Format tab, click Group.

• If your publication has multiple pages, you can copy an entire page, but not the entire publication at one time. If you are viewing a two-page spread in a multiple-page publication (on the View menu, click Two-Page Spread), you can copy two facing pages at a time.

• Text that is displayed vertically (top to bottom, or bottom to top) in your publication will be displayed with horizontal orientation in the Word document. You can change the text orientation in the Word document after you paste.

  1. In Word, click the text box that contains the text that you want to change.

  2. Under Text Box Tools, on the Format tab, in the Text group, click Text Direction repeatedly until you get the orientation that you want.

Copy a page or objects into Word

1. Select the Publisher objects that you want to copy.

   Note: To select the entire page, click a blank area on the publication, or click the scratch area, and then click Ctrl+A.

2. Right-click, and then click Copy.

3. Open the Word document.

4. On the page where you want to paste the objects, right-click, and then click Paste.

5. Repeat steps 1 through 4 until you have pasted all of the objects or pages that you want.

Top of Page

Tips for best results when you paste objects or pages as picture files

• If you save an entire page or a two-page spread from your publication, you may need to change the margins and page orientation in the Word document. You can do this either before or after you insert the picture file into the Word document.

• If your publication has multiple pages, you can save an entire page, but not the entire publication at one time. If you are viewing a two-page spread in a multiple-page publication (on the View menu, click Two-Page Spread), you can save two facing pages at a time.

• For the best results with viewing and printing objects or a page from your publication in Word, save the objects by selecting PNG Portable Network Graphics Format, JPEG File Interchange Format, or Enhanced Metafile format at the highest resolution, and selecting High quality printing or commercial press (300 dpi), and then paste the objects or the page into your Word document.

Insert a page, two facing pages, or objects from your publication into Word as a picture

1. Select the items that you want to save by doing one of the following:

   • Click File > Save As to save the entire page or two facing pages as a picture.

   • Right-click the picture, WordArt, shape, or group of objects that you want to save, and then click Save as Picture on the shortcut menu.

2. In the Save as type list, select a picture format, such as PNG Portable Network Graphics Format or JPEG File Interchange Format.

3. If the picture format supports multiple resolutions (the Change button is available in the Save As dialog box), click Change, select the resolution option that you want, and then click OK.

   Note: For best results, select High quality printing or commercial press (300 dpi).

4. Click Save.

5. Open the Word document, and then click where you want to insert the picture.

6. Click Insert > Picture.

7. In the Insert Picture dialog box, browse to where you saved the file, click the file, and then click Insert.

8. Repeat steps 1 through 7 until you have inserted all of the objects or pages that you want.

Top of Page