Set or remove reminders
Outlook reminders will pop up over your email or calendar to let you know a scheduled event is about to start.
Note: This feature is not supported in Outlook 2019.
Important: Steps may be different between the new and classic Outlook for Windows. To determine which version of Outlook you're using, check if there's a File option in the menu (located above the ribbon). If there's no File option, follow the steps under the New Outlook tab. If File appears in the menu, select the tab for Classic Outlook.
With the new reminders window, you can select to snooze calendar events and tasks, join a Teams meeting, or dismiss events and tasks in a separate window.
Turn on the reminders window
You can set up Outlook to display your calendar and To Do (or Task) reminders in a separate window that opens on top of other programs you’re working in.
-
Go to Settings > General > Notifications.
-
Expand the Calendar section, ensure Event Reminders is turned on, and the Reminder notification style is selected.
To dismiss reminders for past events (for example, you've been away and you don't want to come back to reminders for events that took place while you were gone), select the Automatically dismiss reminders for past events toggle.
Add or remove reminders for calendar events
Set a default reminder for all calendar events
This setting applies to existing meetings and any new meetings you create.
-
Go to Settings > Calendar > Events and invitations.
-
Under Events you create, select the Default reminder dropdown and then select the default amount of time that you want to be reminded of upcoming events. Select Save if prompted.
Set a reminder for a single meeting or series
You can override the default reminder setting for a single meeting or a meeting series.
-
From the navigation icons on the Outlook Window, select Calendar .
-
From the Calendar window, open the meeting you want to change.
-
If you're changing a meeting series, first select View series. If you're changing a single event (or an event series if you selected View series), go to the ribbon, select the Reminder dropdown, and then select an amount for the new reminder time. If you don't want a reminder for the event or series, select Don’t remind me.
Add or remove reminders for tasks
-
From the navigation icons on the Outlook Window, select the To Do icon.
-
Select a task you want to add a reminder to, and from the task pane that opens, select Remind me.
To remove the reminder, select the task and then hover over the reminder until it's highlighted and the cancel icon appears. Select it to remove the reminder.
Show reminders over other programs or apps
You can set up Outlook to display your reminder window on top of other programs you're working in.
-
Select File > Options > Advanced.
-
In the Reminders section, check the box marked Show reminders on top of other windows.
-
Click OK.
Note: This feature is not available for Outlook 2013, Outlook 2016, or 2019. For Microsoft 365 subscribers, this version is available if you are on Version 1804 (Build 9226.2114) or higher.
Add or remove reminders for meetings
This applies to all the existing appointments and meetings in the calendar. Save this setting for future appointments and meetings.
-
Click File > Options > Calendar.
-
Under Calendar options, select or clear Default reminders.
-
Set the default amount of time at which you want to receive reminders before new calendar items (for example, 15 minutes, 30 minutes, etc.).
This only applies to the selected meeting in the calendar.
-
At the bottom of the screen, click Calendar.
-
Open the meeting. If the Open Recurring Item dialog box appears, do one of the following:
-
To set the reminder for just one appointment or meeting in a series, select Just this one.
-
To set the reminder for all the appointments or meetings in a series, select The entire series.
-
-
On the Meeting tab (for a recurring meeting it's the Meeting Series tab, click the Reminder dropdown and select how long before the appointment or meeting you want to get a reminder. To turn a reminder off, select None.
Automatically dismiss reminders for past events
If you don't want to see reminders for events in the past, you can tell Outlook to automatically dismiss reminders for past events. For example, if you're out of the office for three days, you might not want to come back and see reminders for the meetings that took place while you were gone.
-
Select File > Options > Advanced.
-
In the Reminders section, select Automatically dismiss reminders for past events.
Set reminders for email messages
-
At the bottom of the screen click Mail.
-
Select an email message.
-
Click Home > Follow Up > Add Reminder.
-
In the Custom dialog box, check or uncheck Reminder.
Set reminders for tasks
-
At the bottom of the screen, click Tasks.
-
To view the tasks, click Home >To-Do List.
-
Click a task in the list.
-
Do one of the following:
-
To add a task reminder to your Tasks list, select the task and then in the Follow-up group, choose a time frame to meet your deadline.
-
To remove a task reminder from your Tasks list/To-Do list, in the Manage Task group, click Remove from List.
-
Need more help?
Want more options?
Explore subscription benefits, browse training courses, learn how to secure your device, and more.
Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.
Find solutions to common problems or get help from a support agent.
