Use a screen reader to apply a theme or add images to forms and quizzes in Microsoft Forms

Use a screen reader to apply a theme or add images to forms and quizzes in Microsoft Forms

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Microsoft Support home.

Use Microsoft Forms with your keyboard and a screen reader to customize your forms and quizzes. We have tested it with Narrator and JAWS in Microsoft Edge, but it might work with other screen readers and browsers as long as they follow common accessibility standards and techniques. You'll learn how to jazz up your forms and quizzes with themes, color, and images.

Notes: 

In this topic

Add a theme

Applying a theme changes the background and outline of a form or quiz. You can select one of the pre-designed images or colors or you can design your own theme. For instructions, go to Add a customized theme.

  1. In the form or quiz where you want to add a theme, press the Tab key or Shift+Tab until you reach the Theme button and press Enter. The themes menu opens.

  2. Press the Tab key until you reach the theme you want to use and press Enter to select and apply it.

  3. To exit the theme menu, press Esc.

Add a customized theme

In a customized theme, you can use your own image from your computer or OneDrive, or you can upload an image from the Internet. You can even customize the theme color. Just use the hexadecimal value of a color to define the exact shade you want to use.

  1. In the form or quiz where you want to add a customized theme, press the Tab key or Shift+Tab until you reach the Theme button and press Enter. The themes menu opens.

  2. Press the Tab key until you hear "Customize theme," and press Enter.

  3. To upload an image for your theme, press the Tab key until you hear "Upload image," and press Enter. The image picker opens. You hear: "Image search."

  4. Do one of the following:

    • To search for an image online, press Enter. Then press the Tab key until you hear "Search, edit," type your search words, and press Enter to search. Press the Tab key until you find the image you want to use, and press Enter.

    • To use an image from your computer, press the Tab key until you hear "Upload," and press Enter. The Windows Open dialog box opens. Navigate to the image you want, and press Enter.

    • To use an image from OneDrive, press the Tab key until you hear "OneDrive," and press Enter. Your OneDrive folders are displayed. Navigate to the image you want, and press Enter.

  5. To define the color you want to use, press the Tab key until you hear "Customize color," and press Enter. Type the color hex code you want. For example, type 7FFFD4 for apple green.

  6. To exit the theme menu, press Esc.

Add an image to a form or quiz title

You can add an image, such as a logo, to the form or quiz title.

  1. In the form or quiz where you want to add an image to the title, press the Tab key until you hear the title, followed by "Form title designer," and press Enter.

  2. Press the Tab key until you hear "Insert image," and press Enter.

  3. To upload an image for the title, press the Tab key until you hear "Upload image," and press Enter. The image picker opens. You hear: "Image search."

  4. Do one of the following:

    • To search for an image online, press Enter. Then press the Tab key until you hear "Search, edit," type your search words, and press Enter to search. Press the Tab key until you find the image you want to use, and press Enter.

    • To use an image from your computer, press the Tab key until you hear "Upload," and press Enter. The Windows Open dialog box opens. Navigate to the image you want, and press Enter.

    • To use an image from OneDrive, press the Tab key until you hear "OneDrive," and press Enter. Your OneDrive folders are displayed. Navigate to the image you want, and press Enter.

    The image is added to the left side of the title. The focus returns to the form or quiz.

  5. To add alt text to the image, press the Tab key until you hear "Alternative text for screen readers," and press Enter. Type the alt text. To exit the text field, press the Tab key or Shift+Tab once.

Add an image to a form or quiz question

Use an image with your form or quiz questions to help the respondents understand the context.

  1. In the form or quiz where you want to add an image to a question, press the Tab key until you reach the question, and press Enter.

  2. Press the Tab key until you hear "Insert media," and press Enter. You hear: "Media select, Image."

  3. Press Enter. The image picker opens. You hear: "Image search."

  4. Do one of the following:

    • To search for an image online, press Enter. Then press the Tab key until you hear "Search, edit," type your search words, and press Enter to search. Press the Tab key until you find the image you want to use, and press Enter.

    • To use an image from your computer, press the Tab key until you hear "Upload," and press Enter. The Windows Open dialog box opens. Navigate to the image you want, and press Enter.

    • To use an image from OneDrive, press the Tab key until you hear "OneDrive," and press Enter. Your OneDrive folders are displayed. Navigate to the image you want, and press Enter.

    The image is added to the right side of the question. The focus returns to the form or quiz.

  5. To add alt text to the image, press the Tab key until you hear "Edit," and press Enter. Press the Tab key until you hear "Alternative text for screen readers," and press Enter. Type the alt text. To exit the text field, press the Tab key or Shift+Tab once.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Use Microsoft Forms with your keyboard and VoiceOver, the built-in macOS screen reader, in Safari to customize your forms and quizzes. You'll learn how to jazz up your forms and quizzes with themes, color, and images.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.

In this topic

Add a theme

Applying a theme changes the background and outline of a form or quiz. You can select one of the pre-designed images or colors or you can design your own theme. For instructions, go to Add a customized theme.

  1. In the form or quiz where you want to add a theme, press the Tab key or Shift+Tab until you reach the Theme button and press Return. The themes menu opens.

  2. Press the Tab key until you reach the theme you want to use and press Return to select and apply it.

  3. To exit the theme menu, press Esc.

Add a customized theme

In a customized theme, you can use your own image from your computer or OneDrive, or you can upload an image from the Internet. You can even customize the theme color. Just use the hexadecimal value of a color to define the exact shade you want to use.

  1. In the form or quiz where you want to add a customized theme, press the Tab key or Shift+Tab until you reach the Theme button and press Return. The themes menu opens.

  2. Press the Tab key until you hear "Customize theme," and press Return.

  3. To upload an image for your theme, press the Tab key until you hear "Upload image," and press Return. The image picker opens. You hear: "Image search."

  4. Do one of the following:

    • To search for an image online, press Return. Then press the Tab key until you hear "Search, edit text," type your search words, and press Return to search. Press the Tab key until you find the image you want to use, and press Return.

    • To use an image from your computer, press the Tab key until you hear "Upload," and press Return. The macOS File Browser opens. Navigate to the image you want, and press Return.

    • To use an image from OneDrive, press the Tab key until you hear "OneDrive," and press Return. Your OneDrive folders are displayed. Navigate to the image you want, and press Return.

  5. To define the color you want to use, press the Tab key until you hear "Customize color," and press Return. Type the color hex code you want. For example, type 7FFFD4 for apple green.

  6. To exit the theme menu, press Esc.

Add an image to a form or quiz title

You can add an image, such as a logo, to the form or quiz title.

  1. In the form or quiz where you want to add an image to the title, press the Tab key until you hear the title, followed by "Form title designer," and press Return.

  2. Press the Tab key once and press Return. You hear: "Image search."

  3. Do one of the following:

    • To search for an image online, press the Tab key until you hear "Search, edit text," type your search words, and press Return to search. Press the Tab key until you find the image you want to use, and press Return.

    • To use an image from your computer, press the Tab key until you hear "Upload," and press Return. The macOS File Browser opens. Navigate to the image you want, and press Return.

    • To use an image from OneDrive, press the Tab key until you hear "OneDrive," and press Return. Your OneDrive folders are displayed. Navigate to the image you want, and press Return.

    The image is added to the left side of the title. The focus returns to the form or quiz.

  4. To add alt text to the image, press the Tab key until you hear "Alternative text for screen readers," and press Return. Type the alt text. To exit the text field, press the Tab key or Shift+Tab once.

Add an image to a form or quiz question

Use an image with your form or quiz questions to help the respondents understand the context.

  1. In the form or quiz where you want to add an image to a question, press Control+Option+Right arrow key until you reach the question, and press Control+Option+Spacebar.

  2. Press the Tab key once and press Return. You hear: "Image button, Media select."

  3. Press Return. The image picker opens. You hear: "Image search."

  4. Do one of the following:

    • To search for an image online, press the Tab key until you hear "Search, edit text," type your search words, and press Return to search. Press the Tab key until you find the image you want to use, and press Return.

    • To use an image from your computer, press the Tab key until you hear "Upload," and press Return. The macOS Open dialog box opens. Navigate to the image you want, and press Return.

    • To use an image from OneDrive, press the Tab key until you hear "OneDrive," and press Return. Your OneDrive folders are displayed. Navigate to the image you want, and press Return.

    The image is added to the right side of the question. The focus returns to the form or quiz.

  5. To add alt text to the image, press the Tab key until you hear "Edit," and press Return. Press the Tab key until you hear "Alternative text for screen readers," and press Return. Type the alt text. To exit the text field, press the Tab key or Shift+Tab once.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Use Microsoft Forms with VoiceOver, the built-in iOS screen reader, in Safari to customize your forms and quizzes. You'll learn how to jazz up your forms and quizzes with themes, color, and images.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Add a theme

Applying a theme changes the background and outline of a form or quiz. You can select one of the pre-designed images or colors or you can design your own theme. For instructions, go to Add a customized theme.

  1. If you're adding a theme to a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add a theme.

  3. In the form or quiz, swipe left until you reach the Theme button and double-tap the screen. The themes menu opens.

  4. Swipe right until you reach the theme you want to use and double-tap the screen to select and apply it.

  5. To exit the themes menu, scrub the screen back and forth with two fingers.

Add a customized theme

In a customized theme, you can use your own image from OneDrive or you can upload an image from the Internet. You can even customize the theme color. Just use the hexadecimal value of a color to define the exact shade you want to use.

  1. If you're adding a customized theme for a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add a customized theme.

  3. In the form or quiz, swipe left until you reach the Theme button and double-tap the screen. The themes menu opens.

  4. Swipe right until you hear "Customize theme," and double-tap the screen.

  5. To upload an image for your theme, swipe right until you hear "Upload image," and double-tap the screen. The image picker opens. You hear: "Image search."

  6. Do one of the following:

    • To search for an image online, double-tap the screen. Swipe right until you hear "Bing, Search," and double-tap the screen. Use the on-screen keyboard to type your search words. Swipe left until you hear "Done," and double-tap the screen to search. Swipe right until you hear "Search," and double-tap the screen. Swipe right until you find the image you want to use, and double-tap the screen. Swipe left until you hear "Add," and double-tap the screen.

    • To use an image from the photo library on your phone, swipe right until you hear "Upload," and double-tap the screen. Swipe right until you hear "Photo library," and double-tap the screen. Navigate to the image you want to use, and double-tap the screen.

    • To use an image from OneDrive, swipe right until you hear "OneDrive," and double-tap the screen. Your OneDrive folders are displayed. Navigate to the image you want, and double-tap the screen.

  7. To define the color you want to use, swipe right until you hear "Customize color," and double-tap the screen. Double-tap the screen and use the on-screen keyboard to type the color hex code you want. For example, type 7FFFD4 for apple green.

  8. To exit the themes menu, scrub the screen back and forth with two fingers.

Add an image to a form or quiz title

You can add an image, such as a logo, to the form or quiz title.

  1. If you're adding a title image to a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add an image to the title.

  3. In the form or quiz, swipe right or left until you hear the title, followed by "Form title designer," and double-tap the screen.

  4. Double-tap the screen. You hear: "Insert image."

  5. Do one of the following:

    • To search for an image online, double-tap the screen. Swipe right until you hear "Bing, Search," and double-tap the screen. Use the on-screen keyboard to type your search words. Swipe left until you hear "Done," and double-tap the screen to search. Swipe right until you hear "Search," and double-tap the screen. Swipe right until you find the image you want to use, and double-tap the screen. Swipe left until you hear "Add," and double-tap the screen.

    • To use an image from the photo library on your phone, swipe right until you hear "Upload," and double-tap the screen. Swipe right until you hear "Photo library," and double-tap the screen. Navigate to the image you want to use, and double-tap the screen.

    • To use an image from OneDrive, swipe right until you hear "OneDrive," and double-tap the screen. Your OneDrive folders are displayed. Navigate to the image you want, and double-tap the screen.

Add an image to a form or quiz question

Use an image with your form or quiz questions to help the respondents understand the context.

  1. To add an image to a form or quiz question, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add the image.

  3. In the form or quiz, swipe right or left until you hear the question you want, and double-tap the screen.

  4. Double-tap the screen. You hear: "Image button." Double-tap the screen to select.

  5. Do one of the following:

    • To search for an image online, swipe right until you hear "Image search," and double-tap the screen. Swipe right until you hear "Bing, Search," and double-tap the screen. Use the on-screen keyboard to type your search words. Swipe left until you hear "Done," and double-tap the screen to search. Swipe right until you hear "Search," and double-tap the screen. Swipe right until you find the image you want to use, and double-tap the screen. Swipe left until you hear "Add," and double-tap the screen.

    • To use an image from the photo library on your phone, swipe right until you hear "Upload," and double-tap the screen. Swipe right until you hear "Photo library," and double-tap the screen. Navigate to the image you want to use, and double-tap the screen.

    • To use an image from OneDrive, swipe right until you hear "OneDrive," and double-tap the screen. Your OneDrive folders are displayed. Navigate to the image you want, and double-tap the screen.

    The image is added to the right side of the question. The focus returns to the form or quiz.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Use Microsoft Forms with TalkBack, the built-in Android screen reader, in Chrome to customize your forms and quizzes. You'll learn how to jazz up your forms and quizzes with themes, color, and images.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Add a theme

Applying a theme changes the background and outline of a form or quiz. You can select one of the pre-designed images or colors or you can design your own theme. For instructions, go to Add a customized theme.

  1. If you're adding a theme to a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add a theme.

  3. In the form or quiz, swipe left until you reach the Theme or Theme ideas button and double-tap the screen. The themes menu opens.

  4. Swipe right until you reach the theme you want to use and double-tap the screen to select and apply it.

  5. To exit the themes menu, swipe down-then-left.

Add a customized theme

In a customized theme, you can use your own image from OneDrive or you can upload an image from the Internet. You can even customize the theme color. Just use the hexadecimal value of a color to define the exact shade you want to use.

  1. If you're adding a customized theme for a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add a customized theme.

  3. In the form or quiz, swipe left until you reach the Theme or Theme ideas button and double-tap the screen. The themes menu opens.

  4. Swipe right until you hear "Customize theme," and double-tap the screen.

  5. To upload an image for your theme, swipe right until you hear "Upload image," and double-tap the screen. The image picker opens. You hear: "Image search."

  6. Do one of the following:

    • To search for an image online, double-tap the screen. Swipe right until you hear "Edit box, Search," and double-tap the screen. Use the on-screen keyboard to type your search words. Swipe left until you hear "Done," and double-tap the screen to search. Swipe right until you hear "Search button," and double-tap the screen. Swipe right until you find the image you want to use, and double-tap the screen. Swipe left until you hear "Add," and double-tap the screen.

    • To use an image from the photo library on your phone, swipe right until you hear "Upload," and double-tap the screen. Navigate to the image you want to use, and double-tap the screen.

    • To use an image from OneDrive, swipe right until you hear "OneDrive," and double-tap the screen. Your OneDrive folders are displayed. Navigate to the image you want, and double-tap the screen.

  7. To define the color you want to use, swipe right until you hear "Customize color," and double-tap the screen. Use the on-screen keyboard to type the color hex code you want. For example, type 7FFFD4 for apple green.

  8. To exit the themes menu, swipe down-then-left.

Add an image to a form or quiz title

You can add an image, such as a logo to the form or quiz title.

  1. If you're adding a title image to a form, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add an image to the title.

  3. In the form or quiz, swipe right or left until you hear the title, followed by "Form title designer," and double-tap the screen.

  4. Swipe right until you hear: "Insert image."

  5. Do one of the following:

    • To search for an image online, double-tap the screen. Swipe right until you hear "Edit box, Search," and double-tap the screen. Use the on-screen keyboard to type your search words. Swipe left until you hear "Done," and double-tap the screen to search. Swipe right until you hear "Search button," and double-tap the screen. Swipe right until you find the image you want to use, and double-tap the screen. Swipe left until you hear "Add," and double-tap the screen.

    • To use an image from the photo library on your phone, swipe right until you hear "Upload," and double-tap the screen. Navigate to the image you want to use, and double-tap the screen.

    • To use an image from OneDrive, swipe right until you hear "OneDrive," and double-tap the screen. Your OneDrive folders are displayed. Navigate to the image you want, and double-tap the screen.

Add an image to a form or quiz question

Use an image with your form or quiz questions to help the respondents understand the context.

  1. If you're adding an image to a form question, switch to the desktop version as instructed in Switch to the desktop version.

  2. Open the form or quiz where you want to add the image.

  3. In the form or quiz, swipe right or left until you hear the question you want, and double-tap the screen.

  4. Swipe right until you hear "Insert media," and double-tap the screen. You hear: "Image button." Double-tap the screen.

  5. Do one of the following:

    • To search for an image online, swipe right until you hear "Image search," and double-tap the screen. Swipe right until you hear "Edit box, Search," and double-tap the screen. Use the on-screen keyboard to type your search words. Swipe left until you hear "Done," and double-tap the screen to search. Swipe right until you hear "Search button," and double-tap the screen. Swipe right until you find the image you want to use, and double-tap the screen. Swipe left until you hear "Add," and double-tap the screen.

    • To use an image from the photo library on your phone, swipe right until you hear "Upload," and double-tap the screen. Navigate to the image you want to use, and double-tap the screen.

    • To use an image from OneDrive, swipe right until you hear "OneDrive," and double-tap the screen. Your OneDrive folders are displayed. Navigate to the image you want, and double-tap the screen.

    The image is added to the right side of the question. The focus returns to the form or quiz.

See also

Use a screen reader to create a new form in Microsoft Forms

Use a screen reader to create a new quiz in Microsoft Forms

Set up your device to work with accessibility in Microsoft 365

Basic tasks using a screen reader with Microsoft Forms

Use a screen reader to explore and navigate Microsoft Forms

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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