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Annotation—powered by Microsoft Whiteboard—helps you collaborate on things like a design or presentation while sharing your screen in a Teams meeting.

Turn on and use annotation

While you're sharing your full screen in a meeting, select Annotate  Microsoft Teams annotation icon in the meeting controls at the upper-middle area of your screen. 

Annotate icon to select from the Teams meeting controls.

The red outline around the shared screen will turn blue and all participants will see the Microsoft Whiteboard toolset at the top of the shared screen. Everyone in the meeting can begin annotating right away, and the red pen tool is selected by default. 

Dropdown menu from Annotate tool in Teams meetings.

To begin annotating, choose one of the tools in the Whiteboard toolset—like Sticky notes—and start typing or drawing on the screen. 

Start annotating with sticky notes and markers in a Teams meeting.

Tip: You can take screenshots during the meeting if you’d like to reference the annotated content later. Note that you can only annotate while screen sharing, not while window sharing.  

Annotation settings

Collaborative cursors show the names of every participant in the meeting by default. Anyone in the meeting can turn them off. To turn them off: 

  1. Select Settings  Settings gear icon.

  2. Turn off the toggle next to Collaborative cursors.

Collaborative cursors and more options when annotating in a Teams meeting.

Turn off annotation

As the presenter, you can turn off annotation for all participants by selecting Annotate  Microsoft Teams annotation icon again in the meeting controls at the upper-middle area of your screen. 

Option to stop annotation in a Teams meeting.


If you don’t see the option to use annotation in a meeting: 

1. In the upper-right corner of Teams, select Settings and more Teams settings and more button > Settings Settings gear icon > General

2. Under Application, uncheck the box next to Disable GPU hardware acceleration (requires restarting Teams)

Want to learn more? See Overview of meetings in Teams.

Related topics

Share content in a meeting

Whiteboard in a Teams meeting

As a meeting participant, you can annotate from mobile if the presenter is sharing from their desktop. 

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