Use breakout rooms in Teams meetings

Use breakout rooms in Teams meetings

In all but the smallest meetings, it can be hard to have open discussions and a meaningful exchange of ideas. Create breakout rooms to bring participants into small groups for lively conversation and brainstorming sessions.

Only meeting organizers on the desktop versions of Teams (WIndows and Mac) can create and manage breakout rooms.

Notes: These features are not currently available in breakout rooms:

  • Call me

  • Adding people to the meeting from the participants panel

  • Adding additional people to the meeting chat

  • Copying the Join meeting info

In this article

Create breakout rooms

Assign people to breakout rooms manually

Rename the breakout rooms

Set a time limit for the breakout session

Start using the breakout rooms

Interact with breakout room participants

Close breakout rooms

Room assignments in recurring meetings

Additional options

Create breakout rooms

  1. Start the meeting.

  2. In the meeting controls, select Breakout rooms  Breakout rooms icon .

    Select Breakout rooms

  3. Select the number of rooms you want (50 max), and whether you want Teams to assign people to rooms (Automatically) or you want to choose the people for each room yourself (Manually).

    Select number of rooms

    Note: This is the only time you can choose to have people automatically assigned to breakout rooms. You won't be able to change this option later in the meeting.

  4. Select Create Rooms.

Assign people to breakout rooms manually

If you chose Automatically in the previous procedure, participants will be assigned to breakout rooms as soon as you open the rooms. If you chose Manually, follow these steps.

Note: Currently, participants who joined the meeting via PSTN or Teams devices can't be assigned to rooms. We suggest using the main meeting as a breakout room for these people.

  1. Select Assign participants.

  2. Choose the people who will share a breakout room by selecting the check boxes next to their names.

    Select people to assign to a room

  3. Select Assign and then select a room for those people.

    Select a room for participants

  4. Repeat steps 2 and 3 until everyone has been assigned to a room.

Rename the breakout rooms

If you want, rename each room to reflect the group of people it contains, what they’ll be working on, or something else.

  1. Point to the room, select More options  More options icon , and then Rename room.

    Rename room

  2. Enter the new name and select Rename room.

Tip: During the meeting you can decide to delete all the existing breakout rooms and set them up differently; see Recreate breakout rooms from scratch for details.

Set a time limit for the breakout session

When you set a time limit, a timer is visible in each breakout room so that participants are aware of when the session will end. When time is up, the rooms close and participants return to the main meeting.

Note: If you turned off the Automatically move people into opened rooms setting (see Turn off automatic entry to breakout rooms, below), participants will have the option of returning to the main meeting or leaving the meeting when time is up.

  1. Select More options  More options icon  at the top of the Breakout rooms pane and then select Rooms settings.

    Select Rooms settings

  2. Select Set a time limit, and then select the down arrow and a session length.

    Set breakout rooms timer

  3. Select Settings to return to the main Breakout rooms pane.

Start using the breakout rooms

By default, meeting participants are moved to their assigned rooms as soon as you open the room, but you can turn off this setting; see Turn off automatic entry to breakout rooms.

  • To open all the rooms at the same time, select Start rooms.

  • To open a single room, select More options  More options icon next to the room and then Open room.

    Select Open room

You can open and close breakout rooms more than once during a meeting.

Interact with breakout room participants

As meeting organizer, you can join any of the breakout rooms, contribute to any of the room chats, and send announcements to everyone.

Join a breakout room

  • Select More options  More options icon next to the room and then Join room.

To leave a room, select Return.

Send an announcement to all breakout rooms

You may want to send announcements to give time updates, for example, or share discussion prompts.

  1. Select More options  More options icon  at the top of the Breakout rooms pane and then select Make an announcement.

    Select Make an announcement

  2. Enter your announcement and select Send.

Participants will receive a notification in their meeting chat to check for your announcement.

Chat in breakout rooms

Each breakout room has its own chat, and all of the chats are available in your main Teams Chat list.

Chat from main Chat area

Here you can chat with the members of any breakout room.

Once you’ve joined a breakout room, you can also select Chat  Chat icon in the room to chat with the people there.

Note: When the breakout room closes, the room chat ends and cannot be continued. However, you'll still be able to view the chat history and any shared files.

Close breakout rooms

When you close the breakout rooms, the participants return to the main meeting.

Note: If you turned off the Automatically move people into opened rooms setting (see Turn off automatic entry to breakout rooms), participants will have the option of returning to the main meeting or leaving the meeting when the rooms are closed.

To close rooms individually

  • Select More options  More options icon  next to the room, and then Close room.

To close all the rooms at the same time

  • Select Close rooms.

You'll know rooms have successfully closed when their status changes to Closed.

When everyone is back from their breakout rooms and you're ready to meet as a larger group again, select Resume.

Notes: 

  • Breakout rooms remain open until the organizer manually closes them, unless the organizer set a timer.

  • If the rooms are reopened later in the meeting, participants keep the same room assignments they had before.

Room assignments in recurring meetings

Unless the organizer manually unassigns people from their breakout rooms, the same rooms and room assignments will be available for the next meeting.

Additional options

Turn off automatic entry to breakout rooms

By default, participants are automatically moved into breakout rooms when they're opened. When you turn off this option, participants receive a message asking them to join a breakout room. They select Join room (Join on a mobile device) before being moved.

  1. Select More options  More options icon  at the top of the Breakout rooms pane and then select Rooms settings.

    Select Rooms settings

  2. Switch the toggle next to Automatically move people into opened rooms to off.

Meeting attendees can learn more about joining and participating in breakout rooms here: Join a breakout room in a Teams meeting.

Allow participants to return to main meeting

By default, this setting is off. Turning it on gives participants the option to leave their breakout rooms and return to the original meeting to rejoin the larger discussion. 

  1. Select More options  More options icon  at the top of the Breakout rooms pane and then select Rooms settings.

  2. Switch the toggle next to Participants can return to the main meeting to on.

Move someone to a different breakout room

Participants can be moved when breakout rooms are open as well as when they’re closed.

  1. Expand the list of participants under a breakout room.

  2. Select the check box next to the person's name.

  3. Select Assign and then the breakout room you want to move that person to.

    Select room to move participant

Add an additional breakout room

  • Select Add room in the Breakout rooms pane.

Delete a breakout room

  • Point to the room, select More options  More options icon , and then Delete room.

Recreate breakout rooms from scratch

During a meeting, you can return to the beginning of the breakout rooms process to reconfigure the rooms and assignments.

  1. Select More options  More options icon at the top of the Breakout rooms pane and then select Recreate rooms.

  2. Follow the instructions above to create new breakout rooms and assign people to them.

Want to know more?

Join a breakout room


 

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