Symptoms
When you change the font in the Text dialog box or in the Text list on the Formatting toolbar, the new font is not applied to unselected shapes or to shapes that you subsequently place on the page.
Cause
Font changes that you make in the Text dialog box or in the Text list on the Formatting toolbar apply only to the text in shapes that are selected when you change the font.
Resolution
Apply a Theme Effect to change the font for all shapes in a drawing — including shapes that you subsequently add.
Note: You cannot apply a custom theme effect in Visio 2013 and newer versions.
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On the Design tab, in the Themes group, click the Effects button
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In the New Theme Effects dialog box, choose the colors or effects you want, and click OK.
Tip: Before you create a custom theme, first apply a theme that is similar to the theme you want to create. Then, when you open the New Theme Colors or New Theme Effects dialog box, most of your choices will already have been made.
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Open the drawing in which you want to apply a default font for shapes.
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If the Theme task pane isn't open, on the Format menu, click Theme.
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If the Theme - Colors task pane opens instead of the Theme - Effects task pane, in the Theme Colors box, click Theme Effects.
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In the Theme - Effects task pane, click New Theme Effects.
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In the New Theme Effects dialog box, on the General tab, type a name for your theme.
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Click the Text tab and, in the Font list, click the font that you want to use for all shapes in the drawing.
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Click the Line, Fill, Shadow, and Connector tabs to adjust those options if you want to.
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Click OK.
The new font is applied to all shapes on the current drawing page and your new theme effect appears under Custom in the Theme - Effects task pane.
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Right-click your custom theme, and then click Apply to All Pages on the shortcut menu.
The new font is applied to all shapes in the drawing as well as to shapes that you subsequently place in the drawing.
Note: A custom theme is available only in the drawing in which you create it. To learn how to apply the same theme to other drawings, see Copy a custom theme to another drawing.
