Add and manage delegates in Outlook for Mac

You can give a delegate access to your Microsoft Exchange calendar, contacts, and email, and you can set permissions that define the activities that delegates can carry out for you.

Add a delegate

1. On the Tools menu, click Accounts.

2. Click the account that you want to add a delegate to and select Delegates & Sharing.

3. Under Delegates who can act on my behalf, click Add  .

4. Type the name of the person that you want to add as a delegate.

5. Click the delegate's name in the search results list, and then click Add.

6. In the Permissions box, select the permission level that you want to set for the delegate for each item type.

   Note

   Before delegates can access your items, they may need to add you to the Open these additional mailboxes list in their Microsoft Exchange account. For information about how to become a delegate for someone else, see Become a delegate or stop being a delegate in Outlook for Mac.

Manage delegate permissions for multiple item types

1. On the Tools menu, click Accounts.

2. Click the account for which you want to change permissions and select Delegates & Sharing.

3. Under Delegates who can act on my behalf, click the delegate.

4. Click the Edit button and make the changes that you want.

   Note

   If you set the permission level to None, the delegate remains on the list, which allows you to quickly reinstate permissions later.

Manage delegate permissions for a single folder

1. In the Calendar left pane, under My Calendars, click the ellipsis (…) next to Calendar and select Sharing Permissions.

2. In the Calendar Properties window, under Permissions, click the name of the person for which you want to change the permissions.

3. In the Permission Level list, choose the access level that you want. Individual permission levels are automatically filled in below based on your selection in the list.

   Note

   If you set the permission level to Not shared, the delegate remains on the list, which allows you to quickly reinstate permissions later. For information about the permission levels, see Options for sharing and delegating folders in Outlook for Mac.

Remove a delegate

1. On the Tools menu, click Accounts.
2. Click the account for which you want to change permissions and select Delegates & Sharing.
3. Under Delegates who can act on my behalf, click the delegate.
4. Click Delete  .

See also

Options for sharing and delegating folders in Outlook for Mac

Become a delegate or stop being a delegate in Outlook for Mac