Note: In earlier versions of Outlook, IMAP accounts also used an Outlook Data File (.pst).In Outlook 2016 and Outlook for Microsoft 365, IMAP accounts use Offline Outlook Data Files (.ost). You can also use an Outlook Data File (.pst) to backup or export items from any type of email account.

To add a folder to the folder pane, do the following: In the left pane of Mail, Contacts, Tasks, or Calendar, right-click where you want to add the folder, and then click New Folder.

To save time on tasks you do often, bundle the steps into a macro. First, you record the macro. Then you can run the macro by clicking a button on the Quick Access Toolbar or pressing a combination of keys.

Tip: If you're a Microsoft 365 Family or Personal subscriber you get Microsoft Defender, our advanced security software for Windows, Mac, iOS, and Android, as part of your subscription.Learn more at Getting started with Microsoft Defender.

Use Outlook in the new Microsoft Edge. In Microsoft Edge, sign in to your Outlook on the web or Outlook.com account.

Analyze Data in Excel empowers you to understand your data through high-level visual summaries, trends, and patterns. Simply click a cell in a data range, and then click the Analyze Data button on the Home tab. Analyze Data in Excel will analyze your data, and return interesting visuals about it in a task pane.

Training: Learn how to quickly get started with Microsoft 365, share and collaborate, work in Microsoft Teams, work from anywhere, and try cool Microsoft 365 features.

Compress the file. When you compress, or zip, your file, it decreases its size, and it might decrease it enough to fit within the Outlook size limits for attachments.The following articles describe how to compress and extract files for different Windows operating systems.

Cloud files can exist locally on the disk or be available online only. To choose the conditions for when inactive files are made online only, under Content will become online-only if not opened for more than: choose your preferred amount of time. Note that starting in Windows 11, version 22H2, the default for OneDrive cloud files is to make files online-only if not opened for more than 30 days.

Here are two other ways to install and manage fonts: All fonts are stored in the C:\Windows\Fonts folder. Optionally, you can add fonts by simply dragging font files from the extracted files folder into this folder.