You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins. Use PDF format when you want a file that:

In File Explorer under View, in the Show/hide group, select the File name extensions check box. Below is a list of common Windows file name extensions and formats. Learn what file name extensions are, which extensions are common in Windows, and how to view them in File Explorer.

You can reduce your file size by saving your spreadsheet as a binary workbook (.xslb) instead of the default format (.xslx). The default format is XML based, which is important if you're using your data with third-party programs because XML is an open standard.

If you want to separately use files or objects from a PowerPoint presentation, such as videos, photos, or sounds, you can extract them by converting the presentation to a “zipped” file folder. Note, however, that you can't extract PDFs or .dotx files.

Lists the file formats that are supported in Excel. The topic also includes a list of unsupported file formats and some suggested workarounds.

The simplest method is to use a USB flash device. Plug the device in to your computer's USB port, and then copy the Works files onto it. Insert the device into your new computer, and copy the files into a folder, such as Documents. Open Works files in Office. Works 6.0 or later.

This article describes how to convert a hard disk that uses the File Allocation Table (FAT or FAT16) file system to the FAT32 file system using Drive Converter. WARNING: After you convert your hard disk to FAT32, you are unable to convert it back to the original FAT system.

When using the OneDrive app, you can download a local copy of a file to your device. In the OneDrive app, open the folder that has the files you want to download. Make sure the folder contents appear in List view, not as thumbnails. Tap More next to the file you want to save and then tap Save.

Move files to a new Windows PC using an external storage device. You'll need: An external hard drive or network drive. Note: If you're moving from a Windows 7 PC rather than a Windows 10 PC, see Moving to a Windows 10 PC for info on how to bring your files with you.

Open File Explorer and find the compressed folder. To unzip the entire folder, right-click to select Extract All, and then follow the instructions. You can also select Extract All from the command ribbon. To decompress a single file or folder, double-click the compressed folder to open it.