When people in your project are working on too many assignments at the same time, you can resolve resource conflicts or overallocations by leveling the assignments automatically by going to Resource > Level All. Leveling works by delaying tasks or splitting them so the resources that are assigned to those tasks are no longer overloaded.

Some resources might be overallocated, and others might be underallocated. You can review how efficiently your resources are being used in your project, and whether you need to make any adjustments, by viewing their workloads and availability in Microsoft Project.

Step 1: Resolve resource overallocations. When a resource is assigned too much work in a given period, the most effective way to reallocate or reschedule the work is to examine all pertinent details and decide which trade-off to make. Step 2: Resolve resource overallocations by leveling. Step 3: Resolve resource underallocations.

Reset the duration to its previous value. Select the task that you want to change. On the Resource tab, choose Assign Resources. In the Resource Name column, select the resource that you added to the originally assigned resources, and then choose Remove.

Basic tasks in Project A blank project file can be daunting, especially if you’re new to project management. But with a little bit of modifications, you can tap the power of Project to convert your to-do list into a full-fledged project for you to manage and share with your team and stakeholders.

The resource pool centralizes resource information, such as the resource name, calendar used, resource units, and cost rate tables. Each project that uses resources from the resource pool is called a sharer file.

Inactivate a task. When you inactivate a task, it stays in the project plan, but does not affect resource availability, the project schedule, or how other tasks are scheduled. This feature is only available in Project Professional. Click View, and then in the Task Views group, click Gantt Chart.

Depending upon the needs of your project, you can either remove or replace a resource that is assigned to a task in your project. For example, changing a resource assignment may help you to account for overallocation or underallocation, control costs, increase efficiency, or increase quality.

Replace a resource assignment with an underallocated resource to more evenly distribute work among team members, or remove a resource assignment from an underallocated resource so that the resource has more time available to be assigned to larger tasks.

The default assignment owner is responsible for reporting on any assignments that do not have another assignment owner designated. The default assignment owner can also be responsible for assignments with material resources, and generic resources.