Learn how to use Optical Character Recognition (OCR), a tool that lets you copy text from a picture or file printout and paste it in your notes so you can make changes to the words.

Right-click the illustration that you want to save as a separate image file, and then click Save as Picture. In the Save as type list, select the file format that you want.

Use the following table to help you determine which graphic file type is more appropriate for your task. Note: When you save a graphic contained in an Office application as a separate file, you cannot control the compression or other settings that affect the quality of the image.

It's available for free on iPhone, Windows Phone and Android. If you don't want to use Microsoft Lens, the next best option is to scan your document as a PDF using your scanner's native software and then open that PDF file in Word.

Learn how to download and install apps you need from your Microsoft 365 business subscription.

You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won't need any other software or add-ins.

Find the PDF and open it (you might have to select Browse and find the PDF in a folder). Word tells you that it's going to make a copy of the PDF and convert its contents into a format that Word can display.

See the large range of file types that you can view in OneDrive, SharePoint, or Teams without having needed the app used to create the file on your computer.

Compress pictures you use in Microsoft Office for print, web, and email use.

Exporting your document as a PDF is a convenient way create a shareable copy of your document while preserving its formatting. Here's how do it in Word for the Web.