Learn how to create, rename, and extract zipped (compressed) files and folders in Windows. Zipped files take up less storage space and can be transferred more quickly than uncompressed files.

You can compress, or zip, the file in Windows, which shrinks the size of the file but retains the original quality of your presentation. You can also compress the media files within the presentation so they're a smaller file size and easier to send.

When you compress, or zip, your file, it decreases its size, and it might decrease it enough to fit within the Outlook size limits for attachments. The following articles describe how to compress and extract files for different Windows operating systems.

If you want to disable indexing and searching for specific locations or file types, you can do so by selecting the appropriate options under Settings > Privacy & Security > Searching Windows > Advanced indexing options.

To zip a file, navigate to the folder on your computer or in the cloud that contains the file, right-click the file, and select Send to compressed (zipped) folder.

If you select multiple files or folders and then select Download from Microsoft OneDrive, SharePoint in Microsoft 365, or from SharePoint Server Subscription Edition, your browser will start downloading a .zip file containing all the files and folders you selected.

You can extract files and objects, such as videos, photos or documents, from PowerPoint presentations for separate use. The easiest way to do this is to turn the presentation into a "zipped" file.

Training: How to save and upload files and folders to OneDrive in your browser or on your desktop.

In Microsoft Windows Explorer, double-click the .zip or .pdf file. Type the path to the folder where you want to save the unpacked files, or browse to a folder, and then click OK.

You can send files and folders by attaching them to an email message. You also have the option to send files through a connected cloud account. When you attach a folder, Outlook for Mac compresses the contents of the folder into a single .zip file.