Send an email to a Group in Outlook

Send an email to a Group in new Outlook

1. From the navigation bar select   Groups, and then select your group name from the list.
2. Select New mail.
3. In the To field, enter your group's email address.
4. Add a subject and type your message.
   If guests are part of your group, you might see a message that some recipients are outside of your organization.
   If the admin has restricted guest access to group conversations and calendar invitations, you'll see a message telling you that group members outside your organization won't receive the message.
5. Select Send.

Reply to an email to a Group in new Outlook

1. From the navigation bar select   Groups, and then select your group name from the list.
2. Select the email.
3. At the top of the reading pane, select Reply .
4. Enter your message, and then select Send.

Forward an email from a Group in new Outlook

1. From the navigation bar select   Groups, and then select your group name from the list.
2. Select a message from the group mailbox.
3. And at the top of the reading pane, select Forward.
4. Type the recipients' email addresses and your message to them.
5. Select Send.

Delete a conversation for everyone in a Group in new Outlook

Only group owners can delete conversations for everyone. How do I know if I'm a group owner?

1. From the navigation bar select   Groups, and then select your group name from the list.
2. In the message list, select and hold (or right-click) the message you want to delete.
3. Select Delete.
4. Select OK to confirm.

Receive a copy of email you send to a Group in new Outlook

If you're a member of group and follow the group in your inbox, you can choose to receive a copy of messages you send to a group.

1. At the top of the page, select Settings > Mail > Groups.
2. Select the check box for Send me a copy of email I send to a group.

Send an email to a Group in classic Outlook

1. In the navigation pane, under Groups, select your group.
   

   Note

   Due to a change in the way unread message counts in Groups are calculated, you may see the unread count next to the group name suddenly increase dramatically. To reset that back to zero just right-click on each affected group and select "Mark all as read". It shouldn't reoccur and unread counts should behave as expected from that point forward.

2. From the ribbon, select New Email.
   
   Notice the group's alias is automatically added in the To line.

3. Type your message and select Send. All the members of the group will receive your email.

Reply to an email to a Group in classic Outlook

1. To reply only to the sender, right-click a message and select Reply.
   Your message is sent only to that person, and not the group.
2. To reply to the group, either right-click the message and choose Reply all, or type in the Add a message box in the reading pane and select Send.
   

Forward an email from a Group in classic Outlook

1. Open or select the message from the reading pane.
2. From the ribbon, select Forward.
3. Type the recipients' email addresses and your message to them.
4. Select Send.

Send an email to a Group in Outlook on the web

1. From the navigation bar select   Groups, and then select your group name from the list.
2. Select New mail.
3. Add a subject and type your message.
   If guests are part of your group, you might see a message that some recipients are outside of your organization.
   If the admin has restricted guest access to group conversations and calendar invitations, you'll see a message telling you that group members outside your organization won't receive the message.
4. Select Send.

Reply to an email to a Group in Outlook on the web

1. From the navigation bar select   Groups, and then select your group name from the list.
2. Select the email.
3. At the top of the reading pane, select Reply .
4. Enter your message, and then select Send.

Forward an email from a Group in Outlook on the web

1. From the navigation bar select   Groups, and then select your group name from the list.
2. Select a message from the group mailbox.
3. And at the top of the reading pane, select Forward.
4. Type the recipients' email addresses and your message to them.
5. Select Send.

Delete a conversation for everyone in a Group in new Outlook

Only group owners can delete conversations for everyone. How do I know if I'm a group owner?

1. From the navigation bar select   Groups, and then select your group name from the list.
2. In the message list, select and hold (or right-click) the message you want to delete.
3. Select Delete.
4. Select OK to confirm.

Receive a copy of email you send to a Group in Outlook on the web

If you're a member of group and follow the group in your inbox, you can choose to receive a copy of messages you send to a group.

1. At the top of the page, select Settings > Mail > Groups.
2. Select the check box for Send me a copy of email I send to a group.

Send an email to an Outlook.com group

1. From the navigation bar select Groups, and then select your group name from the list.

2. Select Send email.

   

3. Add a subject and type your message.

4. Select Send.

Reply to a message sent to an Outlook.com group

1. From the navigation bar select Groups, and then select your group name from the list.
2. In your message list, choose the message that you want to reply to.
3. Select Reply or Reply all .
4. Type your response, and then select Send.

Forward an email to an Outlook.com group

When you forward a message that has an attachment, the forwarded message will include the attachment.

1. From the navigation bar select   Groups, and then select your group name from the list.
2. In the message list, choose the message that you want to forward.
3. Select Forward.
4. On the To line, enter the name of the group or the group email address.
5. Type your message, and then select Send.