Important: As announced in July 2022, the FindTime add-in will soon be replaced with Scheduling Poll as a native feature in Outlook. See more details here.
If meeting organizer has enabled auto scheduling in their organizer dashboard, FindTime will schedule meetings automatically as soon as consensus is reached.
FindTime continuously checks for consensus on the poll, and when it is reached:
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The meeting is scheduled.
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The organizer is notified.
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Polls are sent to the attendees.
Auto scheduling rules
These rules are applied to determine the time that the meeting is auto scheduled for:
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Only the votes of required attendees are considered in determining consensus: votes of optional attendees are discarded.
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If required attendees reach consensus on multiple times, the votes of optional attendees are then taken into account. The meeting is scheduled for the best available time for both required and optional attendees.
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If more than one time qualifies, the earliest time takes precedence and is auto scheduled.
The organizer can schedule the meeting before auto scheduling is triggered on the voting page. See Scheduling meetings manually section in Using the FindTime voting page topic for more details.
If the organizer has not enabled auto scheduling, they can schedule the meeting manually on the voting page by selecting Schedule for any suitable time.
Calendar holds
If the organizer has enabled calendar holds in their organizer dashboard, the holds will be removed for all unscheduled meeting times when the meeting is auto scheduled.
