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Manage Viva Engage community resources

As a community admin, you can manage resources within a community including files and links.

Manage files posted to the community

As a community admin, you can make a file official and delete files under your community’s Files page.

Making a file official signals to other users that this is the authorized version of the document. It also locks down the content so that only admins (community or network) and the owner of the document can edit the content. Official content is marked with a yellow star on the Files page, and is ranked higher in search results.

Note: When you select the Files tab, you will be redirected to the web version of Engage. 

Make a file official

You can only mark a file as official if the file is stored in Engage cloud storage.

Note: It is not available for files stored in SharePoint. 

  1. In the community header, select Files, this will open the community in Engage on the Web.

  2. Select a file to open it.

  3. To lock changes, select Mark Official and Lock Changes.

Note: To remove the official status of a file, select the file and select Remove Mark.

Delete a file

  1. Select Files, and then navigate to a file in Engage on the Web to open it.

  2. Select the More actions button. 

  3. Select Delete.

Pin resources to your community’s home page

On the right side of any community, there is a Pinned section that contains important links. Any community member can also add or delete a pinned resource.

  1. On the home page of the community, in the Pinned section, click the Plus sign.

  2. Enter a link to attach. 

  3. Enter a title for the link and select OK. The link will appear at the bottom of the Pinned section.

Use Microsoft 365 resources

To use Microsoft 365 resources in your Microsoft 365 connected Yammer community, visit your community’s About page. The resources will be in a section on the right side.

Note: If this section doesn’t appear for a specific community, it means the community is not a Microsoft 365 connected group. Only public communities and listed private communities can be connected.

SharePoint document library

A SharePoint document library provides a central place for your community to save and store files.

If your organization has its Yammer files stored in SharePoint, files you store in Yammer are automatically saved there. 

SharePoint site

A SharePoint site is a central repository for information, links, and content for your community.


Create and edit a shared OneNote notebook for the community for gathering ideas, research, and information.


Microsoft Planner can assign and manage project tasks among community members. The first person in the community to open Planner creates the plan, and then anyone in the community can edit it. For more information, see Microsoft Planner help.

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