Educators can plan, schedule, and hold online conferences with student parents/guardians or staff using Microsoft Teams. Using quizzes though Microsoft Forms, educators can conduct private meetings with parents or guardians. Use Microsoft bookings in staff meetings to help manage larger conferences that may include larger groups.  

Important: Office 365 must be deployed by your school.

Schedule parent-educator conferences with Microsoft Forms and Teams 

Educators can use a combination of Microsoft Forms and Teams to schedule conferences.  

Notes: 

  • Educators can hold online meetings with parents or guardians who do not have Office 365 accounts.

  • Microsoft offers the Translator app to help connect educators with parents/guardians.

  1. The educator will begin by creating a Microsoft Forms survey for parents/guardians to indicate their availability for conference times.

  2. The educator will then send the survey to the parents/guardians with a link to respond to the survey.

  3. The parents/guardians will receive a link via email to respond to the survey with a conference time that works for them

  4. The educator will then create a meeting in Microsoft Teams: 

    • Educators use their own Teams calendar to create an online meeting invitation to a parent or guardian's email address.

    • Meeting invitations can be shared with co-parents and other guardians involved in the student’s education.

  5. When it is time for the meeting, the educator and parents/guardians will join the meeting using Microsoft Teams.

Tips: 

Schedule a staff meeting using Microsoft Bookings and Teams

Educators and staff can use a combination of Microsoft Bookings and Teams to schedule conferences for staff meetings.  

Notes: 

  • All staff, especially educators, need access to Microsoft Office 365.

  • Microsoft Teams can facilitate video conferences for up to 250 people and allows secure document sharing.

  1. The school leader will book a calendar date for your conference. 

  2. Create a staff meeting conference service.

  3. Create the staff list.

  4. Publish the booking page.

  5. The staff will use the booking page to sign up for a conference meeting time slot. 

  6. Create a meeting in Microsoft Teams.

  7. When it is time for the meeting, the staff will join the meeting using Microsoft Teams.

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