Outlook license requirements for Exchange features

The following features require specific Outlook licenses and either a Microsoft Exchange Online account or a Microsoft Exchange Server License with a Microsoft Exchange Server Client License (CAL):

In-Place Archive
Retention policies
Apply Information Rights Management (IRM)
Site mailboxes
DLP Policy Tips

Outlook retail licenses

These licenses are available through retail purchase. Though retail license versions of Outlook do not include Exchange Server or Exchange Online, some can connect to Exchange to enable certain features.

	In-Place Archive ¹	Retention policies	Apply IRM ²	Site mailboxes ³	DLP Policy Tips ⁴
Outlook 2021 stand-alone	●	●	●	●	●
Outlook 2021 included with Microsoft Office Home & Business 2021
Outlook 2019 stand-alone	●	●	●	●	●
Outlook 2019 included with Microsoft Office Home and Business 2019
Outlook 2016 stand-alone	●	●	●	●	●
Outlook 2016 included with Microsoft Office Standard 2016
Outlook 2016 included with Microsoft Office Professional 2016
Outlook 2016 included with Microsoft Office Home and Business 2016
Outlook 2013 stand-alone	●	●	●	●	●
Outlook 2013 included with Microsoft Office Standard 2013
Outlook 2013 included with Microsoft Office Professional 2013
Outlook 2013 included with Microsoft Office Home and Business 2013
Outlook 2010 stand-alone⁶	●	●	●
Outlook 2010 included with Microsoft Office Professional Plus 2010⁶	●	●	●
Outlook 2010 included with Microsoft Office 2010	●	●	●
Outlook 2007 stand-alone⁵	●	●	●
Outlook 2007 included with Microsoft Office Ultimate 2007⁵	●	●	●

Outlook volume licenses

These licenses are available through volume licensing only. For more information, see Microsoft Volume Licensing Programs.

	In-Place Archive ¹	Retention policies	Apply IRM ²	Site mailboxes ³	DLP Policy Tips ⁴
Outlook LTSC 2021 included with Microsoft Office LTSC Standard 2021
Outlook LTSC 2021 included with Microsoft Office LTSC Professional Plus 2021	●	●	●	●	●
Outlook LTSC 2021 stand-alone	●	●	●	●	●
Outlook 2019 included with Microsoft Office Standard 2019
Outlook 2019 included with Microsoft Office Professional Plus 2019	●	●	●	●	●
Outlook 2019 stand-alone	●	●	●	●	●
Outlook 2016 stand-alone	●	●	●	●	●
Outlook 2016 included with Microsoft Office Professional 2016	●	●	●	●	●
Outlook 2016 included with Microsoft Office Standard 2016
Outlook 2013 stand-alone	●	●	●	●	●
Outlook 2013 included with Microsoft Office Professional Plus 2013	●	●	●	●	●
Outlook 2013 included with Microsoft Office Standard 2013
Outlook 2010 stand-alone	●	●	●
Outlook 2010 included with Microsoft Office Professional Plus 2010	●	●	●
Outlook 2010 included with Microsoft Office 2010⁶
Outlook 2007 stand-alone⁵	●	●	●
Outlook 2007 included with Microsoft Office Professional Plus 2007⁵	●	●	●
Outlook 2007 included with Microsoft Office Enterprise 2007⁵	●	●	●
Outlook 2007 included with Microsoft Office 2007⁵

Outlook in Microsoft 365 subscriptions

These subscriptions are available through online purchase and select channels. For more information, see Office 365 Service Descriptions.

	In-Place Archive ¹	Retention policies	Apply IRM ²	Site mailboxes ³	DLP Policy Tips ⁴
Outlook in Microsoft 365 Apps for enterprise	●	●	●	●	●
Outlook in Office 365 Enterprise E3	●	●	●	●	●
Outlook in Microsoft 365 Apps for business	●	●		●
Outlook in Microsoft 365 Business Standard	●	●		●

Note: Outlook was also available as part of the Office 365 Small Business Premium and Midsize Business. Microsoft 365 Business Standard will replace these plans over time. Visit your Message Center in the Microsoft 365 admin center for more details on how this impacts you, or talk to your Microsoft 365 provider.

¹ In-Place Archive and retention policies require Exchange Server 2013, Exchange Online Archiving (EOA), Exchange Online, or Microsoft 365. Please see the Exchange Online Service Description to find which online plans include this functionality.

² Apply IRM requires Active Directory Rights Management Services (AD RMS). Please see the Exchange Online Service Description to find which online plans include this functionality.

³ Site mailboxes require Exchange Server 2013 + SharePoint Server 2013, Exchange Online + SharePoint Online, or Microsoft 365. Please see the Exchange Online Service Description and the SharePoint Online Service Description to find which online plans include this functionality.

⁴ DLP Policy Tips require Exchange Server 2013, Exchange Online, or Microsoft 365. Please see the Exchange Online Service Description to find which plans include this functionality.

⁵ Archive policies don’t appear in the Outlook 2007 user interface. They can only be deployed or changed by an Exchange Server administrator, Outlook 2007 users can view or change policies only in Outlook Web App (OWA), and only if OWA is enabled.

Without policies, the following is possible:

Drag and drop messages to and from the In-Place Archive
Copy and paste messages to and from the In-Place Archive
Use the Move menu to move or copy messages to the In-Place Archive
Create client-side rules to move or copy messages to the In-Place Archive

Users can only perform a search in the selected folder in the In-Place Archive. Also, any search performed using Instant Search in a folder in the primary Exchange Server account — even when All Mail Items is specified — doesn’t return items in the In-Place Archive.

⁶ Microsoft Office Standard 2010 users can access the In-Place Archive with Outlook Web App (OWA).

Outlook license requirements for Exchange features

Outlook retail licenses

Outlook volume licenses

Outlook in Microsoft 365 subscriptions

Need more help?

Want more options?

Was this information helpful?

Thank you for your feedback!