Use a screen reader to group lists in To Do

Use To Do with your keyboard and a screen reader to organize your lists into groups. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to create and rename groups, add lists to groups, and ungroup lists.

In this topic

• Create a group
• Add a list into a group
• Rename a group
• Ungroup lists
• Remove a single list from a group
• Delete an empty group

Create a group

Organize your lists into groups to easily find related lists in one place. Your groups are displayed in the Lists menu.

1. Press the Tab key or Shift+Tab until you hear "Create a new group," and then press Enter. An untitled group is created. The focus is in the group title field.
2. Type a name for the new group, and then press Enter. The name is added, and the focus is on the new group.

To learn how to add lists to groups, go to Add a list to a group.

To learn how to rename a group, go to Rename a group.

Add a list into a group

1. Navigate to the list that you want to add into a group.
2. When on the list, press Shift+F10 or the Windows Menu key. The context menu opens.
3. Press the Down arrow key until you hear: "Move list to." Press the Right arrow key to expand the menu.
4. Press the Down arrow key until you hear the name of the group you want, and then press Enter to select it. The list is added into the group.

Rename a group

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.
2. Press the Up or Down arrow key until you hear the group you want to rename.
3. When on the group, press Shift+F10 or the Windows Menu key. The context menu opens.
4. You hear: "Rename group." Press Enter.
5. The focus moves to the group title field. Type the new name for the group, and then press Enter.

Ungroup lists

When you ungroup lists, the lists are removed from the group, but they are not deleted. The ungrouped lists move to the main level of the navigation tree.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.
2. Press the Up or Down arrow key until you hear the group whose lists you want to ungroup.
3. When on the group, press Shift+F10 or the Windows Menu key. The context menu opens.
4. Press the Down arrow key until you hear "Ungroup lists," and then press Enter.
   The lists are removed from the group, and the empty group is deleted.

Remove a single list from a group

You can remove a single list from a group. The removed list is moved to the main level of the navigation tree, and it is not deleted. Removing a single list from a group doesn't delete the group either even when the list is the only list in the group.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the list which you want to remove from a group.

   Tip

   If you don't hear the list, make sure that the group in which the list belongs to is expanded. To expand a group, navigate to the group and then press Spacebar.

3. When on the list, press Shift+F10 or the Windows Menu key. The context menu opens.

4. Press the Down arrow key until you hear "Remove from group," and then press Enter.
   The list is removed from the group.

Delete an empty group

You can delete groups which don't contain lists.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.
2. Press the Up or Down arrow key until you hear the group you want to delete.
3. When on the group, press Shift+F10 or the Windows Menu key. The context menu opens.
4. Press the Down arrow key until you hear "Delete group," and then press Enter.
   The group is deleted.

See also

Use a screen reader to move tasks between or within lists in To Do

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to work with tasks in To Do

Use a screen reader to work with suggestions in To Do

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate To Do

Use To Do for the web with your keyboard and a screen reader to organize your lists into groups. We have tested it with Narrator in Microsoft Edge and JAWS and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques. You'll learn how to create and rename groups, add lists to groups, and ungroup lists.

In this topic

• Create a group
• Add a list into a group
• Rename a group
• Ungroup lists
• Remove a single list from a group
• Delete an empty group

Create a group

Organize your lists into groups to easily find related lists in one place. Your groups are displayed in the Lists menu.

1. Press the Tab key or Shift+Tab until you hear "Create group," and then press Enter. An untitled group is created. The focus is in the group title field.
2. Type a name for the new group, and then press Enter. The name is added, and the focus is on the new group.

To learn how to add lists to groups, go to Add a list to a group.

To learn how to rename a group, go to Rename a group.

Add a list into a group

1. Navigate to the list that you want to add into a group.
2. When on the list, press Shift+F10 or the Windows Menu key. The context menu opens.
3. In the context menu, press the Down arrow key until you hear "Move list to," and then press Enter to expand the menu.
4. Press the Down arrow key until you hear the name of the group you want, and then press Enter to select it. The list is added into the group.

Rename a group

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.
2. Press the Up or Down arrow key until you hear the group you want to rename.
3. When on the group, press Shift+F10 or the Windows Menu key. The context menu opens. You hear: "Rename group."
4. Press Enter. The focus moves to the end of the group title field.
5. Press Ctrl+A and then Delete to remove the old name. Type the new name for the group, and then press Enter.

Ungroup lists

When you ungroup lists, the lists are removed from the group, but they are not deleted. The ungrouped lists move to the main level of the navigation tree.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.
2. Press the Up or Down arrow key until you hear the group whose lists you want to ungroup.
3. When on the group, press Shift+F10 or the Windows Menu key. The context menu opens.
4. In the context menu, press the Down arrow key until you hear "Ungroup lists," and then press Enter.
   The lists are removed from the group, and the empty group is deleted.

Remove a single list from a group

You can remove a single list from a group. The removed list is moved to the main level of the navigation tree, and it is not deleted. Removing a single list from a group doesn't delete the group either even when the list is the only list in the group.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.

2. Press the Up or Down arrow key until you hear the list you want to remove from a group.

   Tip

   If you don't hear the list, make sure that the group in which the list belongs to is expanded. To expand a group, navigate to the group, and then press Spacebar.

3. When on the list, press Shift+F10 or the Windows Menu key. The context menu opens.

4. In the context menu, press the Down arrow key until you hear "Remove from group," and then press Spacebar.
   The list is removed from the group.

Delete an empty group

You can delete groups which don't contain lists.

1. Press the Tab key or Shift+Tab until you hear "Lists," followed by the name of the currently selected list or group.
2. Press the Up or Down arrow key until you hear the group you want to delete.
3. When on the group, press Shift+F10 or the Windows Menu key. The context menu opens.
4. In the context menu, press the Down arrow key until you hear "Delete group," and then press Spacebar.
   The group is deleted.

See also

Use a screen reader to move tasks between or within lists in To Do

Use a screen reader to show all tasks with a due date in the Planned list in To Do

Use a screen reader to work with tasks in To Do

Use a screen reader to work with suggestions in To Do

Use a screen reader to explore and navigate To Do