Related topics
Virtual Appointments
Sign in with Microsoft
Sign in or create an account.
Select a different account.
You have multiple accounts
Choose the account you want to sign in with.
Virtual Appointments

Add and manage staff

Add staff members in Virtual Appointments to make scheduling much easier.

Add staff 

  1. In Teams, select Virtual Appointments.

  2. Select Manage > Staff.

    Screenshot of where users can add staff to their Virtual Appointments

  3. Search someone's name or email and select Add. When you add them, they'll immediately receive an invitation to accept meetings from your Bookings calendar.

  4. Assign them one of the following roles:

    • Admin - Administrators can edit all settings, add and remove staff, and create, edit and delete bookings.

    • Scheduler - Schedulers can manage bookings on the calendar. They have read-only access to settings, staff, and services.

    • Team member - Members can manage bookings on their own calendar and their availability in the booking mailbox. When adding or editing a booking in their calendar, they’ll be assigned as staff.

    • Viewer - Viewers can see all the bookings on the calendar. They cannot modify or delete them. They have read-only access to settings.

Each staff member you add will have their calendar show up in Bookings schedule.  

When you schedule a new appointment, you can Add staff. Staff members will show if they’re Free or Busy, making it simple to find someone who is available. 

Adding staff to a booking in Virtual Appointments

For staff members 

  1. If you’ve been added to a Bookings calendar, select Manage membership in your welcome email, then confirm your membership.

  2. Select Accept if you need to. If your membership is already active, no further action is needed from you.

  3. If you have a scheduled visit, learn more about it in your confirmation email and view it in your Bookings calendar.

Want more? 

Manage your appointment queue 

Conduct a Virtual appointment as the organizer 

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Was this information helpful?

What affected your experience?
By pressing submit, your feedback will be used to improve Microsoft products and services. Your IT admin will be able to collect this data. Privacy Statement.

Thank you for your feedback!