Manage time zone settings in Outlook
Applies To
Outlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016 Office for business Office 365 Small Business Microsoft 365 admin Outlook on the web Outlook.com New Outlook for WindowsLearn how to set your time zone, and the date and time format settings in Outlook.
To understand how Outlook manages meeting requests across time zones, see the section More about time zones in Outlook.
Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?
Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook and follow those steps instead.
Change your time zone in new Outlook
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Select Settings
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Under Time zones,select the Display my calendar in time zone dropdown, and then select the option you want for your time zone.
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In the Label field, add a name for your time zone.
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If you want to update your time zone when traveling across different zones, select the checkbox When I travel across time zones, ask me if I want to update my time zone.
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Select Save.
Add an additional time zone in new Outlook
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Select Settings
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Select Add time zone.
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Under the Other time zones dropdown, search for the city in the time zone you want to add.
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If you want, add a Label for your time zone, and select the checkbox to Show in calendar.
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Select Save.
Swap time zone positions in new Outlook
If you have two or more time zones displayed in your Calendar, you can choose to swap their positions.
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Select Settings
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Under Other time zonesselect Move downor Move up to swap your time zone positions.
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Select Save.
Remove additional time zones in new Outlook
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Select Settings
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Under Other time zonesselect Remove.
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Select Save.
Change time zone in classic Outlook
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Open classic Outlook and click the File tab.
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Select Options and then Calendar.
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Under Time zones, type a name for the current time zone in the Label box.
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In Time zone select the time zone you want to use.
Add additional time zones
In the latest versions of Outlook for Microsoft 365, you can display up to three separate time zones in the Calendar. In other versions of classic Outlook, including Outlook 2019 LTSC and Outlook 2016, you can only display two time zones.
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Select File > Options in classic Outlook.
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On the Calendar tab, under Time zones, select Show a second time zone and if needed, Show a third time zone.
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If you want, add a Label for each time zone.
Swap time zone positions
When you have two or three time zones displayed in classic Outlook Calendar, you can swap their positions.
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Select File > Options in classic Outlook.
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On the Calendar tab, under Time zones, select Swap Time Zones.
Remove additional time zones
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Select File > Options in classic Outlook.
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In Calendar, under Time zones, clear the checkboxes for showing other time zones.
Change your time zone in Outlook on the web or Outlook.com
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Select Settings
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Under Time zones, select Display my calendar in time zone and select the option you want for your time zone.
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In the Label field, add a name for your time zone.
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If you want to update your time zone when traveling across different zones, select the checkbox When I travel across time zones, ask me if I want to update my time zone.
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Select Save.
Add a additional time zones in Outlook on the web or Outlook.com
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Select Settings
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Select Add time zone.
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Under Other time zones search for the city in the time zone you want to add.
-
If you want, add a Label for your time zone, and select the checkbox to Show in calendar.
-
Select Save.
Swap time zone positions in Outlook on the web or Outlook.com
If you have three or more time zones displayed in your Calendar, you can choose to swap their positions.
-
Select Settings
-
Under Other time zones select Move down or Move up to swap your time zone positions.
-
Select Save.
Remove additional time zones in Outlook on the web or Outlook.com
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Select Settings
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Under Other time zones select Remove.
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Select Save.
More about time zones in Outlook
The start and end times for items in the Outlook Calendar are saved in the Coordinated Universal Time (UTC) format, an international time standard similar to Greenwich Mean Time.
When you send a meeting request to an attendee in a different time zone, the meeting item is displayed at the respective local times on each person's calendar but saved in UTC.
For example, a meeting organizer in the United States Pacific time zone sends a meeting request for 2:00 P.M. Pacific time to an attendee in the United States Mountain time zone. The attendee sees the meeting as starting at 3:00 P.M. Mountain time. In both cases, the meeting is saved as starting at the same UTC time of 10:00 P.M.
If two time zones are shown, the meeting organizer's time zone is used as the reference point. If you organize a meeting and display free/busy time for invitees from other time zones, their busy times are adjusted so that they appear correctly in your time zone. The second time zone is visible only when you view the calendar in day or week view.
Related topics
Set the time zone for a meeting or appointment in Outlook for Mac
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