Learn how to set your time zone, and the date and time format settings in Outlook.
To understand how Outlook manages meeting requests across time zones, see the section More about time zones in Outlook.
Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?
Change your time zone in new Outlook
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Select Settings
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Under Time zones, select Display my calendar in time zone and select the option you want for your time zone.
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In the Label field, add a name for your time zone.
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If you want to update your time zone when traveling across different zones, select the checkbox When I travel across time zones, ask me if I want to update my time zone.
Add a second or third time zone
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Select Settings
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Select Add time zone.
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Under Other time zones search for the city in the time zone you want to add.
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If you want, add a Label for your time zone, and select the checkbox to Show in calendar.
Swap time zone positions
If you have two or more time zones displayed in your Calendar, you can choose to swap their positions.
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Select Settings
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Under Other time zones select Move down or Move up to swap your time zone positions.
Remove additional time zones
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Select Settings
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Under Other time zones select Remove.
Change time zone in classic Outlook
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Open Outlook and click the File tab.
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Select Options and then Calendar.
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Under Time zones, type a name for the current time zone in the Label box.
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In Time zone select the time zone you want to use.
Add additional time zones
In the latest versions of Outlook for Microsoft 365, you can display up to three separate time zones in the Calendar. In other versions of Outlook, including Outlook 2019 LTSC and Outlook 2016, you can only display two time zones.
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Select File > Options.
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On the Calendar tab, under Time zones, select Show a second time zone and if needed, Show a third time zone.
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If you want add a Label for each time zone.
Swap time zone positions
When you have two or three time zones displayed in Calendar, you can swap their positions.
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Select File > Options.
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On the Calendar tab, under Time zones, select Swap Time Zones.
Remove additional time zones
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Select File > Options.
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In Calendar, under Time zones, clear the checkboxes for showing other time zones.
Change your time zone in web versions of Outlook
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Select Settings
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Under Time zones, select Display my calendar in time zone and select the option you want for your time zone.
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In the Label field, add a name for your time zone.
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If you want to update your time zone when traveling across different zones, select the checkbox When I travel across time zones, ask me if I want to update my time zone.
Add a second or third time zone
-
Select Settings
-
Select Add time zone.
-
Under Other time zones search for the city in the time zone you want to add.
-
If you want, add a Label for your time zone, and select the checkbox to Show in calendar.
Swap time zone positions
If you have two or more time zones displayed in your Calendar, you can choose to swap their positions.
-
Select Settings
-
Under Other time zones select Move down or Move up to swap your time zone positions.
Remove additional time zones
-
Select Settings
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Under Other time zones select Remove.
More about time zones in Outlook
The start and end times for items in the Outlook Calendar are saved in the Coordinated Universal Time (UTC) format, an international time standard similar to Greenwich Mean Time.
When you send a meeting request to an attendee in a different time zone, the meeting item is displayed at the respective local times on each person's calendar but saved in UTC.
For example, a meeting organizer in the United States Pacific time zone sends a meeting request for 2:00 P.M. Pacific time to an attendee in the United States Mountain time zone. The attendee sees the meeting as starting at 3:00 P.M. Mountain time. In both cases, the meeting is saved as starting at the same UTC time of 10:00 P.M.
If two time zones are shown, the meeting organizer's time zone is used as the reference point. If you organize a meeting and display free/busy time for invitees from other time zones, their busy times are adjusted so that they appear correctly in your time zone. The second time zone is visible only when you view the calendar in day or week view.
