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Simplify your workflow with others by collaborating on files in Microsoft Teams. Share them to allow others to view and edit them with you (editing in Visio requires a license).

Share a file in Teams

Work on files together by sharing them with members of your team using OneDrive in Teams. To share a file from OneDrive:

  1. In Teams, go to OneDrive  OneDrive Personal cloud icon> My Files.

  2. Find the file you want to share.

  3. Hover over the file and select Share  Share icon.

    1. Enter the name, group, or email you want to send your file to.

    2. Add an optional message to give the recipient context.

    3. Select Sharing settings  Settings icon to change file permissions.

    4. Select Copy link  Forms Link button to copy the file link to your clipboard.

  4. Select Send  Send button.

Your files library in channels

Within each team there are channels. Channels are a place for your entire team to discuss specific topics, like learning resources or project updates. Each channel has its own file folder where you can share files for that specific channel.

To access the Files folder:

  1. Go to Teams in Teams.

  2. Select Files at the top of the channel.

Note: Make sure to use the Files tab at the top of the channel conversation window instead of the Files button on the left side of the app. The Files tab in a channel will show you files specific to that channel.

Upload a file 

Upload a file to OneDrive

To upload a file to OneDrive in Teams:

  1. Open Teams for desktop and select OneDrive  OneDrive Personal cloud icon.

  2. In OneDrive, select Add new  Plus sign icon > Files upload.

  3. Select the file and select Open.

The file will automatically upload to your OneDrive.

Upload a file to a channel

To upload a file to a channel in Teams:

  • Drag and drop the file from where it's currently located into the Teams window among the files. 

  • Select Upload,then select the file (or files) you'd like to upload, and select Open.

Any files you upload will be accessible by any member of your team. 

Create a file

To create a new file in Teams:

  1. In Teams, go to OneDrive  OneDrive Personal cloud icon.

  2. Select Add new  Plus sign icon.

  3. Choose the type of file you want to create.

  4. Enter a name for the file and select Create.

  5. The new file will open for you to start editing Teams.

Note: Linux users won't be able to open files with the desktop Office app.

Collaborate in a file

Upload or share a file to allow others to access and edit it with you.

To share a file and start collaborating with others:

  1. In Teams, go to OneDrive OneDrive Personal cloud icon.

  2. Find the file you want to share.

  3. Hover over the file and select Share  Share icon.

    1. Add the name, group, or email you want to share the file and collaborate with.

    2. Select Sharing settings  Settings icon and choose your file's sharing permissions. By default, whomever you share the file with will have editing access.

      Note: To share with someone outside your org, select People you choose from Sharing settings  Settings icon. Then, select Apply and add their email to share.

      To change editing permissions, select Can edit  Fluent 2 edit icon small. From the dropdown menu:

      • Select Can review to allow others to review and suggest changes but not edit directly.

      • Select Can view to allow others to view the file without making any changes or suggestions.

  4. Select Apply to save changes.

  5. Select Send Send button.

Note: Linux users won't be able to open files with the desktop Office app and will need to use Office for the web.

See also

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