Create and use modern pages on a SharePoint site

Using pages is a great way to share ideas using images, Excel, Word and PowerPoint documents, video, and more. You can create and publish pages quickly and easily, and they look great on any device.

When you create a page, you can add and customize web parts, and then publish your page with just a few steps.

Notes: 

  • Some functionality is introduced gradually to organizations that have opted in to the Targeted Release program. This means that you may not yet have this feature or it may look different than what is described in the help articles.

  • You must be a site owner or SharePoint administrator to add pages. If you are a site owner but you are unable to add a page, your administrator may have turned off the ability to do so. 

  • This article applies to modern pages in SharePoint in Microsoft 365, SharePoint Server Subscription Edition, or SharePoint Server 2019. If you are using classic pages, or you are using an earlier version of SharePoint, check out Create and edit classic SharePoint pages.

  • Creation of modern pages is supported in the Site Pages library only. Additionally, you cannot change the URL of a page.

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What would you like to do?

Add and publish a page

  1. Go to the site where you want to add a page. 

  2. Go to the home page of the site.

  3. Select + New, and then select Page.

    New Page

    Alternately, you can go to an existing page, select + New, and select Page. Or, you can choose Copy of this page to create a new page that has the same web parts and content as the existing page.

  4. Choose a page template to start with. For this example, we'll use the Blank template. Then select Create page.

    Note: To make a private draft, select Create as a private draft. Private drafts are only visible to you and the people you share it with.

    The dialog box for selecting a page template.

  5. Add a page name in top area where it reads Add a name. A page name is required to save the page. Check out the Customize the title area.

Add web parts

Web parts are the building blocks of your page. For more information on the different types of web parts and how to use them, check out Using web parts on pages.

  1. Hover your mouse below the title area and there will be a line with a circled +, like this:Plus sign for adding web parts to a page
    Select + to add content like text, documents, video and more. To learn more about how to find and use web parts, check out Using web parts.
    Add to page button

  2. You can also add sections and columns to a page. To learn more, check out Add sections or columns on a page.

  3. When you're done editing, you can select Save as draft to save your changes and close edit mode. Your audience won't be able to view or read the page until you publish it. Only people with edit permissions on your site will have access.

  4. When you are ready for your audience to view and read the page, select Publish.

    For more information on publishing and the lifecycle of a page, check out Management and lifecycle of a SharePoint modern page.

Customize the title area

You can customize the title area with an image, a choice of four layouts, text above the title, the ability to change the displayed author, and you can show or hide the published date.

  • Add an image

    To add an image, select Add image Add image button in the left toolbar.

    Note: If you want to replace an image, select Change image in the left toolbar.

    Choose a recent image or get an image from stock images provided by Microsoft, from a web search, your site, your computer, or a link. If your organization has specified a set of approved images, you'll be able to choose from that set under Your organization. 

    Image of file picker options.

    Notes: 

    • Web search uses Bing images that utilize the Creative Common license. You are responsible for reviewing licensing for an image before you insert it on your page.

    • Images look best when they are landscape or 16:9 or greater in aspect ratio, and when they are at least 1 MB in size. For more information on image sizing, check out Image sizing and scaling in SharePoint modern pages.

    •  If you're a SharePoint Admin and want to learn how to create an asset library for Your organization, check out Create an organization assets library.

    • If you're a SharePoint admin, we recommend enabling a Content Delivery Network (CDN) to improve performance for getting images. Learn more about CDNs.

  • Additionally, you can set a focal point to get the most important part of your picture in the frame. Select Set focal point Set focal point button in the toolbar on the left, and within the image, drag the focal point where you want it.

    Focal point

  • Add or change displayed page author

    In the title area, add a name, partial name, or email name in the author box. The name will be searched against your organization's profiles, and you will be presented with suggested people. Choose the one you want, and you're done! If you do not enter a name, an author byline will not show.

    Page author entry box

  • Choose a layout

    Select the Edit web part button Web part edit button, and in the toolbox on the right, choose the layout you want:

    Options for page layouts

  • Set alignment

    If the toolbox isn't already showing, select the Edit web part button Web part edit button, and in the toolbox on the right, choose Left or Center.

  • Add text above the title

    You can add text in a colored block above your title to qualify the title or call attention to something on the page, as in the example below where NEW is the text above the title. In newspaper jargon, this is called a kicker. The color of the block the text is in is based on your site theme.

    Text above title

    To add the text above your title, select the Edit web part button Web part edit button, and in the toolbox on the right, enter up to 40 characters of text in the Text above title box. Then, change the Show text block above title toggle to Yes.

  • Show or hide published date

    Select the title area, select the Edit web part button  Web part edit button, and under Show published date use the toggle to show or hide the published date. 

  • Change the page name

    To modify the page name, go into Edit mode, select the title web part, and make your changes.

Help others find your page

The first time you publish your page, you'll be prompted to help others find your page. If you want to do this later, you can select Promote at the top of the page after the page is published.You can copy the address of your new page and then share the address with others.

You can use one or more of the following options:

  • Add page to navigation: Adds a link to your page, using the page title, to the left-side navigation.

  • Post as News on this site: Adds a News post to the Home page of your site. For more information on News, check out Keep your team updated with News on your team site.

  • Email: Allows you to send an email with a preview of the page and an optional message to your selected recipients.

  • Yammer: Allows you to send the page through your organization's Yammer channels.

  • Save page as template: Save the page so you can use it as a template to make similar pages more easily.

  • Copy address: The page address is shown so you can copy it and send to others.

Edit your page and manage spellcheck and grammar with Editor

To make changes to your page, do this:

  1. Select Edit at the top right.

    When you select Edit, the page is checked out to you. As long as the page is open for editing, or checked out, no one else can edit it. The page is "locked" until changes are saved or discarded, or until the page is published. An exception is that if the page has no activity for 5 minutes, the editing session will time out and the page will be "unlocked."

  2. Make your changes. For help on page layout and using web parts, check out Add sections and columns on a page and Using web parts on SharePoint pages.

  3. When you're done making changes, choose Save as draft to save your changes and close edit mode.

  4. If you're ready for users to view and read your changes, select Republish. For more information on publishing and the lifecycle of a page, check out Management and lifecycle of a SharePoint modern page.

    Tip: If you want your changes to go live immediately, you can select Republish without having to save a draft.

To check spelling and grammar with Editor within Text web parts on your page, 

  1. Select Edit at the top right.

  2. Select Page details at the top of a page that has already been published.

  3. In the page details pane, adjust the toggle under Use Editor to check spelling, grammar, and more to On or Off.

Editor toggle screenshot

Learn more about managing Page details

Notes: 

  • Specific permissions are required to edit and rename pages. If you can't rename a page, contact your site administrator to make sure you have Delete Items permission. If you can't edit a page, make sure you have Browse User Information permission.

  • If you are used to working with customized pages and site definitions, you should know that this type of page has no association with a site definition; therefore, it cannot be reset to a site definition.

While making changes to your site, such as adding or modifying web parts, you can undo or redo the changes. Select Undo, and from the dropdown, select Undo or Redo as needed. (You can also use the keyboard shortcuts of Ctrl+Z or Ctrl+Y, respectively.)

You can also discard all changes you've made to the current draft of the page by selecting Discard changes

Undo/Redo dropdown displayed when in Edit mode for a SharePoint site

Notes: 

  • Specific permissions are required to edit and rename pages. If you can't rename a page, contact your site administrator to make sure you have Delete Items permission. If you can't edit a page, make sure you have Browse User Information permission.

  • If you are used to working with customized pages and site definitions, you should know that this type of page has no association with a site definition; therefore, it cannot be reset to a site definition.

Use page anchors (bookmarks)

Page anchors (also known as bookmarks) are automatically added to Heading 1, Heading 2, and Heading 3 styles in Text web parts on your page.  When a page is published, and you hover or tab over a heading in a Text web part, a link symbol The hyperlink symbol. will indicate the page anchor.

Example of page anchor link

You can right-click a page anchor and select Copy link to copy the page anchor location for use outside of SharePoint pages. Once the page anchor is on the clipboard, you can paste it wherever you want to send it, like an email or a message. 

To link to a Heading 1 from somewhere else on your page, add a hyperlink to the text you want to link from, then paste the URL of Heading 1 link, as in this example:

Example of a link with bookmark

Comments, likes, and views

People who view your page can leave comments and likes at the bottom of the page. You can also find out how many views your page has. Hover over Likes to view some of the people who liked your page. Select Likes and you can view a list of all of the people who liked your page.

When someone likes or comments on a page or a news post you created, or mentions you using @, you will be notified by email.

Note: Comments, likes, and views are not available on site home pages.

Save for later

People who view your page can find it more easily later by using the Save for later option at the bottom of the page. Once Save for later is selected, it becomes Saved for later, and the associated icon is filled in.The Comments section of a SharePoint page lets readers give feedback to the author.

Note: Save for later is not supported for Guest users. They may be able to select Save for later, but the item won't be saved.

When Saved for later is selected, a list of Recently saved items is displayed. You can select See all saved items to view the entire list of saved items.

Recently saved items

Use Immersive reader in pages

Use the immersive reader tool to help your audience focus on the content of your site. The immersive reader tool includes built in text to speech, and word-in-line highlighting. Immersive reader can be used to suit the individual needs of each site user making the site easier to engage with.

Site users can change the speed and voice of the reader, as well as various visual aspects of the text itself. Immersive reader also offers the ability to translate the content on the page to a wide variety of languages.

Screenshot of the immersive reader task bar

To use immersive reader:

  1. Select the Immersive reader option in the task bar.

  2. When the immersive reader page appears, adjust the Text preferences  screenshot of text preferences icon , Grammar Options  screenshot of grammar options icon, and Reading Preferences screenshot of reading preferences icon  .

  3. After you have chosen your immersive reader experience preferences, select Play at the bottom of the screen.

Note: The immersive reader feature is not available on the home page.

Hide or show header and navigation (focus mode)

Eliminate visual distractions by using expand mode in SharePoint Site Pages. Expand mode helps you focus on the primary content by removing navigation bars on the page.

Screenshot of the expand content task bar

Activate focus mode by selecting the Hide header and navigation icon screenshot of expand content icon   in the task par of the site page.

Focus mode can be deactivated by selecting the Show header and navigation icon  screenshot of collapse content icon  while in the Hide header and navigation view.

Send your page by email

When you use this feature, you can send an email that includes a link, thumbnail preview, description and an optional message to one or more people.

Send by email dialog box

Note: The people you share the link with must have the appropriate permissions to be able to access your page.

  1. At the top of your page, select Send to > Email.

  2. Enter the name(s) of the people you want to send to in the To: box, and add a message if you want.

  3. Select Send.

Where are pages stored?

Pages that you create, save, or publish are stored in the Pages library for your site. To get to the Pages library:

  1. Go to the site where your page is.

  2. On the top or left side navigation, select Pages.

    Note: If Pages isn't listed on the left side of your SharePoint site, select Settings > Site Contents in the upper right. Then on the left, select Pages.

    Your page may be in a folder within the Pages library designated by the site owner.

Delete your page

SharePoint site owners and administrators can easily delete modern pages from a SharePoint site. For more information on how to delete a page, check out Delete a page from a SharePoint site.

What would you like to do?

Add and publish a page

  1. Go to the site where you want to add a page. 

  2. Go to the home page of the site.

  3. Select + New, and then select Page.

    New Page

    Alternately, you can go to an existing page, select + New, and select Start from a blank page.

  4. Add a page name in the title area. A page name is required to save the page. Check out the Customize the title area.

  5. Add web parts

    Hover your mouse below the title area and there will be a line with a circled +, like this:

  6. Plus sign for adding web parts to a page

    Select + to add content like text, documents, video and more. To learn more about how to find and use web parts, check out Using web parts.

    Add to page button

    You can also add sections and columns to a page. To learn more, check out Add sections or columns on a page.

  7. When you're done editing, you can select Save as draft to save your changes and close edit mode. Your audience won't have access to the page until you publish it. Only people with edit permissions on your site will have access.

  8. When you are ready for your audience to view and read the page, select Publish.

    For more information on publishing and the lifecycle of a page, check out Management and lifecycle of a SharePoint modern page.

Customize the title area

You can customize the title area with an image, a choice of four layouts, text above the title, the ability to change the displayed author, and you can show or hide the published date.

  • Add an image

    To add an image, select Add image Add image button in the toolbar on the left.

    Choose a recent image or get an image from your site, your computer, or a link. 

    Note: Images look best when they are landscape or 16:9 or greater in aspect ratio, and when they are at least 1 MB in size. For more information on image sizing, check out Image sizing and scaling in SharePoint modern pages.

To modify the title area later, just make sure your page is in edit mode, select the title area, and then use the toolbar on the left to change title text and other information, and use the image button to change the image. To change the name in the title area, just select the title area and type over the existing name.

Help others find your page

The first time you publish your page, you'll be prompted to help others find your page. If you want to do this later, you can select Promote at the top of the page after the page is published.

Options to help others find your page

You can use one or more of the following options:

  • Post as News on this site: Adds a News post to the Home page of your site. For more information on News, check out Keep your team updated with News on your team site.

  • Email: Allows you to send an email to your selected recipients.

  • Copy address: The page address is shown so you can copy it and send to others.

Comments

People who view your page can leave comments at the bottom of the page.

Where are pages stored?

Pages that you create, save, or publish are stored in the Pages library for your site. To get to the Pages library:

  1. Go to the site where your page is.

  2. On the top or left side navigation, select Pages.

    If Pages isn't on the left side, select Site Contents from Settings on the upper right, then on the left side of the Site Contents page, select Pages.

    Your page may be in a folder within the Pages library designated by the site owner.

Delete your page

SharePoint site owners and administrators can easily delete modern pages from a SharePoint site. For more information on how to delete a page, check out Delete a page from a SharePoint site.

Using web parts

Web parts are the building blocks of your page. You can add web parts to your page by selecting the + sign on the page. For more information on the different types of web parts and how to use them, check out Using web parts on pages.

What would you like to do?

Add and publish a page

  1. Go to the site where you want to add a page. 

  2. Go to the home page of the site.

  3. Select + New, and then select Page.

    New Page

    Alternately, you can go to an existing page, select + New, and select Start from a blank page.

  4. Add a page name in the title area. A page name is required to save the page. Check out Customize the title area.

  5. Add web parts

    Hover your mouse below the title area and there will be a circled +, like this:

  6. Plus sign for adding web parts to a page

    select + to add content like text, documents, video and more. To learn more about how to find and use web parts, check out Using web parts.

    Add to page button

    You can also add sections and columns to a page. To learn more, check out Add sections or columns on a page.

  7. When you're done editing, you can select Save as draft to save your changes and close edit mode. Your audience won't have access to the page until you publish it. Only people with edit permissions on your site will be able to access it.

  8. When you are ready for your audience to view and read the page, select Publish.

    For more information on publishing and the lifecycle of a page, check out Management and lifecycle of a SharePoint modern page.

Customize the title area

You can customize the title area with an image, a choice of four layouts, text above the title, the ability to change the displayed author, and you can show or hide the published date.

  • Add an image

    To add an image, select Add image Add image button in the toolbar on the left.

    Choose a recent image or get an image from your site, your computer, or a link. 

    Note: Images look best when they are landscape or 16:9 or greater in aspect ratio, and when they are at least 1 MB in size. For more information on image sizing, check out Image sizing and scaling in SharePoint modern pages.

To modify the title area later, just make sure your page is in edit mode, select the title area, and then use the toolbar on the left to change title text and other information, and use the image button to change the image. To change the name in the title area, just select the title area and type over the existing name.

Help others find your page

The first time you publish your page, you'll be prompted to help others find your page. If you want to do this later, you can select Promote at the top of the page after the page is published.

Options to help others find your page

You can use one or more of the following options:

  • Post as News on this site: Adds a News post to the Home page of your site. For more information on News, check out Keep your team updated with News on your team site.

  • Email: Allows you to send an email to your selected recipients.

  • Copy address: The page address is shown so you can copy it and send to others.

Edit your page

To make changes to your page, do this:

  1. Select Edit at the top right.

    When you select Edit, the page is checked out to you. As long as the page is open for editing, or checked out, no one else can edit it. The page is "locked" until changes are saved or discarded, or until the page is published. An exception is that if the page has no activity for 5 minutes, the editing session will time out and the page will be "unlocked."

  2. Make your changes. For help on page layout and using web parts, check out Add sections and columns on a page and Using web parts on SharePoint pages.

  3. When you're done making changes, choose Save as draft to save your changes and close edit mode.

  4. If you're ready for users to view and read your changes, select Publish. For more information on publishing and the lifecycle of a page, check out Management and lifecycle of a SharePoint modern page.

Notes: 

  • Specific permissions are required to edit and rename pages. If you can't rename a page, contact your site administrator to make sure you have Delete Items permission. If you can't edit a page, make sure you have Browse User Information permission.

  • If you are used to working with customized pages and site definitions, you should know that this type of page has no association with a site definition; therefore, it cannot be reset to a site definition.

Comments

People who view your page can leave comments at the bottom of the page.

Where are pages stored?

Pages that you create, save, or publish are stored in the Pages library for your site. To get to the Pages library:

  1. Go to the site where your page is.

  2. On the top or left side navigation, select Pages.

    If Pages isn't on the left side, select Site Contents from Settings on the upper right, then on the left side of the Site Contents page, select Pages.

    Your page may be in a folder within the Pages library designated by the site owner.

Delete your page

SharePoint site owners and administrators can easily delete modern pages from a SharePoint site in the Page details pane. 

  1. Ensure the page is in edit mode by selecting Edit at the top right of the page.

  2. On the command bar, select Page details.

  3. Select Delete page.

  4. Confirm or cancel your deletion in the confirmation box that appears by selecting Delete or Cancel.

Screenshot of the delete page option in page details pane

Learn more about Deleting a page from a SharePoint site

Using web parts

Web parts are the building blocks of your page. You can add web parts to your page by selecting the + sign on the page. For more information on the different types of web parts and how to use them, check out Using web parts on pages.

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