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You can use Outlook for Windows to schedule an online meeting using either Skype for Business or Microsoft Teams, depending on what's supported in your organization. If your account is configured for dial-in conferencing, the online meeting request will automatically include the phone number and conference ID.

If you're using Skype for Business Online, you can set up new meetings using the Skype for Business Web Scheduler.

If you're not on Outlook for Windows, check which Outlook version you're on, and then choose one of these options to create and schedule an online meeting:

Important: Steps may be different between the new and classic Outlook for Windows. To determine which version of Outlook you're using, check if there's a File option in the menu (located above the ribbon). If there's no File option, follow the steps under the New Outlook tab. If File appears in the menu, select the tab for Classic Outlook.

  1. From the  calendar, select New Event.

  2. Add a title for your meeting.

  3. Select  The "Invite attendees" icon.Invite attendees, then enter names of individuals to invite to the meeting.

  4. Select a suggested time slot for the meeting, or manually enter a date and start and end times.

  5. Enter a meeting location, and Slide the Teams meeting toggle left or right as appropriate:

    Slide the Teams Meeting toggle control rightward to turn on that option.

  6. Select Send to deliver the invitation.

Schedule an online meeting using Outlook

  1. Open Outlook and go to your calendar.

  2. On the Home tab, select New Meeting .

    Create a new meeting

  3. Add online meeting information by selecting Teams Meeting or Skype Meeting.

    Add Teams meeting Add Skype meeting

    Which is available depends on your organization. If your organization uses Skype for Business, see install Skype for Business. If your organization uses Microsoft Teams, the add-in will be installed automatically.

  4. Fill in the meeting information as needed, including meeting attendees. See Schedule a meeting with other people for more information.


    • To find a time that works for everyone, select Scheduling Assistant on the Meeting tab.

    • If you're setting up a Skype meeting, you can use Meeting Options to customize the meeting settings.

  5. If you're using Skype for Business, you can preload your meeting attachments. That way, everything is ready to go when participants join the meeting. See Preload attachments for a Skype for Business meeting.

  6. Select Send.

See Also

Create a meeting or appointment in Outlook for Mac

Create, modify, or delete a meeting request or appointment in

Schedule a calendar event or meeting with Outlook on the web

Set Skype for Business Meetings options

Change participant settings for Skype for Business meetings

Preload attachments for a Skype for Business meeting

Start a Skype for Business conference call

Start using Skype for Business for IM and online meetings

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