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Switch to Outlook on the web Calendar and Contacts from G Suite
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Switch to Outlook on the web Calendar and Contacts from G Suite

Schedule events

Whether you're scheduling an appointment for yourself or setting up a meeting, Outlook on the web gives you all the features you need to find the right time for everyone.

As you switch from G Suite Calendar to Outlook, there are a few differences in names to be aware of, like attendees instead of guests or interchanging appointment with event.

Important: When you send an invite in Outlook or OWA, you can choose the status to show for the meeting, such as Busy, Away, etc. However, if you later on make an to update to the invite, the changes to the status won't be made to the attendee's calendar. A new invite will default to the status set by the invitee. Everyone has control of their own status and can be changed at any time. Updates to the meeting won't override a status for an existing meeting.

Create an appointment

  1. Select New event.

    If you select a time on the calendar, use Quick compose to add a few details and schedule the appointment. Or, select More options to add more details.

  2. Add details, like a title, date and time, a description, and how you want the meeting to Show as.

  3. Select Save.

    Note: Any event can become a meeting if you Invite attendees.

Quick compose in Outlook on the web

Schedule a meeting

  1. Select New event.

    If you select a time on the calendar, use Quick compose to add a few details and schedule the appointment. Or, select More options to add more details.

  2. Add a title and description.

  3. Invite attendees.

  4. Use the calendar in the right pane, choose a Suggested free time, or use Scheduling Assistant to find a time that works for everyone.

  5. Choose a room from the Suggested locations or select Browse more rooms to search for a location.

  6. Select Teams meeting if you want to make it an online meeting or add the ability to call in if they can't attend in-person.

  7. Select Save.

Scheduling a meeting in Outlook on the web

Create a recurring appointment or meeting

  1. Select New event.

  2. Add the details of your appointment or meeting.

  3. Select Repeat and choose an option. Choose Custom for more specific options.

  4. Select Save.

To make an existing event recurring:

  1. Select an event.

  2. Select Edit.

  3. Select Repeat and choose an option. Choose Custom for more specific options.

  4. Select Save.

Creating a recurring meeting in Outlook on the web

Note: Features and information in this guide apply to Outlook on the web as available through Microsoft 365.

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