Microsoft Whiteboard is constantly changing and evolving. As we release new features and functionality, we will continue to highlight them on this page – make sure to come back regularly!

Unified experience across all versions

You now get the same experience no matter which Whiteboard version you’re using. Enjoy the same great features on the desktop, web, Microsoft Teams, or mobile clients. While there are minor differences in how Whiteboard functions on different clients, the base Whiteboard experience is the same.

Whiteboard now offers the same experience across devices and versions.

OneDrive for Business storage

If you have a commercial account, your whiteboards are now stored on OneDrive for Business. This change provides commercial customers with new flexibility, functionality, and security. 

Whiteboard now supports OneDrive for Business

Your whiteboards are now saved as .whiteboard files in your OneDrive, which means they can be copied, moved, and deleted like other OneDrive files.

Whiteboards stored on OneDrive also have the following new features:

  • Collaborative cursors

  • Laser pointer tools

  • Roster

  • Last edited

  • Office.com search

  • Local data residency

  • Retention policies

  • E-discovery and basic data loss prevention

  • Recycle bin

Note: Personal consumer accounts still utilize Azure. There are some instances where commercial accounts will utilize Azure board storage, such as creating Whiteboards on a Surface Hub. Please see differences between Azure and OneDrive for Business whiteboards for more information.

Add annotations in Microsoft Teams

Annotations allow you to collaborate on a design, template, or presentation while sharing your screen in a Teams meeting. Everyone in the meeting can begin annotating right away, and collaborative cursors make it easy to view changes made by all participants. 

Collaborative cursors make it easy to track changes to a whiteboard during a Teams meeting.

See use annotation while sharing your screen in Teams to learn more.

Collaborate with external users in Teams meetings

With the transition to OneDrive for Business storage, you can now collaborate on a whiteboard with participants from other organizations in real time. Please note that your administrator will need to ensure the proper settings are enabled before you can use this functionality.

Add reactions to sticky notes

You can now add reactions to sticky notes by selecting a reaction in the lower-left of a sticky note. This makes it easy for you and others to vote on content or give feedback.

You can now add reactions to notes in Whiteboard.

Enhanced Zoom controls

Zoom more effectively with on-screen zoom controls. You can now determine exactly how zoomed in you are to the canvas, as well as recenter the board so that you can see all content. 

Lock and unlock objects

Whiteboard lets you lock any object to the canvas so that it cannot be moved around. It's also easy to unlock all objects at once. See lock content in Whiteboard to learn more.

You can now lock objects to the whiteboard canvas.

Partial erase mode

Select between partial and full erase to determine how much of a line you want to erase with each stroke.

Insert Bing images

The latest version makes it easy to add Bing images to a whiteboard.

You can now insert Bing images in Whiteboard.

Upload PDFs

You can now add PDF documents in the Windows application.

New help hub

Whiteboard has a new help and learning page where you can find answers to commonly asked questions. Check out support.microsoft.com/whiteboard to get started.

Find answers to commonly asked questions on the Whiteboard help page.

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