Save or convert to PDF or XPS in Office Desktop apps
You can use Word, PowerPoint, and OneNote for the Web to convert your doc into a PDF. Select File > Print > Print (in PowerPoint you will select one of three formats). In the dropdown menu under Printer , select Save as PDF and then select Save.
Applies To: Excel for Microsoft 365, Word for Microsoft 365, Access for Microsoft 365, Project Online Desktop Client, Publisher for Microsoft 365, Word for the web, OneNote for the web, PowerPoint for the web, Excel 2024, Access 2024, OneNote 2024, Project Professional 2024, Project Standard 2024, Excel 2021, Word 2021, Access 2021, Project Professional 2021, Project Standard 2021, Publisher 2021, OneNote 2021, Excel 2019, Word 2019, Access 2019, Project Professional 2019, Project Standard 2019, Publisher 2019, Excel 2016, Word 2016, Access 2016, OneNote 2016, Project Professional 2016, Project Standard 2016, Publisher 2016, Project Online
Office Lens for Windows - Microsoft Support
Office Lens gets rid of shadows and odd angles, so that images are easier to read. You can upload document and whiteboard images to Word, PowerPoint, OneNote, OneDrive, and you can save them as PDFs or send them in email.
Applies To: Office Lens for Windows
Export Word document as PDF - Microsoft Support
Exporting your document as a PDF is a convenient way create a shareable copy of your document while preserving its formatting. Here's how do it in Word Online. At the top of your screen, select File. In the displayed list of options, select Export. Select the PDF download type that best suits your needs: > Download as PDF ... Export document as ...
Applies To: Word for the web
Save As or convert a publication to .pdf or .xps using Publisher
Save your publication in PDF or XPS format. Choose PDF if you want to save your publication in a format that can be easily shared and is used by many commercial printers. Choose XPS if you want to save your publication with even greater compression than PDF format. Read more about PDF and XPS formats.
Applies To: Publisher for Microsoft 365, Publisher 2021, Publisher 2019, Publisher 2016, Publisher 2013, Publisher 2010, Publisher 2007
Edit or make changes to a PDF file - Microsoft Support
To convert a PDF and edit it in Word, check out Edit PDF content in Word. Or use a third-party PDF converter tool to import your PDF into an Office file format, make your changes, and then save the file in PDF format again.
Applies To: Excel for Microsoft 365, Word for Microsoft 365, PowerPoint for Microsoft 365, Access for Microsoft 365, Publisher for Microsoft 365, Excel 2024, PowerPoint 2024, Access 2024, Excel 2021, Word 2021, PowerPoint 2021, Access 2021, Publisher 2021, Excel 2019, Word 2019, PowerPoint 2019, Access 2019, Publisher 2019, Excel 2016, Word 2016, PowerPoint 2016, Access 2016, Publisher 2016, Office for business, InfoPath 2013, Microsoft Office
Save a Visio diagram as a graphic or image file
In Visio, you can save a diagram in PDF format, or you can save it as an image file (JPEG or PNG). When you save a PDF in Visio for the web, all pages of your diagram are included in the PDF file, matching the page layout in your Visio drawing. The drawing is immediately saved to the standard Downloads folder.
Applies To: Visio Plan 2, Visio in Microsoft 365, Visio Plan 1, Visio Professional 2024, Visio Standard 2024, Visio Professional 2021, Visio Standard 2021, Visio Professional 2019, Visio Standard 2019, Visio Professional 2016, Visio Standard 2016, Visio Professional 2013, Visio 2013
Common file name extensions in Windows - Microsoft Support
Learn what file name extensions are, which extensions are common in Windows, and how to view them in File Explorer.
Use a screen reader to work with PDFs in the Microsoft 365 app
Use the Microsoft 365 app with VoiceOver, the built-in iOS screen reader, to convert a document or picture into a PDF (Portable Document Format). You'll also learn how to sign a PDF. New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet.
Video: Save a diagram as an image or a PDF file
Save or convert to PDF. Create accessible PDFs. Training: This video shows you how to save a diagram as a PDF file, and as an image file.
Applies To: Visio Plan 2, Visio Professional 2024, Visio Standard 2024, Visio Professional 2021, Visio Standard 2021, Visio Professional 2019, Visio Standard 2019, Visio Professional 2016, Visio Standard 2016
Save As or convert a publication to .pdf or .xps using Publisher
Provides high-quality printable documents. Includes alternative text for images or imaged text. Embeds all needed fonts into a file before printing. Provides searchable text and hyperlinks. Preserves any metadata that is associated with the file. Needs Adobe Acrobat Reader.
Applies To: Publisher for Microsoft 365, Publisher 2021, Publisher 2019, Publisher 2016, Publisher 2013, Publisher 2010, Publisher 2007