Save or convert to PDF or XPS in Office Desktop apps
You can use Word, PowerPoint, and OneNote for the Web to convert your doc into a PDF. Select File > Print > Print (in PowerPoint you will select one of three formats). In the dropdown menu under Printer , select Save as PDF and then select Save.
Applies To: Excel for Microsoft 365, Word for Microsoft 365, Access for Microsoft 365, Project Online Desktop Client, Publisher for Microsoft 365, Word for the web, OneNote for the web, PowerPoint for the web, Excel 2024, Access 2024, OneNote 2024, Project Professional 2024, Project Standard 2024, Excel 2021, Word 2021, Access 2021, Project Professional 2021, Project Standard 2021, Publisher 2021, OneNote 2021, Excel 2019, Word 2019, Access 2019, Project Professional 2019, Project Standard 2019, Publisher 2019, Excel 2016, Word 2016, Access 2016, OneNote 2016, Project Professional 2016, Project Standard 2016, Publisher 2016, Project Online
Export Word document as PDF - Microsoft Support
Exporting your document as a PDF is a convenient way create a shareable copy of your document while preserving its formatting. Here's how do it in Word Online. At the top of your screen, select File. In the displayed list of options, select Export. Select the PDF download type that best suits your needs: > Download as PDF ... Export document as ...
Applies To: Word for the web
Copy text from pictures and file printouts using OCR in OneNote
Learn how to use Optical Character Recognition (OCR), a tool that lets you copy text from a picture or file printout and paste it in your notes so you can make changes to the words.
Applies To: OneNote for Microsoft 365, OneNote 2024, OneNote 2021, OneNote 2016
Save As or convert a publication to .pdf or .xps using Publisher
Save your publication in PDF or XPS format. Choose PDF if you want to save your publication in a format that can be easily shared and is used by many commercial printers. Choose XPS if you want to save your publication with even greater compression than PDF format. Read more about PDF and XPS formats.
Applies To: Publisher for Microsoft 365, Publisher 2021, Publisher 2019, Publisher 2016, Publisher 2013, Publisher 2010, Publisher 2007
Insert data from picture - Microsoft Support
With the Data from Picture feature, you can insert data from a screen capture on your clipboard, or an image file from your computer.
Applies To: Excel for Microsoft 365
Save PowerPoint presentations as PDF files - Microsoft Support
Method 1: Save your presentation as a PDF. Select File > Save As. Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF. Method 2: Export your presentation as a PDF. Select File > Export. In the File Format menu, choose PDF.
Applies To: PowerPoint for Microsoft 365, PowerPoint for Microsoft 365 for Mac, PowerPoint for the web, PowerPoint 2024, PowerPoint 2024 for Mac, PowerPoint 2021, PowerPoint 2021 for Mac, PowerPoint 2019, PowerPoint 2016
Edit or make changes to a PDF file - Microsoft Support
To convert a PDF and edit it in Word, check out Edit PDF content in Word. Or use a third-party PDF converter tool to import your PDF into an Office file format, make your changes, and then save the file in PDF format again.
Applies To: Excel for Microsoft 365, Word for Microsoft 365, PowerPoint for Microsoft 365, Access for Microsoft 365, Publisher for Microsoft 365, Excel 2024, PowerPoint 2024, Access 2024, Excel 2021, Word 2021, PowerPoint 2021, Access 2021, Publisher 2021, Excel 2019, Word 2019, PowerPoint 2019, Access 2019, Publisher 2019, Excel 2016, Word 2016, PowerPoint 2016, Access 2016, Publisher 2016, InfoPath 2013
Insert scanned text or images into Word - Microsoft Support
The best way to scan a document into Microsoft Word is to use our free Microsoft Lens app on your smartphone or tablet. It uses your device's camera to capture the document and can save directly into Word format as an editable document.
Applies To: Word for Microsoft 365, Word 2024, Word 2021, Word 2019, Word 2016
Use a screen reader to work with PDFs in the Microsoft 365 app
Use the Microsoft 365 app with VoiceOver, the built-in iOS screen reader, to convert a document or picture into a PDF (Portable Document Format). You'll also learn how to sign a PDF. New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet.
Save As or convert a publication to .pdf or .xps using Publisher
Provides high-quality printable documents. Includes alternative text for images or imaged text. Embeds all needed fonts into a file before printing. Provides searchable text and hyperlinks. Preserves any metadata that is associated with the file. Needs Adobe Acrobat Reader.
Applies To: Publisher for Microsoft 365, Publisher 2021, Publisher 2019, Publisher 2016, Publisher 2013, Publisher 2010, Publisher 2007