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Important: This article discusses the Briefing email. We've paused sending Briefing emails to make some improvements. Please refer to this page to learn more about the change. In addition, to eliminate confusion and align with the Briefing email pause, we've hidden the Briefing settings page referred to in this article.

Important: This article also discusses the Digest email. Beginning at the end of March 2024, we'll be pausing the Digest emails, which are typically sent twice a month. All the content from Digest emails will still be available within the Viva Insights app in Teams or on the web. You can continue to explore and analyze your data insights seamlessly. To learn more about this change, refer to the Digest email pause.

You can opt in or out of the Viva Insights app in Teams, the Viva Insights web app, and Microsoft Viva Insights all at once.

How do I opt out of Viva Insights?

In the Viva Insights app in Teams or on the web:

  1. Select the ellipses (...) at the top-right of the Viva Insights window, and then select Settings.

  2. Select the Privacy tab on the left navigation.

  3. Switch the toggle for Viva Insights from On to Off.

  4. Select Save changes.

What will I lose access to when I opt out?

  • All features in the Viva Insights app in Teams, the Viva Insights web app, and Microsoft Viva Insights

  • Briefing email and semi-monthly digest email. If you’re subscribed to the daily Briefing email, you’ll continue to receive it without the Viva Insights personal insights content.

    Important: We've paused sending Briefing emails to make some improvements. You can still access the Viva Insights Outlook add-in or Viva Insights appfor key functionality until this service resumes. For more information about this change, refer to Briefing pause.

  • The Viva Insights Outlook add-in and schedules send suggestions notifications. You can separately opt in to resume schedule send suggestions and receive notifications.

  • All settings except for opting in/opting out and the Briefing email (paused)

  • Focus plans and quiet time

  • Virtual commute notifications

What happens when I opt out?

If you opt out, you:

  • Don’t lose any previously saved settings. If you turn Viva Insights back on later, your current settings reactivate.

  • Continue to have access to Briefing email (paused; refer to note above) and privacy settings.

  • Continue to see currently scheduled individual and shared plan events on your calendar unless you delete them.

  • Continue to receive shared plan invites.

  • See a new Home screen on Viva Insights Teams and web app. This Home screen provides the option to opt-in at any time.

  • Aren’t included in any insights that relate to you as an individual. Here are a few examples:

    • Personal insights, like those found in the Viva Insights app in Teams and on the web

    • Flexible query output that relates to you as an individual, like a person query

  • Continue to be included in aggregated insights and collaboration events. Here are a few examples:

    • Aggregated insights, like organization insights

    • Flexible query results that draw from the collaboration events, like a meeting query

  • Might not see all changes reflected immediately. Some changes, like the Digest email and add-in changes, might take up to a week to take effect.

Learn more

Personal insights in Viva Insights

Configure your app settings in Viva Insights

Privacy guide for Personal Insights

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