Learn about community calendars and events in Microsoft Teams Free

Access a community calendar

1. Tap the Communities tab in the Teams app.

2. Tap the community you want to view.

3. Tap Events at the top of the screen. The community calendar displays any scheduled events.

   Note

   Events on a community's calendar won't display in your device calendar until you add them.

Add a community event to your device calendar

You can add events from a community calendar to your device calendar. However, if you don't have an email address on your Microsoft account, your events may not display in your personal Teams calendar. Learn how to add an email address to your Microsoft account.

Create a scheduled community event

1. Tap the Communities tab in the Teams app.

2. Tap the community you want to schedule an event in.

3. Tap Events at the top of the screen, then tap the Schedule group event button.

4. Tap the camera button to add a picture to your event if you'd like.

5. Give your event an Event name.

6. You can set the length of your event for All day or choose your start and end times to schedule your event.

7. You can choose to make this an Online event. This will add a Teams link to make it easier to join.

8. To make it easier to find and add a relevant Location, Microsoft Teams Free will use your current location. Use the Search field to find another location to share.

   Note

   If you haven't allowed Microsoft Teams Free permission to your location previously, you will be prompted to allow access.

9. If you wish you can add a Description.

10. Tap the checkmark to create your event. The event will appear in the community calendar.

    Note

    Community events you schedule are automatically added to your personal Teams calendar. Other community members can add the event to their personal calendars if they wish.

11. After your community event has been created, you can go back into it and select Event Options to change whether members can join automatically or require admittance to the event.

Share a scheduled community event

1. Tap the Communities tab in the Teams app, then tap the community you want to share an event.

2. You do one of the following:

   Tap on the scheduled event
   

   1. Find the scheduled event you want to share, then tap to open it.
   2. After the Event details open, tap Share event at the top of the screen.
   3. You can Share link or Show QR code in your preferred app or email.

   Tap the Events button
   

   1. Tap Events at the top of the screen.
   2. Find the scheduled event you want to share, the tap to open it.
   3. Tap Share event at the top of the screen.
   4. You can Share link or Show QR code in your preferred app or email.

Join a scheduled community event

1. Tap the Communities tab in the Teams app.

2. Tap the community you want to join an event in.

3. Tap Events at the top of the screen, then find the event you want to join.

4. Tap Join next to the event. From here, you can:

   • Turn your camera on or off.
   • Turn your microphone on or off.
   • Change the audio settings.

5. When you're ready, tap Join now.

What can I do in a community event?

	Tap Chat to display the event chat.
	Tap People, where you can add members from your contacts. If you created the event, you can also tap Meeting options to change the settings.
	Enable/disable your camera.
	Mute/unmute your microphone.
	Change your audio options to Device, Speaker, or Audio off.
	Tap More to view more call options: Raise your hand in the call or react with an emoji Tap Chat to display the event chat. View the People in the event and add participants Share your device's screen or audio Change the View Turn on Live captions Don't show chat bubble Put yourself on hold Turn off incoming video

Access a community calendar

1. Tap the Communities tab in the Teams app.

2. Tap the community you want to view.

3. Tap Events at the top of the screen. The community calendar displays any scheduled events.

   Note

   Events on a community's calendar won't display in your device calendar until you add them.

Add a community event to your device calendar

Your events from your community calendar are added your device calendar. However, if you don't have an email address on your Microsoft account, your events may not display in your personal Teams calendar. Learn how to add an email address to your Microsoft account.

Create a scheduled community event

1. Tap the Communities tab in the Teams app.

2. Tap the community you want to schedule an event in.

3. Tap Events at the top of the screen, then tap the new event button.

4. Tap the camera button to add a picture to your event if you'd like.

5. Give your event an Event name.

6. You can set the length of your event for All day or use the Start and End fields to schedule your event.

7. You can choose to have your event Repeat and Set frequency. It will default to Never, but you can also choose Every day, Every week, Every Month, or Every year.

8. You can choose to make this an Online event. This will add a Teams link to make it easier to join.

9. To make it easier to find and add a relevant Location, Microsoft Teams Free will use your current location. Use the Search field to find another location to share.

   Note

   If you haven't allowed Microsoft Teams Free permission to your location previously, you will be prompted to allow access.

10. If you wish, you can add a Description.

11. Tap Done to create your event. The event will appear in the community calendar.

    Note

    Community events you schedule are automatically added to your personal Teams calendar. Other community members can add the event to their personal calendars if they wish.

12. After your community event has been created, you can go back into it and select Event Options to change whether members can join automatically or require admittance to the event.

Share a scheduled community event

1. Tap the Communities tab in the Teams app, then tap the community you want to share an event.

2. You do one of the following:

   Tap on the scheduled event
   

   1. Find the scheduled event you want to share, then tap to open it.
   2. After the Event details open, tap Invite event at the top of the screen.
   3. You can Share link or Show QR code in your preferred app or email.

   Tap the Events button
   

   1. Tap Events at the top of the screen.
   2. Find the scheduled event you want to share, the tap to open it.
   3. Tap Invite event at the top of the screen.
   4. You can Share link or Show QR code in your preferred app or email.

Join a scheduled community event

1. Tap the Communities tab in the Teams app.

2. Tap the community you want to join an event in.

3. Tap Events at the top of the screen, then find the event you want to join.

4. Tap Join next to the event. From here, you can:

   • Choose a background effect.
   • Turn your camera on or off.
   • Turn your microphone on or off.
   • Change the audio settings.

5. When you're ready, tap Join now.

What can I do in a community event?

	Tap Chat to display the event chat.
	Tap People where you can add members from your contacts. If you created the event, you could also tap Meeting options to change the settings.
	Enable/disable your camera.
	Mute/unmute your microphone.
	Change your audio options to Device, Speaker, or Audio off.
	Tap More to view more call options: Raise your hand in the call or react with an emoji Chat with event participants View the People in the event and add participants Share your device's screen or audio Change the View Choose a background effect Turn off incoming video Put yourself on hold Turn on Live captions Don't show chat bubble

Access a community calendar

1. Select the Communities tab in the Teams app.
2. Select the community you want to view.
3. Select Events at the top of the screen. The community calendar will display any scheduled events.

Create a scheduled community event

1. Select the Communities tab in the Teams app.
2. Select the community you want to schedule an event in.
3. Select the Create event button at the top of the window.
4. Select to Add event image to your event if you'd like.
5. Give your event a name in the Add title field.
6. You can set the date and length of your event for All day or choose your start and end times to schedule your event.
7. You can choose to have your event Repeat and set the frequency. It will default to Does not repeat, but you can also choose Every weekday (Mon-Fri), Daily, Weekly, Monthly, Yearly, or Custom.
8. You can manually Add a Location.
9. You can choose to make this an Online event. This will add a Teams link to make it easier to join.
10. Select Settings, and you will be taken to a browser to update the Meeting options. In the Who can bypass the lobby? dropdown, the option is defaulted to People I invite which will allow members to join automatically or change it to Only me to require admittance to the event.
11. If you wish, you can add a Description.
12. Select Send to create your event. The event will appear in the community calendar.

Join an event where you're a member of the community

1. Select the Communities tab in the Teams app.

2. Select the community you want to join an event in.

3. Select Events at the top of the window, then find the event you want to join.

4. Select Join next to the event. From here, you can:

   • Turn your camera on or off.
   • Turn your microphone on or off.
   • Choose a background filter.
   • Select to Open device settings to change your audio and video devices or change your Noise suppression settings.

5. When you're ready, select Join now.

What can I do in a community event?

	Enable/disable your camera.
	Mute/unmute your microphone.
	Raise your hand in the call or react with an emoji
	Send a reaction emoji
	Share your device's screen or audio
	Select Chat to display the event chat.
	Select People where you can add members from your contacts. If you created the event, you could also select Meeting options to change the settings.
	Change the view
	Select More to view more call options: Select Meeting info to Copy join info. Choose a background effect Select Language and speech to Turn on live captions Select Settings to change your Device Settings, Meeting options, Accessibility, or to choose Don't show chat bubble.