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Organize and plan your work schedule effectively by managing your Teams calendar. Stay on track by RSVPing to meetings and events and choosing the calendar view that works best for you. 

RSVP to a meeting

Let meeting organizers know whether or not you'll be attending by RSVPing to their meetings ahead of time. 

To RSVP to a meeting:

  1. Go to your Calendar  Teams Calendar tab icon in Teams.

  2. Find and double-click or expand the meeting you want to RSVP to.

    Note: On Mac, right-click the meeting from your calendar to RSVP. If you want to RSVP with a message, select the meeting to expand it.

  3. Select RSVP.

  4. If the meeting is recurring, select:

    1. Respond to occurence to only RSVP to the individual meeting you selected.

    2. Respond to series to apply your RSVP response to the selected meeting and all future meetings in the series.

  5. Choose your organizer notification preferences.

  6. Choose your RSVP response. When you RSVP, the meeting will stay on your calendar if you accept the invitation, or disappear if you decline.

Notify the organizer

When you RSVP, the organizer will be notified of your response via email. You can turn this off when you RSVP by turning off the Notify organizer toggle.

You can also add an optional message to your RSVP by entering it in the Write an email (optional) field.

RSVP window highlighting Notify organizer toggle.

Important: These preferences are only available when you RSVP from the expanded event details page. To access, make sure to double-click the event from your Teams calendar.

Change the calendar view

Change your calendar view to suit how you like to work, and quickly jump forward to upcoming events or back through the past.

By default, you'll be shown your work week.

  • Select Work week at the top right of your calendar to see the dropdown menu of different views.

    Screenshot of dropdown menu showing different calendar views in Teams.

  • Day gives you an agenda view focused on one day at a time.

  • Work week shows you Monday through Friday.

  • Week shows you the entire week.

  • Agenda shows you a scrollable list of your upcoming meetings in chronological order.

View different dates

In the top left corner you'll find the month and year.

Change month and year in top left of page

  • To change your calendar view to any date—past or future—select the month.

  • To scroll by day or week (depending on your calendar view), select the right and left arrows next to the month.

  • Select Today to return to the current date.

Note: The calendar shows you everything that was scheduled in Teams, Exchange, and Outlook.

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