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Apps in Microsoft Teams meetings help you do things like:

  • Get feedback with a survey or send reminders (all without interrupting the meeting)

  • Collaborate in real-time on documents, boards, and other interactive content

  • Provide meeting prep material

  

Tip: Each app is different. Check the app’s support resources to learn what it can do in Teams meetings.

Who can use apps in meetings?

Meeting organizers and presenters can add, use, and manage apps (which includes removing apps and changing settings). 

Attendees can use apps, though sometimes not every feature.

For more information, see roles in a Teams meeting.

Before meetings

Set up the app ahead of time to prepare for your meeting.

Add an app before a meeting

  1. Once the meeting invite is sent, open the meeting.

  2. Select Add Add button and choose an app.

    Tip: Under Recent, you might see apps your org thinks will enhance your meetings.

    Image shows where you can find apps to add in a meeting invite.

People can access the app you just added before, during, and after the meeting.

Use an app before a meeting

  1. Open the meeting invite.

  2. Select the app name to open it.

  3. Start using the app.

    For example, create a survey you plan to send once the meeting starts.

    Image shows how to use an app before a meeting on Teams desktop.

During meetings

You might realize during a meeting that a specific app may add clarity to the discussion or better illustrate your point.

Add an app during a meeting

  1. After the meeting starts, select Apps  Add button .

    Revised app icon and image for use in meetings

  2. Choose the app you want for the meeting.

    Tip: Under Recent, you might see apps your org thinks will enhance your meetings.

People can access the app you just added during and after the meeting.

Use an app during a meeting

While app features vary, there are some common ways to get started using apps in meetings.

  1. During the meeting, select the app icon to open the app.

    The revised app icon on top menu

    If you don't see the app, you may need to add it to the meeting. Select Apps Add button to search for the app you want.

  2. Start using the app.

    Revised team image with new poll app

    Keep in mind, when an app is open on the right of your screen, others in the meeting typically can't see what you're doing in the app until you do something to intentionally involve them, like launch a poll in a meeting.

Share in meeting

Some apps let you select Share in meeting Icon for share-your-screen button in Teams. to be able to open an app front and center for all meeting participants to use together. This is a great way to focus everyone's attention on the app's content (such as a dashboard).

Revised Contoso image to emphasize sharing function

When you’re done using the app together, simply select Stop sharing at the top of your screen.

Keep in mind, you may also be prompted to use an app by someone else in the meeting (such as answer a poll question).

Change app settings

Available settings depend on the app associated with the meeting.

  1. During the meeting, select the app icon.

  2. Select More options More options button and choose one or all of the following:

  • Settings Settings button: Modify the app's settings (varies by app).

  • Rename Edit button: Enter a name for the app that's more relevant to your meeting.

    Image shows how to change app settings during a meeting on Teams desktop.  

Remove an app from a meeting

  1. During the meeting, select the icon of the app you want to remove.

  2. Select Remove Delete button

After meetings

Once a meeting ends, you can still go back and use its associated apps.

Use an app after a meeting

  1. Open the meeting invite.

  2. Select the app name to start using it.

    For example, review the results of a survey completed during the meeting.

    Image shows how to use an app after a meeting on Teams desktop.

Note: Sixty days after a meeting was last joined, you can no longer access its apps or add new ones.

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