Roles in Microsoft Teams meetings
Assign different meeting roles in a Teams meeting to give people specific permissions.
There are three roles to choose from: co-organizer, presenter, and attendee. Co-organizers and presenters share most organizer permissions, while attendees are more controlled.
Below are the capabilities for each role:
Capability |
Organizer |
Co-organizer |
Presenter |
Attendee |
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Speak and share video |
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Participate in meeting chat |
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Share content |
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Privately view a PowerPoint file shared by someone else |
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Take control of someone else's PowerPoint presentation |
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Mute other participants |
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Prevent attendees from unmuting themselves |
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Remove participants |
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Admit people from the lobby |
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Change the roles of other participants |
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Start or stop recording |
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Start or stop live transcription |
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Manage breakout rooms |
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Change meeting options |
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Add or remove an app |
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Use an app* |
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Change app settings |
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*Presenters can only see or admit people from the meeting lobby if they're signed into Teams.
Change meeting roles
Before a meeting
You'll need to send out the meeting invite before you can assign roles.
To assign roles:
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Open the meeting in your Teams calendar.
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Select Meeting options.
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Select Roles .
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Next to Choose co-organizers, search and choose people you want to make co-organizers.
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Next to Who can present?, designate who can present during the meeting.
Who can present? |
What happens |
---|---|
Everyone |
Anyone who has access to the meeting link will join the meeting as a presenter. |
People in my organization |
Only people in your org will be presenters. External participants will join as attendees. |
Specific people |
Only people you choose from the list of invitees will be presenters. Everyone else will join as attendees. |
Only me |
Only the organizer will be a presenter. All other participants will join as attendees. |
A couple of things to keep in mind:
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Send a meeting invite directly to anyone you want to make a presenter.
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Co-organizers can't change a meeting before it starts.
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External participants can't be presenters or co-organizers.
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The role of meeting organizer can't be changed.
Note: The ability to select specific presenters isn't available for channel meetings.
During a meeting
There are two ways to change someone's role during a meeting:
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Select People in the meeting controls. Hover over a name and select More options . Select Make a presenter or Make an attendee.
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Go to your Teams calendar. Double-click the meeting and select Meeting options > Roles . Add a co-organizer from the Choose co-organizers dropdown menu. That person will be notified that they can present content and help facilitate the meeting.
Notes:
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In recurring meetings, a role reassignment made from Meeting options in your Teams calendar will apply to all future occurrences.
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In recurring meetings, a role reassignment made from People in the meeting controls will only affect that specific meeting occurrence.
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If someone exits the meeting and rejoins later, they'll rejoin with the last role they were assigned.