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  • Meeting templates are available as part of the preview release of Teams Premium, an add-on license that provides additional features to make Teams meetings more personalized, intelligent, and secure. To get access to Teams Premium, contact your IT admin. For education templates follow this link. 

  • Meeting templates are not available on Outlook for Mac or Outlook for web.

When you want to organize a meeting for a specific scenario—like a client call, brainstorming meeting, or help desk call—meeting templates let you automatically create the experience that’s right for you. With meeting templates, the meeting options will already be set, ensuring meetings adhere to your company’s best practices and policies.

You can choose between up to 50 different meeting templates, and your IT admin will specify which custom templates are available to you. The meeting templates available by default (these are read-only and can't be updated) include webinar, protected meeting, large meeting, town hall, and virtual appointment

Templates are easily customized and managed by your organization’s IT admin. Some examples of meeting settings that can be set as defaults include:

  • Automatic meeting recordings for certain types of meetings.

  • Restricting chat and attendee camera and audio and using the Q&A feature for presentation-style meetings.

  • Stricter defaults for who can bypass the lobby, but allowing the meeting organizer to change the setting if needed.

The following meeting settings can be controlled by your IT admin using a meeting template:




Specifies if the meeting chat is available. Can also be used to prevent chat before and after the meeting.

End-to-end encryption

Specifies if the meeting is encrypted.


Specifies who can bypass the lobby and join the meeting directly.

Manage what attendees see

Specifies if meeting organizers can preview and approve content shared on screen before other meeting participants can see it.

Mic and camera for attendees

Specifies if attendees can unmute and use their camera.

Notify when callers join and leave

Specifies if a sound plays when people calling in by phone join or leave the meeting.


Specifies if attendees can use the Q&A feature to ask questions during the meeting.


Specifies if attendees can use reactions or raise their hand in the meeting.


Specifies who can record and if the meeting is recorded automatically.

Sensitivity label

Specifies the sensitivity label to be used for the meeting.


Specifies if watermarks are used for camera feeds and content that is shared on screen in the meeting.

Related topics

Sensitivity labels for Teams meetings

Watermark for Teams meetings


Why are some meeting options locked?

If you see a lock symbol next to a meeting option, your IT admin has prevented that meeting option from being changed.

Why can’t I see some meeting options?

If you’re used to seeing certain meeting options and don’t see them when organizing your meeting, your IT admin has hidden the option.

What happened to my meeting options?

If you join a custom meeting and notice some meeting options have changed, your IT admin has updated the template between the time you scheduled the meeting and the time you joined it.

Related articles

Change participant settings for a Teams meeting

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